MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT HISTORIC COURTHOUSE

THURSDAY, FEBRUARY 5, 1998 AT 6:00 PM











PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

A. Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk



INVOCATION AND PLEDGE

1. APPROVAL OF MINUTES



Approve Minutes of Regular Meeting held Thursday, January 15, 1998.

Motion to approve by Commissioner Tommy Clark seconded by Commissioner Dowdy with the following correction. Unanimously approved.



Corrected Text



4. PUBLIC HEARINGS

A. Zoning



1. Request to Rezone from Forest Agricultural to General Residential a Portion of Brunswick-Altamaha Canal consisting of 1.104 acres, located north of other properties owned by Tharion Pittman fronting on Walker Road, south and east of the Brunswick-Altamaha Canal (portion owned by Glynn County and lying north of Emanuel Missionary Baptist Church), and west of Lots 3 & 4 of Canal Landing Subdivision. Property owned by Tharion Pittman. (R. Milburn)



It is noted that staff recommends the rezoning with the exception of a 14,324 square foot easement on the "Altamaha Canal", which was approved by the County Commission, it is understood that any improvements on easement are subject to removal should the County need access to easement.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Motion passed 6-1, Commissioner Robertson opposed.



2. PROCLAMATION



B. Adoption of Proclamation honoring the 70th anniversary of the Cassina Garden Club. (G. Robertson)



Motion to approve by Commissioner Dowdy seconded by Commissioner Tommy Clark. Unanimously approved.



C. Adoption of Proclamation honoring Arbor Day, 1998. (Marsha Smith)



Motion to approve by Commissioner Jerome Clark seconded by Commissioner Robertson . Unanimously approved.



D. Adoption of Proclamation honoring the 33rd Annual Human Relations Day .

Motion to approve by Commissioner Robertson seconded by Commissioner Tommy Clark . Unanimously approved.



3. PUBLIC HEARINGS



Abandonments



A. Consider Application for Abandonment of an unnamed street (now known as Sherman Street East), Beach Drive Place Subdivision, St. Simons Island GA. Mr. Andrew A. Taylor applicant. (J. Bruner)



After public input, motion by Commissioner Hardman, seconded by Commissioner Tommy Clark Unanimously to approve subject to the following conditions.



1. The owner shall provide to the County a 10 (ten) feet drainage easement.



2. The owner shall provide to the County a right of way easement for the purpose of a drainage culvert.

Unanimously approved as resolution #R-04-98 with the document(s) filed per #R-06-98.



B. Consider Application for Abandonment of an alley through Block "I" between Second Avenue and St. Simons Avenue, St. Simons Heights Subdivision, St. Simons Island, GA. Mr. David Sweat applicant. (J.Bruner)



Motion Commissioner Hardman, seconded by Commissioner Dowdy to approve subject to the following conditions.



1. The owner shall provide to the County an access easement for the purpose of maintaining a County water line.

Unanimously approved as resolution #R-05-98 with the document(s) filed per #R-06-98.



4. APPOINTMENTS



Appointments to the Casino Advisory Board by the following Commissioners;



Commissioner Tommy Clark - District 1 Mr. Tim Matthews

Commissioner Jerome Clark - District 5 Mr. Don McClain

Commissioner David Dowdy - At Large Post 2 Mr. Jonathan Rigdon Smith

Motion to approve by Commissioner Hardman seconded by Commissioner Robertson. Unanimously approved.



5. CONSENT AGENDA



A. Finance Committee



1. Denied request from Ms. Claudia Sharkey, President, The Redfern Cafe, St. Simons Island, GA, that a $100.00 late payment penalty be waived on payment of the November 1997, Excise Tax on distilled spirits the drink.

2. Denied request from Mr. Ceasar Sims that the $2,169.74 in interest (20% per year) now outstanding be waived on 1985-1990 Property Tax Deeds on property purchased by him at public auction in 1991.

3. Denied request by Mr. Abner Harrell, Jr. that $14.79 paid in penalties and cost on 1995 property taxes be refunded.

4. Denied request by Ms. Susan Fleet, Assistant Vice President, Nations Bank, Atlanta, GA, that $785.45 paid in 1994 for the account of four Trust Clients be refunded.

5. Approved a request by Mr. Ben Fendig, President, Energy Source, Inc., St. Simons Island, GA, that $9,930.32 owed in landfill charges be paid at $500.00 per month with no interest.

6. Approved the Personnel Committee's recommendation to accept a proposal from Compensation Management Associates, Savannah, GA, to install and maintain a Loss Deterrent Program for the County's Workers' Compensation Program.

7. Authorized amending the County's Check Signing Policy to require only one authorized signature on the Flexible Spending Account.

8. Authorized exercising the 2nd Option Year of Landfill Well Monitoring at the Cate Road Landfill with Professional Technical Support Services, Norcross, GA, in the amount of $13,052.00.



9. Approved awarding the bid for a Storage Building for Fire Station #6 to the lowest bidder, Randy Parr Construction, Brunswick, GA, in the amount of $36,370.00.



10. Approved awarding the bid for Altamaha Park Gasoline Storage/Dispensing System to the lowest bidder, P & I Supply, Savannah, GA, in the amount of $27,200.00, and refer to the next Finance Committee Meeting a review of the financial situation at Altamaha Park.



11. Approved awarding the bid for Light Wrecker Towing Services for various departments to J & M Wrecker Services, Brunswick, GA, at $18.00 per trip and $10.00 for winching, if required.



12. Approved awarding the bid for Tree Services for the Public Works Department to Locke Farms Services, St. Simons Island, GA, in the amounts reflected on the bid tabulation sheet and Mr. Bruner requested to report to the Commission the number of times in which the crane is to be used.



13. Authorized the purchase of Laptop Incident Reporting Module for the Police Department from the sole source vendor Spillman Data Systems, Logan, UT, in the amount of $27,020.00.



14. Authorized staff to go to bid to replace all underground tanks containing emergency fuel.

15. Approved the standard mileage rate paid to employees for use of their personnel vehicles while conducting official County business be increased $0.01 per mile to $0.325.



B. Personnel Committee



1. Approved the request from Chief of Police Carl Alexander to downgrade two budgeted, approved positions: a) from commander to captain and b) from captain to lieutenant.

(This item was pulled from the Consent Agenda for discussion.)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark . Unanimously approved.



2 Authorized sending to employee hearings an amendment to the Personnel Policy to provide for reinstatement of employees that separated in good standing.



3. Approved going out for bid for laboratory services for drug screenings.



4. Approved going out for bid for post-offer-of-employment physicals.



5. Approved going out for bid for a third party administrator for employee health insurance coverage and flex plan reimbursement.

6. Authorized first year extension of the contract with HRH as third party administrator for workers' compensation coverage.

7. Authorized the downgrading from Attorney III to Attorney II in the Public Defenders Office.



8. Authorized the position of Transportation Planner in the Community Development Department be closed and a position of Land Planner be posted at a comparable salary with no budget impact.

C. General



1. Approved Final Plat for Center Drive, a private road located on the west side of Ryan's restaurant near spur 25.

2. Approved the extension of City water/sewer services along Center Drive, which is located in the unincorporated area of Glynn County.



2. Authorized GMA grant application relative to communications.

Motion to approve by Commissioner Dowdy seconded by Commissioner Jerome Clark Unanimously approved. (Item 5. 1-B Personnel pulled for discussion.)



6. ITEMS REFERRED FROM FINANCE COMMITTEE

A. Authorized refund of the 10% late payment penalty made on vehicle registrations:

Name Amount

Mrs. Lou Ann Hardy $16.46

Ms. Gloria E. Baird 19.86

Mrs. Emily Smith 24.95

Mr. Robert Youles 22.00

And request that the County Attorney and the Tax Commissioner provide additional information to the Commission.



Motion by Commissioner Dowdy seconded by Commissioner Tommy Clark to refund the 10% late fee for the above referenced names and including the list of 525 persons. Unanimously approved. (Copy of list on file in County Clerk's office)



B. Authorized an Invitation for Bid (IFB) be issued on all insurance policies except on Workers' Compensation and Property Coverage.

Motion to approve by Commissioner Dowdy seconded by Commissioner Hardman . Unanimously approved.





C. Recommend the pay period for FLSA Exempt Employees be changed from a weekly basis to a biweekly basis.

Motion by Commissioner Robertson, seconded by Commissioner Dowdy to have issue go out for Employee Hearings. Vote 6-1 Commissioner Strickland voting against.

D. Approved awarding the bid for Detention Center Food Services to the lowest bidder, ABL Management, Inc., Baton Rouge, LA, in the amount of $1,080,381.75.

Motion to approve by Commissioner Dowdy seconded by Commissioner Robertson . Unanimously approved.



E. Approved awarding the bid for Wheel Alignment Service for the Fleet Department to Pello Brake & Tire, Brunswick, GA, in the amounts reflected on the bid tabulation sheet.



Motion to approve by Commissioner Hardman seconded by Commissioner Jerome Clark . Unanimously approved.



F. Approved awarding the bid to purchase 1998 pursuit, service and utility vehicles for various operating departments to various vendors providing the lowest bid reflected on the bid tabulation sheet in the amount of $565,632.10 and purchase a sedan for the Tax Assessors Department under Georgia State Contract in the amount of $14,265.00 and that the bid on two Police traffic vehicles be rejected and re-bid.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark . Unanimously approved.



F. Authorized staff going directly to the Board of Commissioners for the following bids:

To Commissioner

Meeting of



(1) Altama Connector Extension Feb. 5, 1998

Motion by Commissioner Strickland, seconded by Commissioner Dowdy to conduct interviews with three (3) qualifying responders and defer recommendation to February 19, 1998 BOC meeting. Unanimously approved.



(2) Grading, drainage, base, and Feb.19, 1998

paving of 10.22 miles on 30

County roads.



This item deferred to the February 19, 1998 BOC Meeting.

G. Approved Management Incentive Bonus amount earned by the Operating Departments under the Policy adopted by the Board on December 2, 1993 and staff requested to provide additional information on the General Fund to the Commission.

Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Vote 5-2. Commissioner Strickland and Commissioner Robertson voting against



H. Received report on the results of operation for the various County Funds for the six (6) month period ended December 31, 1997.



No Board action necessary.



I. Authorized the sale of 1998 Tax Anticipation Notes (TAN's) in an amount not to exceed $5,000,000.00 and authorize staff to issue an RFP to obtain a Financial Advisor on issuing the TAN's.

Motion to approve by Commissioner Strickland, seconded by Commissioner Tommy Clark Unanimously approved.



7. ITEMS REFERRED FROM PERSONNEL COMMITTEE

A. Approved the salary survey completed for staff of the Clerk of Superior Court and Magistrate Court as approved by the Personnel Committee.

Motion to approve by Commissioner Dowdy, seconded by Commissioner T. Clark Unanimously approved. .



B. Approved the salary survey completed for staff of the Tax Assessors Office as approved by the Personnel Committee.

Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Unanimously approved.



C. Authorized Administrator/Appointed Official/Elected Official to downgrade vacant, approved, budgeted positions within a department or agency with final approval from the Personnel Committee and Board of Commissioners within 90 days.

Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved.

D. Approved salary ranges for department heads as approved by the Personnel Committee.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy Unanimously approved.



GENERAL BUSINESS



8. Authorized process for sale of unneeded County property on St. Simons Island.



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Unanimously approved.



9. Maxine Csalmann representing Vienna Bake Shop to discuss Pier Village Market zoning issues.



No Board action necessary.



10. Discussed 800 MHz Engineering Consulting Services contract.



No Board action necessary.



11. Discussed business licenses relative to persons who maintain an office address at their home.

This item deferred to February 19, 1998 meeting. Staff to provide an ordinance amendment addressing this issue. No enforcement action is to take place until final resolution of this issue.



12. Approved request from Sea Island Company to transfer permitted Floridan Acquifer water withdrawal permit.



Motion to approve Commissioner Hardman, seconded by Commissioner Robertson, Vote 6-1 Commissioner Tullos voting against. Motion includes recommendations from the Long Term Water Resource Advisory Committee. These conditions are limited to the St. Simons/Sea Island area.



13. Request from Patricia Cofer Barefoot regarding de-annexation .



This issue was withdrawan at the request of Ms. Barefoot.



14. Confirmation of $10,000.00 reward money appropriation relative to the murder of Essie Marie Dowdy.



Motion by Commissioner Tommy Clark, seconded by Commissioner Strickland to approve confirmation of $10,000.00 reward money Unanimously approved.



15. Hearing Officer's report on Gregory Griffin adverse action. (L. Gilmour)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy to adjourn to Executive Session for discussion of personnel issues. Unanimously approved.



EXECUTIVE SESSION



Back in regular session.



Motion by Commissioner Hardman, seconded by Commissioner Dowdy to uphold decision of hearing officer. Vote 6-1 with Commissioner Jerome Clark opposed.



COMMISSIONER URGENT AND EMERGENCY ITEM



Commissioner Strickland



1. Request from Two Way Fish Camp to install a gate at the end of a dead-end County road approximately 150' feet from the river.

Motion by Commissioner Hardman, seconded by Commissioner Dowdy to issue a revocable license (permit) @ $1.00 or whatever is appropriate, to allow owners of Two Way Fish Camp to install a fence/gate. Unanimously approved.



Commissioner Hardman - None



Commissioner Robertson



1. Request $5,000.00 for signage at Massengale Park.



Motion to approve by Commissioner Robertson. Motion dies for lack of second.



2. Recommendation from County Administrator that

1. Agree to assist St. Simons Height group in the hauling off of the asphalt as long as it does not interfere with the County's public work, work schedule.



2. The Board authorizes, if it is County property in that strip, the improvements to go in.



Motion by Commissioner Dowdy, seconded by Commissioner Hardman to approve Administrator's recommendation as long as it does not adversely affect Public Works. Unanimously approved.



Commissioner Jerome Clark



1. Request study at Exit 8 regarding flow of traffic exiting I-95 entering Spur 25.



Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Robertson . Unanimously approved.



Commissioner Tommy Clark



1. Direct staff to contact GA/DOT regarding turn lanes at intersection of U.S. highways 303, 17 and 82.



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Dowdy. Unanimously approved.



Commissioner Dowdy - None



Chairman Tullos - None



CHIEF OF POLICE ITEMS - None



COUNTY ATTORNEY ITEMS

1. Recommend rescinding 1/15/98 Board action regarding the appointment of Mr. Wright to a two (2) year term to the Board of Tax Assessors and appoint him to a three (3) year term and enter into a resolution affirming the aforementioned action.

Motion to approve by Commissioner Strickland, Commissioner Jerome Clark. Unanimously approved as resolution #R-07-98 with the original document(s) filed with the County Clerk.



ADMINISTRATOR ITEMS

1. Request authorization for the paving of Authorized portion of Manning Street.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



2. Recommendation to appoint Mr. Jim Bruner to the position of County Engineer.



Motion to approve by, Commissioner Dowdy seconded by, Commissioner Tommy Clark . Unanimously approved.



3. Request approval of a resolution regarding the "spreading in the official minutes" contracts and agreements entered into by the County.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved as resolution #R-06-98 with the document(s) filed per #R-06-98.



4. Request authorization to obtain outside hearing officer for Employee Appeal Hearing for Mr. Larry Waters.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved.

5. Request authorization to hire Mr. Robert Ussery as the architect for the Casino restroom improvements.

Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Vote 5-0-2 with Commissioners Tullos and Dowdy abstaining.



6. Request authorization to go out for RFP's to hire a professional firm to make the permit application for water withdrawal from the Altamaha.



Motion by Commissioner Dowdy, seconded by Commissioner Robertson authorizing the request to go out for RFP's to hire a professional firm regarding the Altamaha water withdrawal permit application and that during Chairman Tullos's trip to Atlanta he go to Mr. Reheis's office, Georgia Department of Environmental Protection, and obtain a copy of the permit application submitted by TSG as previously requested by the County. Unanimously approved.



7. Request authorization to re-bid the bulk oil contract. (J. Bruner)



Motion to approve by Commissioner Strickland, seconded by Commissioner Dowdy. Unanimously approved.



PRESS INQUIRES



Meeting adjourned.







Board of Commissioners

Glynn County, Georgia





_________________________________

Fred Tullos, Chairman





Attest:







________________________________

Vanessa D. Mincey, Clerk