MINUTES

 

 

 

 

 

WORK SESSION

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE W. HAROLD PATE

COURTHOUSE ANNEX

TUESDAY, DECEMBER 21, 1999 AT 5:00 PM

 

 

 

 

 

PRESENT:                               Geraldine AGerry@ Robertson, Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. ATommy@ Clark, Commissioner

Fred E. Tullos, Commissioner    

Henri Woodman, Commissioner

 

ALSO PRESENT:                    Mark Eckert, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

 

ALSO PRESENT:       Budget Team Members

Rebecca Rowell

Uli Keller

Phyllis McNicoll

Denny Chunn

 

INVOCATION

 

2.                  Approve a request from Personnel Director Rebecca Rowell to award the contract for Stop-Lost Coverage for health claims to U.S. Benefits in the amount of $257,942.00 effective 1/1/00 as unanimously approved by the Personnel Committee on 12/20/99.  (R. Rowell)

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy to approve the above request, subject to contract review and approval by the County Attorney.  Unanimously approved.

 

1.         Discussion regarding the Budget Process for Fiscal Year 00/01.  (M. Eckert)

 

After a brief presentation by Mr. Mark Eckert, County Administrator.  The following issues were identified by Mr. Eckert as issues to be consideration during the upcoming budget process.

 


 

$                   The establishment of a reserve for the General Fund, in the amount of $8 million, representing 3 months of operating funds.

 

$                   Consider not spreading the water rate increases over a four (4) year period.

 

$                   Determine which services are required by State statute to be provided by a County to its citizens and what percentage of the population is impacted by those services.

 

$                   Consider the establishment of separate districts (special districts) to pay for non-essential services provided to citizens.

 

$                   Limit subsidizing private interest.

 

$                   Use of communication tools to communicate with public, i.e. Channel 24, Board of Education TV Studio.

 

$                   Out-sourcing priorities:

$                   Quality

$                   Cost

$                   Reliability

 

$                   Support for non-profit organizations

 

$                   Reduction in amount of Regional Development Center dues paid by the County.

 

$                   Determine what is considered not efficient in the County=s operation:

$                   Under utilization of County facilities, equipment and personnel (effective use of cross training)

$                   Consolidation of County buildings

$                   Use of overtime relative to SPLOST projects (Public Works)

 

$                   Determine what message the Board wants to convey to the public regarding the FY00-01 budget.

$                   Control of Board of Commissioners budget and fiscal responsibility.

$                   Information regarding how the County receives its revenue/funding and how those funds are spent.

$                   Balanced revenue/expenditures

 


$                   Constitutional Officer presentations are to be clustered showing budget percentage as it relates to total budget with a breakdown of dollar amount/ millage increase with fiscal tracking programs provided.  Use of performance measures to justify programs.

$                   Fiscal tracking (running count) of Fund Balance expenditures.

 

$                   The establishment of an Emergency General Fund in the amount of $2 million representing one month of operating funds.  Implementation of a five (5) year plan to build reserve funds.

 

 

 

 

There being no further business, meeting adjourned.

 

Board of Commissioners

                                                                        Glynn County, Georgia

Attest:

______________________________

___________________________                                          Tommy Clark, Chairman

Vanessa D. Mincey, Clerk