MINUTES

WORK SESSION

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, DECEMBER 16, 1999 AT 5:00 PM

 

 

 

PRESENT:                   Geraldine “Gerry” Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. “Tommy” Clark, Commissioner

Fred E. Tullos, Commissioner    

Henri Woodman, Commissioner

 

ALSO PRESENT:        Mark Eckert, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

 

                                          5:00 PM WORK SESSION

 

Discussion regarding the Budget Process for Fiscal Year 00/01.

 

A brief presentation was made by Mark Eckert, County Administrator regarding parameters for FY 01 budget preparation and a proposed budget calendar.  After review by the Board it was their consensus that the parameters and budget calendar as presented by the Administrator were acceptable.

 

The following items were identified by the Board as issues the Budget Team would review or address during the budget process as well as long term planning objectives for future development for Glynn County.

 

C                     General Fund Reserve Fund balance of $10,000,000.00.  (Equivalent to three (3) months operating and personnel expenditures)

C                     Paving of all dirt roads in Glynn County

C                     Ordinance codification and revisions.  Particular attention to the Noise Ordinance. Ordinance enforcement ability.

C                     Centralizing of County offices and/or functions for greater efficiency.

C                     Improvements to “L” Street to improve traffic flow particularly in cases of emergency or evacuation.

C                     No millage increase.  Digest remain revenue neutral and capture normal assessed growth and remove inflationary growth.

C                     Report from staff regarding identification of future growth areas through the use of maps and address possible implications of identified potential growth areas.


 

C                     Establishment of an Emergency Fund Balance by way of establishing a millage rate ear marked specifically for the collecting of emergency funds.  Once the designed amount is attained the millage rate would be sunset.  Staff is to develop a monetary amount to be collected and a time frame in which this amount could be collected.

C                     Centralizing of Public Safety functions, (Police, Fire, 800 MHz, EMA).

C                     Sales Tax vs. Property Tax

C                     SPLOST IV Projects:

C                     Citizens Handbook (posted to County web site and hard copy distribution)

C                     Implementation of an annual report from the Board to the citizens regarding progress of SPLOST III projects.

C                                                                                                                     Capital Projects:                      

C                     Improvements to water and sewer infrastructure.

C                     Long Term Planning (Master Plan) for a twenty (20) year period broken down to five (5) year increments.

C                     Posting of zoning ordinances, fees schedule, day to day forms (i.e. employment applications), that do not require the assistance of initial of county personnel, on the web site for access by citizens.

C                     Evaluation of the current fines/fees schedule, animal licensing (dogs) and enforcement.

 

There being no further business Work Session Meeting adjourned until 6:00 PM at which time the regularly scheduled Commission Meeting will convene.

 

 

 

 

 

 

 

 

MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, DECEMBER 16, 1999 AT 6:00 PM

 

 


 

 

 

 

 

 

 

PRESENT:                   Geraldine “Gerry” Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. “Tommy” Clark, Commissioner

Fred E. Tullos, Commissioner    

Henri Woodman, Commissioner

 

ALSO PRESENT:        Rebecca Rowell, Acting County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

 

                                            6:00 PM Regular Meeting

 

INVOCATION AND PLEDGE

 

1.         APPROVAL OF MINUTES

 

Approve Minutes of the Regular Meeting held Thursday, December 2, 1999

 

A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the above referenced minutes, subject to any necessary corrections.  Unanimously approved.

 

2.         PROCLAMATIONS

 

(1)               Proclamations honoring the following Glynn County Employees upon their retirement:

1.         Clyde Strickland, Glynn County Community Development.  (D. Dowdy)

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve the above referenced proclamation.  Unanimously approved.

 


2.                  Phil Johnson, Glynn County Police Department.  The first officer in the police department to receive a “Blue Badge”  (D. Dowdy)

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve the above referenced proclamation.  Unanimously approved.

 

3.                  Raymond Cobb, Glynn County Sheriff Department.  (D. Dowdy)

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve the above referenced proclamation.  Unanimously approved.

 

4.                  Pat Jordan, Glynn County Tax Assessors.  (T. Clark)

 

A motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy to approve the above referenced proclamation.  Unanimously approved.

 

(2)               A Proclamation honoring the 1999 Brunswick High School “Pirate” Football Team.  (F. Tullos)

 

A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the above referenced proclamation.  Unanimously approved.

 

3.                  SPECIAL PRESENTATION/RECOGNITION

 

(A)       Recognition of the 13 & Under GRPA State Soccer Champions.  (W. Davis)

 

Informational purposes only.  No Board action required nor taken at this time.

 

(B)       Glynn County Blood Drive Recognition - W. Harold Pate Building.  (R. Rowell)

 

Informational purposes only.  No Board action required nor taken at this time.

 

 

 

 

 

 

 

4.                  PUBLIC HEARINGS

 

(1)               Zoning


 

GC-32-99

 

Request to Rezone from Forest Agricultural to Highway Commercial, 1.25 acre tract located on the northwest corner of Highway 99 and Chris Road; subject property having 156.5 feet of frontage on Highway 99 and 200 feet of frontage on Chris Road.  Bobby Lee Cargile, II, property owner.  (C. Taylor) This item was deferred from the Board=s December 2, 1999 meeting

 

The Board heard from the following person(s)

 

There being no response in favor or against the rezoning a motion was made by Commissioner Tommy Clark, seconded by Commissioner Tullos to approve the above referenced zoning application with the following conditions.  Unanimously approved as resolution #R-65-99  with original filed per #R-06-98.

 

A 10 foot privacy fence buffering all residential area on the north side and west side from the commercial development.

 

(B)       Alcoholic Beverages Licenses

 

1.                  Consider issuance of a 2000 Alcoholic Beverage License to I-95 Exxon, 5055 New Jesup Highway, Brunswick, GA .  LICENSE TO SELL MALT BEVERAGES ONLY PACKAGE SALES NOT FOR CONSUMPTION ON PREMISES.  NO SUNDAY SALES PERMITTED.  NEW APPLICATION  (Occupational Tax)

 

There being no response in favor or opposed a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the above referenced alcoholic beverage license.  Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

 

2.                  Consider issuance of a 2000 Alcoholic Beverage License to The Redfern Café, 200 Redfern Village, St. Simons Island.  LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES.  SUNDAY SALES PERMITTED.  (Occupational Tax)

 

 


There being no response in favor or opposed a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to approve the above referenced alcoholic beverage license.  Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

 

3.                  Consider renewal of 2000 Alcoholic Beverage Licenses to Rafters, 315 2 Mallory Street, St. Simons Island.  LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE ON PREMISES.  NO SUNDAY SALES PERMITTED. (Occupational Tax) This item was deferred from the Board=s December 2, 1999 meeting.

 

The Board heard from the following person(s)

 

Joan Hetzler, St. Simons Island resident.  (Opposed)

Grayson Lane, Attorney for Jeff Irwin

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve renewal of the above referenced alcoholic beverage.  Motion fails for lack of receiving a majority vote.  Vote:  2-4-1 with Commissioner Tullos and Commissioner Jerome Clark in favor of renewal, Commissioner Chapman, Chairperson Robertson, Commissioner Tommy Clark and Commissioner Dowdy opposed and Commissioner Woodman abstaining.

 

5.         APPOINTMENTS

 

Glynn County Tree Advisory Board - 1 positions remaining- 4 year term.  (District #1 Appointment)

 

!                   David P. Grumme

 

A motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy

to appoint Mr. David P. Grumme to fill the unexpired District #5 position on the Tree

Board.  Unanimously approved.       

 

6.                  CONSENT AGENDA

 

Personnel Committee

 

(1)               Approve a request from Police Chief Carl Alexander to downgrade the position of Precinct Commander to Second Lieutenant.  (Vote: 3-0)

 

 

(2)               Approve a request from Community Development Director Chuck Taylor to reclassify the position of Training Manager to Ordinance Field Inspector.  (Vote: 3-0)

 


(3)               Approve a request from Acting County Administrator Rebecca Rowell to renew the contract with Buck Consultants for actuarial services for one (1) year.  (Vote: 3-0)

 

(4)               Approve a request from Acting County Administrator Rebecca Rowell to renew the contract with Hunt, Dupree, Rhine Associates for flex program administration services for one (1) year.  (Vote: 3-0)

 

7.                  CONSENT AGENDA  - Information Technology Committee

 

Authorize expenditure of $18,000.00 for the upgrade of the HVAC Control System at the Courthouse by Siemens, Inc.  (Budgeted in Capital) Vote: (3-0-0)

 

A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve those items referenced on the above Consent Agenda.  Unanimously approved. 

 

8.                  ITEM(S) REFERRED FROM PERSONNEL COMMITTEE

 

Consider a request from Tax Commissioner Florence Dees to redefine the duties and salary range for the position of Property Return Unit Manager and to downgrade the position of Senior Cashier Clerk to Cashier Clerk which will result in a net budgetary savings.

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve the above referenced request.  Motion carries with a vote of 6-0 with Commissioner Dowdy absent.

 

GENERAL BUSINESS

 

9.                  Consider request from Joe Williams, Chief Appraiser to appoint Real Property Supervisor and Real Property Mobile Home Appraiser positions as authorized agents under O. C. G. A. 15-11-9 (11) to issue citations to owners failing to properly display mobile home decals.  (J. Williams) (This item was deferred from the Board=s December 2, 1999 meeting.)

 

At the request of Commissioner Tommy Clark this item is deferred to the Board=s January 6, 2000 meeting.  No action required or necessary at this time.

 

 


10.              Discussion regarding the Tax Assessors Office ability to perform its duties under the ATax Payers Bill of Rights@ legislation and other functions directly associated with Tax Assessor office.  (J. Chapman)  (This item was deferred from the Board=s December 2, 1999 meeting.)

 

Informational purposes only.  No Board action required nor taken at this time.

 

*11.     Consider request to go out to bid immediately for the type of fire truck utilized in Glynn County and have the bid results presented directly to the Board at its January 20, 2000 meeting.  This action is requested to comply with the County Purchasing Ordinance and avoid a significant price increase of $15,000.00 if the process is initiated after January, 2000.  Funding for this acquisition will be from the Fire Fund.  (F. Tullos)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to approve the above referenced request. Motion carries with a vote of 6-0 with Commissioner Dowdy absent.

 

12.              Consider acceptance of an easement at the corner of Beachview Drive and Demere Road St. Simons.  Property is located behind St. Simons United Methodist Church.  (J. Bruner)

 

The Board heard from the following person(s)

 

Tommy Stewart, Developer

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve, per the recommendations made by the County Attorney which is to begin the abandonment process for the above referenced property, which upon completion the following conditions would be met.  This action is conditioned upon review and approval by the County Attorney.  6-0 with Commissioner Dowdy absent.

 

If the County does abandon the 1,765 square feet of property, the developer shall:

 

-           Convey to Glynn County 680 square feet of property at the location of the pavement encroachment.

 

-           Deed to Glynn County a 10-foot wide easement along the edge of the property for a 3-foot wide landscape strip and a 7-foot wide sidewalk with maintenance and irrigation provided for landscape area.

 

-           Developer shall construct the sidewalk and plant landscape strip to meet County standards.

 

 

 


13.       Discussion regarding proposed legislation allowing the separation of Regional Development Centers (RDC=s) from their lending organizations (CADDA).  (G. Robertson)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Woodman to approve the resolution allowing the separation of Regional Development Centers from their lending organizations.  Motion carries with a vote of 5-0-1 with Commissioner Jerome Clark abstaining.  Commissioner Dowdy absent.  Approved as as resolution #R-66-99  with original filed per #R-06-98.

 

14.              Discussion regarding Army Corp of Engineers letter.  (G. Robertson)

 

No discussion, no action.

 

*16.     Request state funding for Re-nourishment of State beaches on barrier islands.  (H. Woodman)

 

A motion was made by Commissioner Woodman, seconded by Commissioner Jerome Clark to request our Glynn County State Legislative delegation request help of the State of Georgia in the amount of $1,246,000.00 so that the County can acquire the 1,400,000 cubic yards of sand to provide shore protection to the Barrier Islands.  We have until March 20 to advise the Corps of the Board=s decision.  I will not and I am not asking you to put a dime of money in this project.  If the State of Georgia will fund Tybee island for several millions of dollars in 1994, then we can at least ask the State for the same consideration.  If the State turns us down, we will still be in a position to turn the Corps down on March 20th, 2000.  Motion fails for lack of receiving a majority vote.  Vote: 2-1-3 with Commissioner Woodman and Commissioner Jerome Clark in favor of the motion, Commissioner Chapman opposed and Chairman Robertson, Commissioner Tommy Clark and Commissioner Tullos abstaining.  Commissioner Dowdy was absent.

 

After brief discussion a motion was made by Chairperson Robertson to hold a series of Public Hearings, regarding the beach re-nourishment issue beginning the 1st week of January, 2000  .Motion dies for lack of receiving a proper second.

 

15.              Election of Chairman and Vice-Chairman.

 

Commissioner Tullos nominates Commissioner Tommy Clark to serve as Commission Chairman for the year 2000.

 

A motion was made by Commissioner Jerome Clark, seconded by Commissioner Tullos to close the nominations for Commission Chairman.  Motion carries with a vote of 5-0-1 with Commissioner Woodman abstaining.

 


Commissioner Tommy Clark was named Chairman of the Glynn County Board of Commissioners by majority vote.  Vote: 4-2-0 with Chairman Robertson, Commissioner Tommy Clark, Commissioner Jerome Clark and Commissioner Tullos voting in favor and Commissioner Chapman and Commissioner Woodman opposed.  Commissioner Dowdy was absent.

 

Commissioner Tommy Clark nominates Commissioner Jerome Clark to serve as Commission Vice-Chairman for the year 2000.

 

A motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to close the nominations for Vice-Chairman.  Motion carries with a vote of 6-0 with Commissioner Dowdy absent.

 

Commissioner Jerome Clark was named Vice-Chairman of the Glynn County Board of Commissioners by majority vote.  Vote: 6-0 with Commissioner Dowdy absent.

 

A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the Executive Session minutes for December 2, 1999.  Motion carries with a vote of 6-0 with Commissioner Dowdy absent.

 

There being no further business, meeting adjourned.

 

 

 

Board of Commissioners

Glynn County, Georgia

 

Attest:

______________________________

Geraldine Robertson, Chairman

___________________________

Vanessa D. Mincey, County Clerk