MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, NOVEMBER 4, 1999 AT 5:00 PM

 

 

 

 

 

 

PRESENT:          Geraldine Robertson, Chairman

David Dowdy, Vice Chairman

Jeff Chapman, Commissioner

A. Jerome Clark, Commissioner

Tommy Clark, Commissioner

Fred Tullos, Commissioner

Henri Woodman, Commissioner

 

ALSO PRESENT:         Rebecca Rowell, Acting County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

 

                 5:00 PM Special Called Meeting

 

INVOCATION AND PLEDGE

 

Go into Executive Session to discuss an item relative to Personnel.

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to adjourn to Executive Session to discuss an item relative to Personnel.  Unanimously approved.

 

              6:00 PM Regular Meeting

 

PRESENT:                   Geraldine Robertson, Chairman

David Dowdy, Vice Chairman

Jeff Chapman, Commissioner

A. Jerome Clark, Commissioner

Tommy Clark, Commissioner

Fred Tullos, Commissioner

Henri Woodman, Commissioner

 

ALSO PRESENT:         Rebecca Rowell, Acting County Administrator

Gary Moore, County Attorney

Carl Alexander, Police Chief

Vanessa D. Mincey, County Clerk

 


 

 

INVOCATION AND PLEDGE

 

1.     APPROVAL OF MINUTES

 

(A)    Approve Minutes of the Regular Meeting held Thursday, October 21, 1999.

(2)            Approve Minutes of the Special Meeting held Monday, November 1, 1999.

 

A motion was made by Commissioner Woodman, seconded by Commissioner Tullos to approve the above referenced minutes, subject to any necessary corrections.  Unanimously approved.

 

2.                  PROCLAMATION

 

(1)               A Proclamation in honor of AVeterans Day@ Thursday, November 11, 1999.  (J. Chapman)

 

Motion to approve by Commissioner Chapman, seconded by Commissioner Dowdy.  Unanimously approved.

 

(1)            A Proclamation honoring the Harlem Boys Choir.  (J. Clark)  

 

Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Woodman.  Unanimously approved.

 

(C)      A Proclamation designating Monday, November 8, 1999 as Community and Regional Planning Day in Glynn County in conjunction with the 50th anniversary of AWorld Town Planning Day@.  (G. Robertson)

 

Motion to approve by Commissioner Dowdy, seconded by Commissioner Tullos.  Unanimously approved.

 

3.               PUBLIC HEARINGS

 

(1)               Zoning

 

1.        GC-29-99

 


Request to Rezone from R-6 One-Family Residential to General Residential, a parcel of land consisting of 32,104 square feet, located on the southeast corner of Mallory Street (frontage of 151.46 feet) and Harbour Oaks Drive,

 

and lying immediately north and east of Glynn County Mallory Parks; address known as 600 Mallory Street, St. Simons Island.  Property owned by Driggers Construction Company, Inc.  (C. Taylor)

 

The Board heard from the following person(s)

 

In Favor

 

Terry Driggers, representative of Driggers Construction

 

After brief discussion and no opposition expressed, a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve the above referenced re-zoning request.  Unanimously approved as resolution #R-55-99 with the original filed per #R-06-98.

 

1.                  GC-30-99

 

Request to Rezone from R-12 One-Family Residential to Medium Residential, 12.1 Acres fronting 608.84 feet on the east side of Cypress Mill Road; subject property located on the southeast corner of Cypress Mill Road and Altama Connector.  Property owned by Golden Isles Vest, L.L.C.  (C. Taylor)  

 

The Board heard from the following person(s)

 

In Favor

 

Tom Lee, representing Golden Isles Vest, L.L.C.

Brad Johnson, Golden Isles Vest, L.L.C.

 

Opposed

 

Robert Gilleski, 132 Bel Air Circle, area property owner

 

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to approve the above re-zoning request with the following conditions.  Motion carries with a vote of 5-1-1 with Commissioner Tommy Clark opposed and Chairperson Robertson abstaining.  Approved as resolution #R-56-99 with the original filed per #R-06-98.

 

Erection of a six foot (6=) wooden/opaque fence to protect surrounding single family residence property owners for pedestrian ingress/egress erection of fencing to include along pond area.


 

 

2.                  GC-31-99

 

Request to Rezone from Resort Residential & Highway Commercial to Planned Development - General, 27.213 Acres located on the northwest corner of Sea Island Road (2,018.12 feet of frontage) and Frederica Road (651.22 feet of frontage), St. Simons Island.  Property owned by Sea Island Company.  (C. Taylor)

 

The Board heard from the following person(s)

 

In Favor

 

Jim Gilbert, Representing Sea Island Company

Bill Edenfield, Sea Island Company

Bobby Shupe, Registered Surveyor

 

Opposed

 

Iris Tow, Planning Commission Member                               

 

After brief discussion handing the gavel to Commissioner Dowdy, a motion was made by Chairperson Robertson, seconded by Commissioner Tommy Clark to approve re-zoning of the above referenced application, subject to the to the following conditions and minor revisions to the PD Zoning Text.  Unanimously approved as resolution #R-57-99 with the original filed per #R-06-98.

 

C                     Erection of a six foot (6=) wooden/opaque fence to provide a buffer on the northern side of property, adjacent to Glynn Haven Subdivision.

 

C                     When parcels A and B are developed commercially commercial building height is limited to 35 foot building height.

 

C                     Minor changes in the PD Zoning Text

 

C                                             IV.     Site Design and Development Standards

C                                             C.      Application of GCZO Signs

C                                             1.       General Provisions

1.5     Fluttering Ribbons and Banners


a.       change from 30 days to 14 days

C                                             2        Signs Permitted in all PD Use Areas

2.1     Signs for Work Under Construction

entire 2.1 to be struck    

 

3.                  SUP-4-91

 

Request for extension of Special Use Permit 1-91 - Mobile home in an R-20 One-Family Residential Zoning District as a Medical Hardship; subject property consisting of 0.36 acres located at 6381 Blythe Island Highway.  James B. Cowan, property owner.  (C. Taylor)

 

There being no citizens response in favor of or opposed a motion was made by  Commissioner Tommy Clark, seconded by Commissioner Dowdy to approve extension of the above referenced Special Use Permit.  Unanimously approved as resolution #R-58-99 with the original filed per #R-06-98.

 

4.                  SUP-1-98

 

Request for extension of Special Use Permit 1-98 - Mobile home in an R-12 One-Family Residential Zoning District as a Medical Hardship; subject property consisting of 27,408 square feet located at the end of Mills Road (off Scranton Road).  Bobby & Deborah Worth property owners.  (C. Taylor)

 

There being no citizens response in favor of or opposed a motion was made by Commissioner Chapman, seconded by Commissioner Tommy Clark to approve extension of the above referenced Special Use Permit.  Unanimously approved as resolution #R-59-99 with the original filed per #R-06-98.

 

5.                  GC-2-99 J

 

Consider Amending the Glynn County Zoning Ordinance, to delete Article VIII - Sign Ordinance in its entirety and adopt a new Article VIII - Sign Ordinance.  (C. Taylor)

 

There being no citizens response in favor of or opposed a motion was made by Commissioner Woodman, seconded by Commissioner Jerome Clark to approve the above referenced zoning ordinance amendment.  Unanimously approved as Ordinance Amendment #0-1999-15 with the original filed per #R-06-98.

 


 

(B)    Abandonment

 

Consider application for abandonment of a portion of Magnolia Avenue, St. Simons Island, Georgia.  Anita Hunter, applicant.  (J. Bruner)

 

The Board heard from the following person(s)

 

In Favor

 

Anita Hunter, applicant

 

There being no citizen opposition, a motion was made by Commissioner Woodman, seconded by Commissioner Tommy Clark to approve the above abandonment application.  Unanimously approved as resolution #R-54-99 with the original filed per #R-06-98.

 

(2)               Alcoholic Beverages Licenses

 

Consider issuance of a 1999 Alcoholic Beverage License to Sterling Liquors, 7212 New Jesup Highway, GA.  LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE PACKAGE SALES NOT FOR CONSUMPTION ON PREMISES.  NO SUNDAY SALES PERMITTED.  (Occupational Tax) This item was deferred from the Board=s October 21, 1999 meeting.

 

There being no citizen response in favor or opposed a motion was made by Commissioner Tullos, seconded by Commissioner Chapman to approve the above application.  Motion carries with a vote of . 6-0-1 with Commissioner Tommy Clark abstaining.

 

4.      APPOINTMENTS

 

(A)    Glynn County Planning Commission - 1 Position - unexpired  term.  (Term Expiration - July 1, 2002) (Deferred from the Board October 21, 1999 meeting.)

 

1.                Levern A. Carter                  2.    Linda Pollack     

3.                William F. Gutelius                4.   George Skarpalezos, II

5.                Isabelle B. Myles                 6.   Robert B. Butler

 

A motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to appoint William F. Gutelius to fill the unexpired term as a member of the Planning Commission.  Unanimously approved.

 

 


(B)    Glynn County Tree Advisory Board - 4 positions remaining- 4 year term

 

1.                David P. Grumme

2.                Sara Lanier

3.                Cordana L. Sorrells

 

A motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to appoint Cordana Sorrells to fill a position as a member of the Tree Advisory  Board.  Unanimously approved.

 

5.                CONSENT AGENDA

 

(1)               Finance Committee

 

1.                  Approve corrections to the 1995, 1997, 1998, and 1999 digests as recommended by the Board of Assessors and/or Chief Appraiser at their October 6, 1999 meetings.  (Vote: 3-0-0) 

2.                  Approve denial of a request by Ms. Shirley Ausborn that $30.53 paid in penalties and interest on tag registration be refunded.  (Vote: 3-0-0) 

3.                  Approve denial of a request by Mr. William Maskell that $55.55 paid in penalties and interest on tag registration be refunded.  (Vote: 3-0-0) 

4.                  Approve denial of a request by Ms. Ann Samaniego that $56.25 paid in penalties and interest on tag registration be refunded.  (Vote: 3-0-0) 

5.        Approve denial of a request by Mr. Charles Mullis that $498.47 paid in penalties and interest on 1996 Property Taxes be refunded.  (Vote: 3-0-0)  

6.      Authorize exercising the 1st option year of the Custodial Services contract with South Georgia Professional Maintenance Inc., Brunswick, GA, for the Courthouse, Demere Annex, and Public Works in an amount not to exceed $73,102.00.  (Vote: 3-0-0) 

7.                  Approve a request by Mr. Stephen Kelley, District Attorney, that the County fund the District Attorney=s Office=s actual 1st quarter Workers Compensation charges with funding from the General Fund fund balance.  (Vote: 3-0-0)

8.                  Approve a request by Mr. Frank Sorrells, Chief Forest Ranger, that GA Forestry=s Budget be increased by $1,404.00 to allow a supplemental salary for a new employee and an increase for the remaining 4 employees with funding from the General Fund fund balance.  (Vote: 3-0-0)


9.                  Authorize setting a time period limit of 12 months for rebates due to the AIrrigation Only Meter Conversion Policy@ which was adopted by the Board of Commissioners on March 4, 1999, with an ending date of April 30, 2000.  (Vote: 3-0-0) 

10.              Authorize proceeding with Phase I of Alternative III at an approximate cost of $1,167,400.00, as the course of action to increase the water supply for the northern part of St. Simons Island.  (Vote: 2-0-1)  

11.      Approve additional engineering services on Lift station #1 design contract in an amount not to exceed $22,500.00, subject to the County Attorney=s review.  (Vote: 3-0-0) 

12.              Authorize staff to enter into the annual contract (FY2000 5303 Contract), subject to review by the County Attorney, with the Georgia Department of Transportation for the implementation of the Unified Planning Work Program with a local match of $3,125.00.  (Vote: 3-0-0) 

13.     Authorize staff to purchase replacement Air Conditioner and Heating Unit for the Casino at an approximate cost of $10,000.00, with funding from SPLOST #3 Interest Income subject to the County Attorney=s approval, or from the General Fund fund balance if SPLOST #3 interest is not allowable.  (Vote: 3-0-0) 

14.    Award the bid for printing of 300 copies of a Glynn County Atlas to Creative Printing for $4,950.00 with funding from the General Fund fund balance.  (Vote: 3-0-0) 

15.    Award the bid for the lamination of the Glynn County Atlas to Creative Printing in the amount of $2,980.00 with funding from the General Fund fund balance.  (Vote: 3-0-0) 

16.    Authorize staff to apply for the 2nd year of the Scrap Tire Grant with funding to be budgeted in the FY2001 Budget.  (Vote: 3-0-0)  

 

A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the above Consent Agenda - Finance.  Unanimously approved.

 

6.                ITEMS DEFERRED FROM FINANCE COMMITTEE

 

Deferred to the full Board of Commissioners consideration of approving the Budget Resolution to revise the FY 1999-2000 Budget.  (Vote: 3-0-0)


 

After brief presentation by Phyllis McNicoll, Finance Director, a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve the above referenced budget revision.  Unanimously approved as resolution #R-61-99 with the original filed per #R-06-98.  

 

GENERAL BUSINESS

 

7.                  Delegation

 

Mr. Bill Hook to discuss east/west road divider on St. Simons Causeway.  (G. Robertson)

 

At the request of Mr. Hook this item is deferred to the Board=s November 18, 1999 meeting.

 

8.                  Consider approval of final contract with Philip Utilities for operation of the Water and Wastewater facilities.  (G. Moore)

 

After brief presentation by Gary Moore, County Attorney, a motion was made by Commissioner Woodman, seconded by Commissioner Tullos to approve the contract with Philip Utilities for operation of the Water and Wastewater facilities as presented.  Unanimously approved.

 

9.                  Consider a request to release excess funds in the amount of $24,625.43 stemming from a tax deed sale.  (G. Moore)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve the above the release of excess funds in the amount of $24,625.43.  Unanimously approved.

 

10.              Consider request from Joe Williams, Chief Appraiser to appoint Patricia Jordan and Genevieve Taylor as authorized agents under O. C. G. A. 15-11-9 (11) to issue citations to


 

owners failing to properly display mobile home decals.  (J. Williams) (This item is deferred from the Board=s October 21, 1999 meeting.)

 

At the request of Commissioner Chapman this item is deferred to the Board=s November 18, 1999 meeting.

 

9.                 Discussion regarding the Tax Assessors Office ability to perform its duties under the ATax Payers Bill of Rights@ legislation and other functions directly associated with Tax Assessor office.  (J. Chapman)            (This item was deferred from the Board=s October 21, 1999

meeting.)

 

At the request of Commissioner Chapman this item is deferred to the Board=s November 18, 1999 meeting.

 

10.              Discussion regarding Cellular Telephones for sitting Commissioners per County policy relative to cellular telephone usage by employees.  (R. Rowell)  (Staff directive from October 21, 1999 meeting.)

 

After brief discussion a motion was made by Commissioner Jerome Clark, seconded by Commissioner Dowdy to establish cellular telephone usage for sitting Commissioners, effective November 1st per the County=s policy relative to cellular telephones for employees.  Motion carries with a vote of 4-1-2 with Commissioner Tullos opposed and Commissioner Tommy Clark and Commissioner Chapman abstaining.

 

11.              Discussion regarding solid waste services provided by Southland Waste.  (G. Robertson)

 

A presentation was made by Rick Hazelwood.

 

Discussion only.  No Board action required nor taken at this time.

 

12.              Discussion regarding tax amnesty for delinquent property tax payers.  (H. Woodman)

 

After brief discussion a motion was made by Commissioner Woodman seconded by, Commissioner Dowdy to authorize staff to mail a letter notifying the grantors of tax deeds held by the County and recorded after November 4, 1995 that the County will allow them 90 days to redeem the county=s tax deed by paying the face amount of the plus the cost of recording the quitclaim deed back to them.  As to tax deeds recorded prior to November 5, 1999, staff is further autorized to begin a process to sell off those properties. Motion carries with a vote of 4-0-3 with Commissioner Tullos, Chairperson Robertson and Commissioner Jerome Clark abstaining.

 


 

13.           Discussion relative to sending the Tree Ordinance for District #2 to the Planning Commission for a vote.  (G. Robertson)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve sending the proposed Tree Ordinance for District #2 to the Planning Commission for consideration.  Unanimously approved.

 

14.              Receive report from Georgia Bureau of Investigations report regarding St. Simon Island vandalism investigations.  (D. Dowdy) (This item was deferred from the Board=s October 21, 1999 meeting.)

 

At the request of Commissioner Dowdy  this item is deferred to the Board=s November 18, 1999 meeting.

 

COMMISSIONER REPORT ON MEETINGS & LETTERS

 

Commissioner Jerome Clark - None

 

Commissioner Chapman  - None

 

Commissioner Dowdy

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos directing staff to run an ad in the newspaper advising citizens of the 90 day tax amnesty provision.  Unanimously approved. .

 

Commissioner Tommy Clark  - None

 

Commissioner Woodman  - None

 

Commissioner Tullos  - None

 

Chairperson Robertson  - None

 

CHIEF OF POLICE ITEMS  - None

 

COUNTY ATTORNEY ITEMS  - None

 

ADMINISTRATOR ITEMS  - None


 

There being no further business, a motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy to adjourn.  Unanimously approved.

 

 

Meeting adjourned.

 

Board of Commissioners

Glynn County, Georgia

 

Attest:

______________________________

Geraldine Robertson, Chairman

_____________________________

Vanessa D. Mincey, County Clerk