MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, OCTOBER 21, 1999 AT 6:00 PM

 

 

 

 

 

 

 

 

 

PRESENT:                   Geraldine AGerry@ Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jerome Clark, Commissioner

Thomas B. ATommy@ Clark, Commissioner

Fred E. Tullos, Commissioner     

Henri Woodman, Commissioner

 

ABSENT:                      Jeff Chapman, Commissioner

 

ALSO PRESENT:         Rebecca Rowell, Acting County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

 

INVOCATION AND PLEDGE

 

1.     APPROVAL OF MINUTES

 

(A)    Approve minutes of the Regular Meeting held Thursday, October 7, 1999.

(2)               Approve minutes of the Special Meeting held Wednesday, October 13, 1999

(3)               Approve minutes of the Special Meeting held Thursday, October 14, 1999

 


A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the above referenced minutes subject to any necessary corrections.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

2.      EMPLOYEE OF THE MONTH

 

Presentation of Plaque and $50 check to Earlene Ransom, Accounting Technician II, Glynn County Finance Department.

 

3.                  PROCLAMATION

 

A Proclamation designating Sunday, November 7, 1999 as AMrs. Ellen Andrews Charles Community Appreciation Day@.  (J. Chapman)

 

A  motion was made by Commissioner Jerome Clark, seconded by Commissioner Dowdy.  Motion carries with a vote of 6-0 with Commissioner Chapman absent. 

 

4.      SPECIAL RECOGNITION

 

Presentation of GED Bonus to Mr. Mitch Milton, Jr., Public Works Department.  (R. Rowell)

 

5.      PUBLIC HEARINGS

 

Alcoholic Beverage Licenses

 

Consider issuance of 1999 Alcoholic Beverage License to Sterling Liquors, 7212 New Jesup Highway, GA.  LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE PACKAGE SALES NOT FOR CONSUMPTION ON PREMISES.  NO SUNDAY SALES PERMITTED.  (Occupational Tax)

 

Due to the absence of the applicant this item is deferred to the 11/4/99 meeting

 

6.      APPOINTMENTS

 

(A)    Glynn County Planning Commission - 1 Position - unexpired  term.  (Term Expiration - July 1, 2002)

 

1.                Levern A. Carter                      3.        Linda Pollack  

2.                  William F. Gutelius                    4.        George Skarpalezos, II


5.                  Isabelle B. Myles                 6.      Robert B. Butler

 

At the request of Commissioner Chapman this item is deferred to the November 4, 1999 Board meeting agenda.  No action is required at this time.

 

(2)               Glynn County Tree Advisory Board - 5 positions remaining- 4 year term

 

1.                  David P. Grumme

2.                  Cordana L. Sorrells

 

A motion was made by Chairperson Robertson, seconded by Commissioner Tullos to appoint Ms. Betty Plott to fill the District #2 position.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.  Appointments for Districts 1, 3, 5 and At Large Post I deferred to the November 4, 1999 Board meeting.

 

7.                  CONSENT AGENDA

 

Consent - General Business

 

(1)              Approval of a proclamation designating the month of October 1999 as ANational Disability Employment Awareness Month@.  This proclamation was presented by Commissioner Robertson along with Mayor Brown as joint proclamation at the October 19, 1999 Disability Employment breakfast.

 

(1)               Authorize Saturday, October 30, 1999 as the official celebration of AHalloween@.  Chairperson Robertson announced the County would celebrate Halloween on Saturday, October 30, 1999.

 

A motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to approve item 7. (A) of the Consent Agenda.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 


ITEMS PULLED FROM CONSENT AGENDA FOR DISCUSSION

 

(B)     Authorize Saturday, October 30, 1999 as the official celebration of AHalloween@.

 

A motion was made by Chairperson Robertson, seconded by Commissioner Woodman authorizing Saturday, October 30, 1999 as the official celebration date for Halloween.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

GENERAL BUSINESS

 

8.        RELEASING/SETTING OF FINANCIAL SECURITIES

 

Letter of Credit - Commons at Frederica Subdivision, Phase III..  LOC #448 in the amount of $4,000.00  (C. Taylor)

 

A motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to release the above referenced Letter of Credit.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

9.                Consider approval of  the contract with Georgia DNR for Massengale Park Improvements-Phase II, subject to approval by the County Attorney and authorize the Chairman to execute resolution.  Grant amount is $25,500.00 from Georgia DNR and $28,000.00 County cash/in-kind match.  (D. Newbern)  

 

After brief discussion a motion was made by Commissioner Woodman, seconded by Commissioner Tullos to approve the above referenced contract, subject to approval by the County Attorney.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

10.             Consider accepting the $34,193.00 grant award from the Governor=s Criminal Justice Coordinating Council to finance the third (3rd) year of the Magistrate Court Domestic Violence Liaison Program, subject to approval by the County Attorney. $6,500.00 cash match required.  (D. Newbern) (Initially approve at the July 15, 1999 Board meeting)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the above referenced contract, subject to approval by the County Attorney.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 


11.              Consider accepting the $13,000.00 grant award from the Council of Juvenile Court Judges for the Juvenile Offenders Program, subject to approval by the County Attorney.  No cash match required.  (D. Newbern) 

 

After brief discussion a motion was made by Commissioner Woodman, seconded by Commissioner Tommy Clark to approve the above referenced contract, subject to approval by the County Attorney.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

12.           Consider request from Bible Baptist Church to remove a tree located in County right-of-way and use Gardenia Avenue as their primary access road.  (H. Woodman)

 

At the request of Mr. Bob Cunningham, representative for Bible Baptist Church, this item is removed from the Agenda and requires no Board action at this time.

 

13.           Consider request from the Devonwood Property Owners Association to participate in the County=s street lighting program.  (G. Robertson)

 

A motion was made by Commissioner Woodman, seconded by Commissioner Dowdy to approve the above request.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

 

14.              Consider the installation of two (2) stop signs at the intersection of Park Avenue and Magnolia Avenue.  (G. Robertson)

 

A motion was made by Commissioner Tullos, seconded by Commissioner Woodman to approve the installation of stop signs and Magnolia and Park Avenues.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

15.              Consider request from the Veterans Council of the Golden Isles to use the Casino band stand area for the 1999 Veterans Day Celebration on November 11, 1999 and authorize the set-up and selling of drinks and food during the event.  (R. Rowell)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the above request and waive the payment of the 2 facility rental fee and authorize the sale of drinks and food during the event by the Veterans Council.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.   

 

16.              Consider request from Joe Williams, Chief Appraiser to appoint Patricia Jordan and Genevieve Taylor as authorized agents under O. C. G. A. 15-11-9 (11) to issue citations to owners failing to properly display mobile home decals.  (J. Williams)

 


At the request of Commissioner Chapman this item is deferred to the Board=s November 4, 1999 meeting agenda.  No action is required at this time.

 

17.              Consider rescinding the Board=s October 7, 1999 action regarding amending the Glynn County Zoning Ordinance, Section 302. Definitions- Yard.  (C. Taylor)

 

A motion was made by Commissioner Woodman, seconded by Commissioner Jerome Clark to rescind the Board=s October 7, 1999 action requiring literal enforcement of the terms of the Zoning Ordinance provisions as to yard setback encroachments.  Further move that staff be instructed to continue its previous policy as to intrusions into yard setbacks for all lots in subdivisions which are already platted, or for which substantial expenditures to survey or plat the subdivision have been made in reliance upon the planning staff=s former practice of allowing such setback intrusions..  Motion carries with a vote of 5-1 with Chairperson Robertson opposed and Commissioner Chapman absent.

 

After further discussion a motion was made by Commissioner Woodman, seconded by Commissioner Tullos directing the County Attorney to prepare and send to the Planning Commission an amendment to the Zoning Ordinance which allows driveways and patios on grade to be placed in any yard setbacks in all lots.  The amendment will permit up to an 18 inch overhang of eaves into the various yard setbacks for all lots in subdivisions which are already platted, or for which substantial expenditures to survey or plat the subdivision have been made in reliance upon the planning staff=s former practice of allowing such setback intrusions.  All other properties shall comply with the setbacks as currently written in the ordinance with no further intrusions of eaves allowed.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

18.              Discussion regarding the status of contract between Glynn County VALAC to provide deferred compensation services to county employees.  (G. Moore)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to send 60 day notice to VALAC stating the County=s intention to terminate its contract with VALAC to provide deferred compensation services to County employees and continue with PEBSCO as the sole provider of deferred compensation benefit services to employees.  Motion carries with a vote of 4-0-2 with Commissioner Tommy Clark, Commissioner Dowdy, Commissioner Tullos, and Commissioner Woodman infavor and Chairman Robertson and Commissioner Jerome Clark abstaining.  Commissioner Chapman was absent.

 

After further discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark directing the Acting County Administrator to explore whether employees are receiving the best bank for their buck relative to deferred compensation benefit providers and report findings at the Board=s November 4, 1999 meeting.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 


19.              Discussion regarding the proposed Regional Fire Training Center in Valdosta, Georgia.  (C. Johnson)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Woodman that the County not participate with the regional Fire Training Facility.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

20.              Status report regarding Historic Courthouse renovations.  (E. Carter)

 

Informational purposes only.  No Board action required nor taken at this time.

 

21.           Discussion regarding the Tax Assessors Office ability to perform its duties under the ATax Payers Bill of Rights@ legislation and other functions directly associated with Tax Assessor office.  (J. Chapman)

 

At the request of Commissioner Chapman this item is deferred to the Board=s November 4, 1999 meeting agenda.  No action is required at this time.

 

22.              Discussion as to why Glynn County does not allow Homestead Exemption for the School Board portion of Ad Valorem taxes.  (D. Dowdy) 

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to formally request our State Legislature to enact such legislation to place on the general ballot for November, 2000 to rectify the current provision and allow Homestead Exemption on the School Board portion of Ad Valorem taxes.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

23.     Discussion regarding mobile home permit fee procedures.  (T. Clark/E. Carter) 

 

Discussion only.  No Board action required nor taken at this time.  This item is to be placed on the Board=s 2nd meeting in November.

 

24.     Receive report from Georgia Bureau of Investigations report regarding St. Simon Island vandalism investigations.  (D. Dowdy)

 

At the request of Commissioner Dowdy this item has been deferred to the Board November 4, 1999 meeting.

 

25.              Discussion regarding the provision of cellular telephones to all sitting County Commission members.  (J. Clark)


 

Discussion only.  No Board action required nor taken at this time.  This item is to be placed on the Board=s 2nd meeting in November.

 

27.     Consider authorization for three (3) Change Orders for Casino Pool improvements.  (R. Rowell)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the above referenced change orders in the amount of $2,677.00 for additional lighting per the recommendation of the Health Department and for a chlorine tank and related items and gas, natural or propane, to provide heat to the pool.  The dollar amount for the chlorine tank and gas provisions are not to exceed $12,000.00.  Motion carries with a vote of 5-1 with Commissioner Tommy Clark opposed and Commissioner Chapman absent.

 

 

 

 

26.           Hearing Officer=s report relative to Lt. Royal Chipp.  (R. Rowell)                      

 

The Board heard from the following person(s)

 

Chief Carl Alexander

Mr. Linny Bailey, attorney for Lt. Royal Chipp.

 

After brief discussion and presentations by both parties a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to adjourn to Executive Session to discuss evidence presented to the Board during the open meeting session.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

Back in Regular Session

 

The Chairman having called the meeting back in session the following motions were made regarding the Hearing Officers report relative to Lt. Royal Chipp:

 

1.                  A motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to accept the Hearing Officer=s recommendation that Lt. Royal Chipp be reprimanded in writing for failure to properly supervise when, on the morning of May 20, 1999, (as Watch Commander and Supervisor), he failed to either respond to the scene of an assault or to directly interrogate the responding officer (while he was on the scene) in order to determine appropriate action.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.


 

2.                  A motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to accept the Hearing Officer=s recommendation that Lt. Royal Chipp be placed on six (6) months disciplinary probation with appeal rights as set forth in the County=s Personnel Policies.  Motion carries with a vote of  . 4-0-2 with Commissioner Tullos, Commissioner Tommy Clark, Chairman Robertson and Commissioner Woodman in favor and Commissioner Dowdy and Commissioner Jerome Clark abstaining.  Commissioner Chapman was absent.

 

3.                  A motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to accept the Hearing Officer=s report that the suspension of Lt. Royal Chipp be rescinded as being unduly severe punishment under the circumstances and because the entire process (Adverse Action) was likely exacerbated because of information not known to Lt. Chipp at the time of the assault.  Motion carries with a vote of  6-0 with Commissioner Chapman absent.

 

After further discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos directing the Police Chief to attend the Management Team meetings held each Tuesday at 8:00 AM.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

COMMISSIONERS REPORT ON MEETINGS & LETTERS

 

Commissioner gave a brief statement regarding classes taken during recent ACCG Policy Conference meeting held in Atlanta, GA in September regarding Zoning ordinance/land use laws in Georgia.  Informational purposes only.  No Board action required nor taken at this time.

 

CHIEF OF POLICE ITEMS  - None

 

COUNTY ATTORNEY ITEMS

 

Items of pending/potential litigation for discussion in Executive Session.

 

ADMINISTRATOR ITEMS

 

Item relative to Personnel issues for discussion in Executive Session.

 

EXECUTIVE SESSION

 


A motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to adjourn to Executive Session to discussion items of pending/potential litigation and personnel.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

Back in Regular Session

 

A motion was made by Commissioner Woodman, seconded by Commissioner Tullos directing the Acting County Administrator to publish the names of the candidates, who have given permission to have their names published and who are still interested in being considered for the County Administrator position, on Monday, October 25, 1999 by 9:00 AM.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.

 

A motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to approve Executive Session Minutes for October 7, 1999, October 13, 1999 and October 14, 1999.  Motion carries with a vote of 6-0 with Commissioner Chapman absent.


There being no further business meeting adjourned.

 

Board of Commissioners

Glynn County, Georgia

 

 

Attest:

______________________________

Geraldine Robertson, Chairman

 

____________________________

Vanessa D. Mincey, County Clerk