MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, OCTOBER 7, 1999 AT 6:00 PM

 

 

 

 

 

 

 

 

 

 

PRESENT:                             Geraldine AGerry@ Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. ATommy@ Clark, Commissioner

Fred E. Tullos, Commissioner     

Henri Woodman, Commissioner

 

ALSO PRESENT:         Rebecca Rowell, Acting County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Capt. Bob Pittman, Police Department

 

INVOCATION AND PLEDGE

 

1.     APPROVAL OF MINUTES

 

(A)    Approve Minutes of the Regular Meeting held Thursday, September 23, 1999.

 

Motion to approve subject to any necessary corrections was made by Commissioner Woodman, seconded by Commissioner Dowdy,  Unanimously approved.

 

(2)            Approve Minutes of Joint Meeting Held Tuesday, October 5, 1999.  (These will be delivered to you on Wednesday, October 6, 1999 for your review.)

 

Motion to approve subject to any necessary corrections was made by Commissioner Jerome Clark, seconded by Commissioner Woodman.  Unanimously approved.

 

3.                  PROCLAMATION

 

(1)               A Proclamation declaring the month of October, 1999 ANational Arts and Humanities Month@.  (J. Clark)

 

Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Dowdy.  Unanimously approved.   Ms, Shirley Martin accepted the proclamation on behalf of the Golden Isles Arts and Humanities Association.


 

 

(C)    A Proclamation designating October 3 - 9, 1999 as AFire Prevention Week@ in Glynn County.  (T. Clark)

 

Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Dowdy.  Unanimously approved.  The proclamation was accepted by AFreddie the Firetruck@.

 

(D)     A Proclamation declaring the week of October 17th thru October 23rd, 1999 as AYWCA Week Without Violence.@  (F. Tullos)  

 

Motion to approve by Commissioner Tullos, seconded by Commissioner Tommy Clark.  Unanimously approved.  The proclamation was accepted by Bonnie Ferrell and Debbie Brown representing the YWCA                   

 

(1)              A Proclamation honoring Delta Sigma Theta Sorority, Inc., during their Georgia State Cluster.  (J. Clark)

 

Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Dowdy.  Unanimously approved.

 

POINT OF PRIVILEGE

 

Commissioner Tommy Clark recognizes Boy Scout Troop 266.  The Troop attended the meeting as part a requirement for Boy Scout merit badges.

 

2.               PUBLIC HEARINGS

 

(1)               Zoning

 

1.        GC-19-99

 

Request to Rezone from R-9 One-Family Residential and R-20 One-Family Residential to R-12 One-Family Residential, 7.1387 acres known as the proposed Doeflinger=s Creek Subdivision (preliminary plat), located on the south side of Blythe Island Highway and across said highway from Ellis Point Subdivision.. Property owned by Danny Highsmith and Roy McRorie.  (C. Taylor)

 

The Board heard from the following person(s):

 


Danny Highsmith, property owner

 

After brief discussion, a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to approve the above zoning application subject to the following conditions.  Motion carries with a vote of 6-0-1 with Chairperson Robertson abstaining.  Unanimously approved as resolution #R-47-99 with the original filed per #R-06-98.

 

C                     Watson Circle to remain open.

 

1.                  GC-24-99

 

Request to Amend Planned Development 17-97 Zoning Text for Brampton Commercial Park, subject property consist of 7.77 acres located on the south

side of U. S. Highway 17, beginning approximately 490 feet west of the Royal Oaks Subdivision entrance.  Property owned by Robert C. Bryant.  (C. Taylor)

 

The Board heard from the following person(s)

 

John Hunckley, Coastal Engineering and Design of Brunswick

Bob Bryan, Project Developer

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve the above zoning application subject to the following conditions.  Unanimously approved as resolution #R-48-99 with the original filed per #R-06-98.

 

C                     Road design must meet County Engineer=s approval

 

2.                  GC-25-99

 

Request to Rezone from Highway Commercial to General Commercial, a parcel of land consisting of 28,832 square feet fronting 97 feet on the south side of Walker Road, beginning 52.85 feet east of Spur 25.  Property owned by Walter Dykes.  (C. Taylor)

 

The Board heard from the following person(s)

 

Walt Dykes, property owner

 


 

After brief discussion a motion was made by Commissioner Jerome

 

Clark, seconded by Commissioner Chapman to approve the above zoning application subject to the following condition.  Unanimously approved as resolution #R-49-99 with the original filed per #R-06-98.

 

C                     Retaining setbacks and height requirements as outlined in Highway Commercial as follows:

 

Minimum front yard  - 25 feet

Minimum side yard  - 7 feet

Minimum rear yard  - 7 feet

Maximum building height  - 35

Six (6) foot fence located between the commercial and residential properties as a buffer.

 

3.                  GC-2-99 K

 

Consider Amending the Glynn County Zoning Ordinance, Section 302. Definitions- Yard.  (C. Taylor)

 

The Board heard from the following person(s)

 

Kevin Hilderbrand

Nancy Hilderbrand

 

After brief discussion a motion to deny the above ordinance amendment was made by Commissioner Dowdy, seconded by Chairperson Robertson.  Unanimously approved.

 

After further discussion a motion was made by Commissioner Dowdy seconded by Chairperson Robertson that in the future the ordinance will be enforced as written and no building permits will be issued and no Certificates of Occupancy would be issued for any structures where the eaves encroach into the minimum side yard setbacks.  Unanimously approved.

 

4.                  GC-2-99 L

 

Consider Amending the Glynn County Zoning Ordinance Amend Article V Application of Regulations; create new section, Section 509. Exemption of Public and Private Utilities.  (C. Taylor)


 

The Board heard from the following person(s)

 

Wayne Nunke

Chief Carl Johnson

S. C. Anderson

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve the above zoning amendment.  Motion carries with a vote of 6-0-1 with Commissioner Chapman abstaining.  Approved as Ordinance Amendment #0-1999-14 with the original filed per #R-06-98.

 

5.                  SR-3-99

 

Consider Amending the Glynn County Subdivision Regulations Amend Article IX Variances and Exemptions; create new section, Section 903. Exemption of Public and Private Utilities.  (C. Taylor)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the above amendment with the additional verbage recommendation made by the County Attorney.  Motion carries with a vote of 6-0-1 with Commissioner Chapman abstaining.  Approved as #R-51-99 with the original filed per #R-06-98.

 

(B)    Abandonment

 

Consider application for abandonment of a portion of 11th, St. Simons Island, Georgia.  Denny Silva, applicant.  (J. Bruner)

 

The Board heard from the following person(s)

 

Carol Palmatary, representing the applicant

Capt. J. H. Carmichael

Anita Hunter

Mary Shelby

Helen Seaman

 


After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to approve the abandonment application as submitted by the applicant with the condition of a restriction regarding the cutting of trees with the applicant executing a document, subject to approval by the County Attorney, to that affect.  Motion carries with a vote of 4-3 with Commissioner Tullos, Commissioner Tommy Clark, Commissioner Jerome Clark and Commissioner Woodman in favor and Commissioner Dowdy, Commissioner Chapman and Chairperson Robertson opposed.  Approved as resolution #R-46-99 with the original filed per #R-06-98..

 

(2)               Alcoholic Beverages Licenses

 

1.                  Consider issuance of a 1999 Alcoholic Beverage License to Coastal Liquors, Inc., d/b/a The Still, 1226 Ocean Blvd., St. Simons Island, GA 31522.  LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE PACKAGE SALES NOT FOR CONSUMPTION ON PREMISES.  NO SUNDAY SALES PERMITTED.  (Occupational Tax) (This item was deferred from the Board=s September 23, 1999 meeting.)

 

There being no opposition a motion to approve was made by Commissioner Tullos seconded by Commissioner Dowdy.  Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

 

2.                  Consider issuance of a 1999 Alcoholic Beverage License to By Air Package Store, 2018 Demere Road, St. Simons Island, GA 31522.  LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE PACKAGE SALES NOT FOR CONSUMPTION ON PREMISES.  NO SUNDAY SALES PERMITTED.  (Occupational Tax)

(This item was deferred from the Board=s September 23, 1999 meeting.)

 

There being no opposition a motion to approve was made by Commissioner Tullos seconded by Commissioner Woodman.  Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining

 

4.      APPOINTMENTS

 

(A)    Coastal Georgia Regional Development Center - 1 Position (Non-Public Representative) - 2 year term.  

 

1.                Dan Coty

 

A motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy to appoint Dan Coty to fill the appointment to the above Board.  Unanimously approved.

 


 

(2)            Glynn County Tree Advisory Board - 7 positions - 4 year term (All positions are currently vacant and unexpired terms.)

 

1.                Mary Lange

2.                Mark L. Owens

 

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Tullos to appoint Mary Lange to fill the District 4 appointment to the above referenced advisory board.  Unanimously approved.

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to appoint Mark L. Owens to fill the At Large Post 2 appointment to the above referenced advisory board.  Unanimously approved. 

 

All other appointments were deferred to the next Board meeting.

 

2.                  CONSENT AGENDA

 

(1)               Finance Committee

 

1.                   Authorize corrections to the 1997, 1998, & 1999 digests as recommended by the Board of Assessors and/or Chief Appraiser at their August 18, 1999 and September 2, 1999 meetings.  (Vote: 2-0-0)

 

2.                  Authorize awarding the bid to purchase uniforms for the Fire Department to the lowest responsive bidder, Harrison Uniform Company, Jacksonville, FL, in the amount of $30,989.85.  (Vote: 2-0-0)

 

3.                  Authorize staff to AGo to Bid@ on all budgeted Capital Projects whose funding has been approved in the FY 1999/2000 Budget.  (Vote: 2-0-0)

 

4.                  Approve Wal-Mart Superstore as a ASole Source Vendor@ for the award of the bid to purchase Christmas Gift Certificates in the amount of $15.  (Vote: 2-0-0)

 

5.         Authorize staff to obtain ten (10 bicycles from the upcoming auction to be used to study the possibility of bicycle rentals at Blythe Island Regional Park.  (Vote: 2-0-0)


 

6.         Approve change order in the amount of $18,139.90 for sanitary sewer construction on the North Glynn Regional Park, Phase I.  The change order was needed because the location of the sewer stub out was not as shown on construction plans and a change order would not have been necessary if the plans had shown the actual location.  (Vote: 2-0-0)

7.         Authorize Mr. Bill Parks to paint boundary lines on County-owned basketball courts at no cost to the County.  (Vote: 2-0-0)

8.         Authorize staff to go to bid for the purchase of piping materials in the amount of approximately $20,000 for the Sandcastle area (St. Simons Island) and to go directly to the Board of Commissioner to award the bid.  (Vote:  2-0-0)

 

9.                  Authorize staff to go to bid for the installation of two sets of box culverts for Pennick Road and to go directly to the Board of Commissioners to award the bid.  (Vote: 2-0-0)

10.              Authorize an amendment to the contract for the design of the Altama Connector Extension roadway with EMC Engineering Services, Inc., in the amount of $6,425.25.  (Vote:  2-0-0)

11.              Approve an amendment to the contract with Keep Brunswick Golden Isles Beautiful, Inc. in the amount of $20,400 to perform the educational component of the Scrap Tire Grant.  (Vote:  2-0-0)

12.              Authorize staff to file two applications with the Georgia Forestry Commission to help finance the construction of a wooden vehicular bridge and a pedestrian bridge at the Blythe Island Regional Park with the local match to be funded by Timber Sales.  (Vote:  2-0-0)

13.     Authorize staff to file an application with the Georgia Department of Community Affairs for $250,000, with no cash match required, from the Community Home Investment Program (CHIP) to assist with financing individual home improvements for qualified low income elderly homeowners, and rental property will be considered ineligible.  (Vote:  2-0-0)

14.              Authorize staff to submit a Community Development Block Grant application to the Georgia Department of Community Affairs for drainage improvements.  (Vote:  2-0-0)

 


15.               Authorize staff to file applications with the Georgia DNR Coastal Resources Division for the funding from the Coastal Incentive Grant Program, of the following projects:  (Vote:  2-0-0)

S                     Development of a Master Drainage Plan and a Drainage Basin Analysis

S                     Altamaha Park Fishing Pier Construction

S                      Massengale Park Restoration and Enhancement B Phase III

S                     St. Simons 9th Street Beach Crossover Improvements

16.              Approve adopting a resolution reaffirming the necessity for the $1.50 A911@ surcharge imposed on telephone users.  (Vote:  2-0-0) Approved as resolution #R-52-99 with the original filed per #R-06-98.

17.           Approve matching funds to the Brunswick Center for Disability Empowerment in the amount of $7,000 to be used to ramps and transportation for the handicapped, with funding from General Fund fund balance.  (Vote:  2-0-0)

(B)    Personnel Committee

1.                Approve a request from Airport Managing Director Steve Brian to add the position of Operations Coordinator which will be funded through existing revenue sources.  (Vote: 2-0)

2.                Approve a request from Community Development Director Chuck Taylor to add the positions of Transportation Coordinator I, II and III and to reclassify a vacant Planner II position to Transportation Coordinator III.  (Vote: 2-0)

3.                Approve a request from County Engineer Jim Bruner to reclassify certain positions of Equipment Operator III and Lead Equipment Operator to Truck Drive I, II and III with no salary adjustments.  (Vote: 2-0)

4.                Approve a request from Recreation Director Wesley Davis to reclassify one position of Recreation Program Coordinator (Program 150) to Administrative Analyst (Program 801) and move the part-time receptionist position in Program 801 to Program 150 with no budgetary impact.  (Vote: 2-0)

5.                Approve a request from Acting County Administrator Becky Rowell to contact local physicians about participating the in the county=s proposed Preferred Provider Organization.  (Vote: 2-0)

 


6.                  Approve a request from Acting County Administrator to allow Glynn County to participate in the 1999 United Way campaign and provide incentives for departments.  (Vote: 2-0)

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the Consent Agenda with the exception of items 5-B (2), (5), (6) which were pulled for discussion.  Unanimously approved.

ITEMS PULLED FROM THE AGENDA FOR DISCUSSION

5.        CONSENT AGENDA

(B)    Personnel Committee

2.      Approve a request from Community Development Director Chuck Taylor to add the positions of Transportation Coordinator I, II and III and to reclassify a vacant Planner II position to Transportation Coordinator III.  (Vote: 2-0)

After brief discussion a motion to approve was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark.  Unanimously approved.

5.        Approve a request from Acting County Administrator Becky Rowell to contact local physicians about participating the in the county=s proposed Preferred Provider Organization.  (Vote: 2-0)

After brief discussion a motion to approve was made by Commissioner Tommy Clark, seconded by Commissioner Tullos.  Unanimously approved.

6.        Approve a request from Acting County Administrator to allow Glynn County to participate in the 1999 United Way campaign and provide incentives for departments.  (Vote: 2-0)

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to approve participation in the United Way campaign without incentives given to departments/employees.  Motion fails for lack of receiving a majority vote.  Vote: 2-4-1 with Commissioner Chapman and Commissioner Dowdy in favor, Commissioner Tullos, Commissioner Jerome Clark, Commissioner Tommy Clark and Commissioner Woodman opposed and Chairperson Robertson abstaining.

 


After further discussion a motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to approve the request as presented.  Motion carries with a vote of 4-2-1 with Commissioner Tullos, Commissioner Tommy Clark, Commissioner Jerome Clark, and Commissioner Woodman in favor, Commissioner Dowdy and Commissioner Chapman opposed and Chairperson Robertson abstaining. 

6.                ITEMS DEFERRED FROM FINANCE COMMITTEE

Recommend that the Hartman & Associates recommendation that the County engage an engineering firm to prepare a comprehensive planning document and a capital improvement plan for the Water and Sewer System go directly to the Board of Commission for discussion and action.  (Vote:  2-0-0)

After brief discussion motion to approve by Commissioner Chapman, seconded by Commissioner Dowdy to authorize going out for RFP=s to engage an engineering firm to prepare a comprehensive planning document and a capital improvement plan for the Water and Sewer System.  Unanimously approved.

7.                  ITEMS DEFERRED FROM PERSONNEL COMMITTEE

(1)               Consider a proposal from Acting County Administrator Becky Rowell and Acting Environmental Quality Director Uli Keller to reorganize the Environmental Quality Department.

After brief discussion a motion to approve the reorganization of the Environmental Quality Department was made by Commissioner Tullos, seconded by Commissioner Woodman.  Unanimously approved.

(2)               Consider a request from the Personnel Committee that the Board of Commissioners reconsider its previous action which prevented deferred compensation providers from meeting with county employees during the regular work shift.

After brief discussion a motion was made by Chairperson Robertson, seconded by Commissioner Tommy Clark to rescind the Board=s previous action regarding deferred compensation providers contact with employees during regular work shift.  Motion carries with a vote of 4-1-2 with Chairperson Robertson, Commissioner Tommy Clark, Commissioner Tullos, and Commissioner Jerome Clark in favor, Commissioner Chapman opposed and Commissioner Woodman and Commissioner Dowdy abstaining. 

 


A motion was made by Commissioner Tommy Clark, seconded by that the County allow PEBSCO to meet with County employees regarding their deferred compensation benefits during their regular work shift and anyone else (any other vendor) can meet with County employees off the clock. 

After further discussion Commissioner Tommy Clark withdrew his motion.

After further discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy, that the deferred compensation vendors be limited to the existing provider under the same provisions as before and also prepare to go out for RFP=s to have one provider in the future to provide deferred compensation benefits.

After further discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to defer to item until a report regarding the status of the VALAC contract can be made by the County Attorney.  Motion fails for lack of receiving a majority vote.  Vote:  3-2-2 with Commissioner Dowdy, Commissioner Tullos, Chairman Robertson in favor, Commissioner Tommy Clark and Commissoner Chapman opposed and Commissioner Woodman and Commissioner Jerome Clark abstaining.

After further discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to leave PEBSCO as the County=s deferred compensation provider and at the same time the County would put out an RFP to receive a single provider for the deferred compensation provider program.

After further discussion Commissioner Tullos withdraws his motion with Commissioner Dowdy withdrawing his second

After further discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to allow VALAC and PEBSCO, just theses two providers and no more,  to come once a month to talk to employeesduring the employees regular work shift to discuss their deferred compensation program.  Motion carries with a vote of 5-2 with Chairman Robertson, Commissioner Dowdy, Commissioner Woodman, Commissioner Tommy Clark and Commissioner Jerome Clark in favor and Commissoner Chapman and Commissioner Tullos opposed.

 


After further discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to study this benefit to determine the if the employee is receiving the best value for their money and determine if it needs to be a bidding process.  Motion carries with a vote of 6-1 with Chairman Robertson, Commissioner Dowdy, Commissioner Tullos, Commissioner Woodman, Commissioner Tommy Clark and Commissioner Jerome Clark in favor and Commissioner Chapman  opposed.

GENERAL BUSINESS

8.                  RELEASING/SETTING OF FINANCIAL SECURITIES

Letter of Credit - Ridgewood Plantation Phase II A.  LOC #2199 in the amount of $2,000.00  (C. Taylor)

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to extend the above referenced LOC for a period of six (6) months.  Unanimously approved.

9.                  Consider request from the State Board of pardons and Paroles to use the lobby of the Harold Pate Annex Building to set up a display during the month of October in observance of National Domestic Violence Awareness Month.  (F. Tullos)

After brief discussion a motion to approve was made by Commissioner Tullos, seconded by Commissioner Dowdy.  Unanimously approved.

10.             Award the bid for County office supplies.  (R. Guarracino)    (This item deferred from the

Board=s September 23, 1999 meeting.)

A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to award the bid for County office supplies to low bidder, Staples.  Unanimously approved.

11.              Consider request from Altamaha Park of Glynn County, Inc., to use a piece of public works equipment to pick up pilings located in Valdosta, GA and deliver them to the park for floating dock improvements.  (R. Rowell)

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve the above request subject to the County being present with sufficient evidence of its ownership of the dock before contributing and funds or activities to it.  Unanimously approved.

12.              Consider amendment to the Project Impact Grant to increase RDC funding by $5,000.00 for a mentoring program.  (D. Newbern)

 

The Board heard from the following person(s):


Dick Newbern, Glynn County Grants Coordinator

Tony Sammons, Chairman of the  Project Impact Partnership Committee

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to approve amending the FEMA Project Impact contract in the amount of $5,000.00 increasing the grant total to $505,000.00 with the condition that no addition funding would be provided to the RDC to administer the grant.  Motion carries with a vote of 6-1 with Commissioner Tullos opposed.

13.              Consider authorizing the second year funding for the DUI Task Force Grant from the Governor=s Office of Highway Safety with grant match funded from seized funds.  (C. Alexander)

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to authorize the second year funding for the DUI Task Force grant with grant match funded from seized funds.  Unanimously approved.

14.              Consider waiving paving assessment for property at 414 1/2 Butler Ave. (D. Dowdy)

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark declaring the paving assessment lien null and void and authorize the County Attorney to notify the closing attorney to that affect so the property owners can secure their money.  Unanimously approved. 

15.              Consider placement of a ASlow Children Playing@ sign on Eula Lee Road.  (T. Clark)

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to authorize the placement of ASlow Children Playing@ signs on Eula Lee Road.  Motion carries with a vote of 6-0 with Commissioner Dowdy out of the room.

16.              Consider placement of ASlow Children Playing@ signs on the following streets in the Arco Area.  (J. Clark)

Pine Street                    Magnolia Street

Ogg Avenue                 Dudley Street  

 


After brief discussion a motion was made by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark to authorize the placement of ASlow Children Playing@ signs on Pine Street, Magnolia Street, Ogg Avenue, and Dudley Street.  Unanimously approved.

17.              Consider holding, for a period of 90 days, all applications for revocable permits for use of County right-of-way for committee policy recommendations.  (G. Robertson)

After brief discussion a motion was made by Commissioner Woodman, seconded by Commissioner Tullos to authorize the holding for a period of 90 days all applications for revocable permits until policy recommendations can be presented by the committee.  Unanimously approved. 

18.              Discussion regarding the placement of facsimile machines at the homes of all sitting County Board of Commission members.  (J. Clark)

Discussion only.  No Board action taken at this time. 

19.              Discussion regarding hours of operation for the Property/Motor Vehicle Tax Unit of the Tax Commissioners office.  (F. Dees)

Informational purposes only.  No Board action required nor taken at this time.

20.              Report regarding Tax Commissioner letters and computer program upgrades from Tax Assessors office.  (J. Chapman)


After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to discuss the status of the Appeal of the Tax Digest.  (This item was not originally on the agenda and this motion was made in accordance with the Open meetings Act.  Motion carries with a vote of 6-1 with Chairman Robertson, Commissioner Dowdy, Commissioner Chapman, Commissioner Jerome Clark, Commissioner Tommy Clark and Commissioner Woodman in favor and Commissioner Tullos opposed.

Discussion only.  No Board action taken at this time. The issue relative to the Tax Assessors Offices= ability to perform its duties under the ATax Payers Bill of Rights@ legislation is to be placed on the Board=s October 21, 1999 agenda for discussion.

21.              Discussion regarding the reinstatement of the Auxiliary Police program.  (J. Chapman)

Discussion only.  No Board action taken at this time.

 

22.              Discussion regarding the request from Gateway Community Healthcare relative to first floor renovations of Gateway (Winchester) Building.  (G. Robertson)

At the request of Gateway Community Healthcare this item was removed from the agenda until further notice.

23.              Consider request from St. Simons United Methodist Church to use area at Demere Annex their annual Pumpkin Patch October 11-30, 1999.  (G. Robertson)

A motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to approve the above request.  Unanimously approved.

24.              Consider a request from the St. Simons Optimist Club to use an area at Demere Annex for their annual Christmas Tree Sale November 26, 1999 thru January 1, 2000.  (R. Rowell)


A motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve the above request.  Unanimously approved.

25.    Consider acceptance of easement and authorize tree removal relative to Santa Maria and Youngwood water and sewer rehabilitation project.  (J. Bruner)

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to accept the above referenced easement and authorize tree removal.  Unanimously approved.

COMMISSIONER REPORT ON MEETINGS & LETTERS

Commissioner Robertson gave a brief statement regarding a letter of commendation received from Congressman Jack Kingston.

CHIEF OF POLICE ITEMS - None

COUNTY ATTORNEY ITEMS

Two items of pending/potential litigation for discussion in Executive Session.

ADMINISTRATOR ITEMS -  None 

EXECUTIVE SESSION

A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to adjourn to Executive Session to discuss two items of pending/potential litigation.  Motion carries  with a vote of. 6-1 with Commissioner Chapman opposed.

 


Back in Regular Session

1.                  A motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to approve the minutes of the September 2, 1999 and September 23, 1999 Executive Session meeting.  Unanimously approved.

2.                  A motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to approve the County Attorney recommendations.  Unanimously approved.

There being no further business, meeting adjourned.

Board of Commissioners

Glynn County, Georgia

 

Attest:                                                                         _______________________________

Geraldine Robertson, Chairperson

__________________________

Vanessa D. Mincey, Clerk