MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW GLYNN COUNTY COURTHOUSE

THURSDAY, SEPTEMBER 2, 1999 AT 6:00 PM

 

 

 

 

 

 

 

 

 

 

 

PRESENT:                   Geraldine AGerry@ Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. ATommy@ Clark, Commissioner

Fred E. Tullos, Commissioner     

Henri Woodman, Commissioner

 

ALSO PRESENT:         Rebecca Rowell, Acting County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

 

INVOCATION AND PLEDGE

 

1.      APPROVAL OF MINUTES

 

(A)    Approve Minutes of Regular Meeting held Thursday, August 19, 1999.

 

Motion to approve, subject to any necessary corrections, by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark.  Unanimously approved.

 

(B)    Approve Minutes of Special Meeting held Tuesday, August 31, 1999

 

Motion to approve subject to any necessary corrections by Commissioner Dowdy, seconded by Commissioner Jerome Clark.  Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

           

August 31, 1999 Corrections

 

Currently reads as follows:

 

(1)     Reconsider the Board=s August 19, 1999 action rejecting all bids relative to Water/Waste Water Treatment operations.  (J. Chapman)

 


The Board heard from the following person(s):

 

Mr. Uli Keller, Administrative Analyst, Glynn County

Mr. Jim Durham, representing Phillip Utilities

Mr. Gary Mosely, representing United Water, Inc.

Mr. Ralph Guarracino, Glynn County Purchasing Agent

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to reconsider  the Board=s August 19, 1999 action regarding Water and Sewer department operations (8/19/99 Agenda, General Business item number 15).

 

After further discussion Commissioner Dowdy amends his motion, with Commissioner Chapman amending his second changing the motion to a motion to rescind.  Motion carries with a vote of 4-2 with Commissioner Dowdy, Commissioner Chapman, Commissioner Jerome Clark and Commissioner Tullos voting in favor and Chairman Robertson and Commissioner Woodman opposed.  Commissioner Tommy Clark was absent.

 

A motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to accept the recommendations from Hartman and Associates to begin negotiations with Phillip Utilities, the low bidder, for the water & sewer agreement.  Motion carries with a vote of 4-2 with Commissioner Chapman, Commissioner Dowdy, Commissioner Jerome Clark and Commissioner Tullos in favor and Chairman Robertson and Commissioner Woodman opposed.  Commissioner Tommy Clark was absent.

 

After further discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to rescind the Board=s August 19, 1999 action regarding RFP=s for the Waste Water Treatment Plant facilities.  ((8/19/99 Agenda, General Business item number 15).  Motion carries with a vote of 4-1-1 with Commissioner Dowdy, Commissioner Tullos, Commissioner Chapman and Commissioner Jerome Clark in favor, Chairman Robertson and Commissioner Woodman opposed and Chairman Robertson abstaining.  Commissioner Tommy Clark was absent.

 

Should read as follows:

 

(1)     Reconsider the Board=s August 19, 1999 action rejecting all bids relative to Water/Waste Water Treatment operations.  (J. Chapman)

 

The Board heard from the following person(s):

 

Mr. Uli Keller, Administrative Analyst, Glynn County


Mr. Jim Durham, representing Phillip Utilities

Mr. Gary Mosely, representing United Water, Inc.

Mr. Ralph Guarracino, Glynn County Purchasing Agent

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to reconsider  the Board=s August 19, 1999 action regarding Water and Sewer department operations (8/19/99 Agenda, General Business item number 15).

 

After further discussion Commissioner Dowdy amends his motion, with Commissioner Chapman amending his second changing the motion to a motion to rescind.  Motion carries with a vote of 4-2 with Commissioner Dowdy, Commissioner Chapman, Commissioner Jerome Clark and Commissioner Tullos voting in favor and Chairman Robertson and Commissioner Woodman opposed.  Commissioner Tommy Clark was absent.

 

A motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to accept the recommendations from Hartman and Associates to begin negotiations with Phillip Utilities, the low bidder, for the water & sewer agreement.  Motion carries with a vote of 4-2 with Commissioner Chapman, Commissioner Dowdy, Commissioner Jerome Clark and Commissioner Tullos in favor and Chairman Robertson and Commissioner Woodman opposed.  Commissioner Tommy Clark was absent.

 

After further discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to rescind the Board=s August 19, 1999 action regarding RFP=s for the Waste Water Treatment Plant facilities.  ((8/19/99 Agenda, General Business item number 15).  Motion carries with a vote of 4-1-1 with Commissioner Dowdy, Commissioner Tullos, Commissioner Chapman and Commissioner Jerome Clark in favor, Commissioner Woodman opposed and Chairman Robertson abstaining.  Commissioner Tommy Clark was absent.@

           

2.                  *DELEGATION PRESENTATION

 

Presentation by Mr. William Day, Regional Director U. S. Department of Commerce Economic Development Administration of $1.5 million dollars to Glynn County for PAWS project.  (H. Woodman)

 

Informational purposes only.  No Board action required nor taken at this time,

 

 

 


 

3.      PUBLIC HEARING

 

(A)           Zoning

 

GC-23-99

 

Request to Rezone from Forest Agricultural to Freeway Commercial 28,944 square feet, located between Fancy Bluff Road (frontage of 37.43 feet) and Interstate 95, at Exit 6 (frontage of 199.52 feet); subject property lying immediately east of Flying J Travel Plaza.  CFJ Properties, property owners.  (C. Taylor)

 

The Board heard from the following person(s)

 

In Favor

 

Mr. Eugene Caldwell, CFJ Properties representatives

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Chapman to approve the above referenced re-zoning application with the condition that the subject property is to be used for a antenna and signage only.  Unanimously approved as resolution #R-44-99 with the original filed per #R-06-98.

 

(B)              ABANDONMENT

 

Consider application for abandonment for a portion of Beach Drive, St. Simons Island, Georgia.  The Hamby Corporation, applicant.  (J. Bruner) Deferred from the Board=s August 19, 1999 meeting.

 

The Board heard from the following person(s)

 

In Favor

 

Mr. Bob Miles, Hamby Corporation representative

Mr. Alton Hopkins, adjacent property owner

 

After brief discussion a motion was made by Commissioner Woodman, seconded by Commissioner Chapman to approve the above referenced abandonment, subject to the followings conditions: Motion carries with a vote of 6-0-1 with Chairperson Robertson abstaining.  Approved as resolution #R-45-99 with the original filed per #R-06-98.

 


1.         The retention of County water lines, sewer lines, storm drains and their easements in a portion of the street.

 

2.         Owners, Craft=s Court, The Hamby Corporation, grant an access easement to the County over said street for maintenance, repairs and replacement of drainage system.

 

3.         A detailed survey is required for the property to identify all existing public utilities.

 

(C)              Alcoholic Beverage Licenses

 

Consider issuance of 1999 Temporary Alcoholic Beverage License to By Air Package Store, 2018 Demere Road, St. Simons Island, GA.  LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE PACKAGE SALES.  NO SUNDAY SALES PERMITTED.  (Occupational Tax)

 

After brief discussion motion to approve by Commissioner Jerome Clark, seconded by Commissioner Woodman.  Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

 

4.      CONSENT AGENDA

 

(A)    Finance Committee

 

1.                  Recommend approving the corrections to the 1998 digest as recommended by the Board of Assessors and/or Chief Appraiser at their August 4, 1999 meeting.  (Vote: 3-0-0)

 

2.                Recommend awarding the bid for the grading, base and sidewalks for Scranton Road to the lowest responsive bidder, Underground Contractors, St. Mary=s, GA, in the amount of $237,415.00.  (Vote: 3-0-0)

 

3.                  Recommend awarding the bid for St. Simons Island Pier Re-roofing to the lowest responsive bidder, Randy Parr Construction, Brunswick, GA, in the amount of $35,440.00.  (Vote: 3-0-0)

 

4.                  Recommend awarding the bid for the Sale of Timber (Blythe Island) to the highest bidder, Pierce Timber Company, Inc., Blackshear, GA, in the receivable amount of $117,661.88.  (Vote: 3-0-0)


 

5.                  Recommend authorizing staff to issue an RFP for Indigent Defense for Conflict Cases Services.  (Vote: 3-0-0)

 

6.                  Recommend authorizing staff to procure the necessary equipment to operate the BIRP Canoe Concession in house in an amount not to exceed $9,300.00 with funding to come from the B.I.R.P. Improvement Account.  (Vote: 3-0-0)

 

7.                Recommend establishing an auction date of October 16, 1999, assigning Commissioner Chapman as the Board of Commissioners representative, inviting the City of Brunswick to participate, and bidding out the Auction Services.  (Vote: 3-0-0)

 

8.                  Recommend approving a request from Jordan, Jones, & Goulding for a fee adjustment of $8,300.00 to cover additional services outside the original scope of work for the Water & Sewer Rate Study.  (Vote: 3-0-0)

 

9.        Recommend approving the contract with Keep Brunswick-Golden Isles Beautiful in the amount of $39,500.00 with changes from the approved FY98/99 contract.  (Vote: 3-0-0)

 

(B)              CONSENT GENERAL BUSINESS

 

Authorize request to reclassify from Parts Inventory Control Technician to Senior Mechanic position in the Public Works Department resulting in a budgetary savings. (J. Bruner)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to approve the above referenced Consent agenda with the exception of item 4-A(7).  Unanimously approved.

 

ITEMS PULLED FROM THE CONSENT AGENDA FOR DISCUSSION

 

4.      CONSENT AGENDA

 

(A)    Finance Committee             

 

7.      Recommend establishing an auction date of October 16, 1999, assigning Commissioner Chapman as the Board of Commissioners representative, inviting the City of Brunswick to participate, and bidding out the Auction Services.  (Vote: 3-0-0)

 


After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy to leave the auction date open as recommended by the Purchasing Agent.  Unanimously approved.

 

5.                  ITEMS DEFERRED FROM FINANCE COMMITTEE

 

(A)              Recommend authorizing staff to go directly to the Board of Commissioners on September 2, 1999, to award the bid, which opens August 24, 1999, for Office Supplies for all County departments/agencies.  (Vote: 3-0-0)

 

The Board heard from the following person(s)

 

Mr. Ralph Guarracino, County Purchasing Agent

Mr. Finleyson, Glynn Office Supply representative

 

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to defer action on this item to the September 16, 1999 Board meeting and extend an invitation to Staples inviting them to also make a presentation.  Unanimously approved.

 

(B)              Recommend authorizing staff to go directly to the Board of Commissioners on September 2, 1999, to award the bid to purchase furniture for the Community Development Department.  (Vote: 3-0-0)

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy to award the bid to the low bidder, Ivan Allen Co., Savannah, GA in the amount of $15,659.69.  Motion carries with a vote of 5-2 with Commissioner Chapman and Commissioner Woodman opposed.

 

GENERAL BUSINESS

 

6.        RELEASING/SETTING OF FINANCIAL SECURITIES

 

Letter of Credit - Hawkins Island Phase I & Phase II.  Sea Island Company, Property owners  LOC Amount - Phase I $39,143.00, Phase II - $14,500.00.  (C. Taylor)

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to release the above referenced letters of credit.  Unanimously approved.

 

7.                  Consider the issuance of a revocable permit to William K. Holmes, 100 Floyd Street, St. Simons Island, to allow existing brick fence to remain on County right-of-way.  (E. Carter)

 


At the request of the applicant this item was deferred to the Board=s 9/16/99 meeting.  No action was taken at this time.

 

8.                  Consider request from the Parks Committee, a sub-committee of the Casino Advisory, to hold a public meeting at the Casino on September 27, 1999 at 7:00 PM to discuss a long range plan for St. Simons Park, Mallory Park and King Park.  (W. Davis/Mike Tennent)

 

A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the request by the Parks Committee to hold a public meeting. Unanimously approved.

 

9.                  Consider acceptance of drainage easement for dirt road paving project in the Thalman area.  (J. Bruner)

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Tullos to accept the drainage easements for the dirt road paving projects in the Thalman area.  Unanimously approved.

 

10.              Consider request from Altamaha Park Advisory Board a request for Glynn County to build ADA accessible structures for bath house and store with the Advisory Board furnishing the materials.  (R. Rowell)

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve the above request with the Altamaha Park Advisory Board furnishing the materials.  Unanimously approved.

 

11.              Consider the filing of an application for a grant from the Department of Justice, Local Law Enforcement Block Grant (LLEBG) program.  (C. Alexander)

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve applying for the Department of Justice, Local Law Enforcement Block Grant (LLEBG).  Unanimously approved.

 

12.              Consider execution of a resolution relative to lawful speed limits within Glynn County and authorize Chairman to execute relative documents.  (C. Alexander)

 

A motion was made by  Commissioner Dowdy, seconded by Commissioner Tullos to approve the above resolution and authorize the Chairman to execute relative documents.  Unanimously approved as ordinance #0-1999-11 with the original filed per #R-06-98.


13.           Report from Florence Dees, Glynn County Tax Commissioner relative to new Y2K compatible computer system and her necessity to close her office on Tuesday for the conversion process.  (F. Dees)

 

Due to the absence of Ms. Dees this item was pulled and requires no Board action at this time.

 

14.           Discussion regarding the recommended 2000 LARP List.  (J. Bruner)

 

Discussion and informational purposes only.  No Board action required nor taken at this time.

 

15.              Discussion regarding the hiring of an internal auditor.  (D. Dowdy)    

 

Discussion and informational purposes only.  No Board action required nor taken at this time.

 

16.              Discussion regarding railroad crossings.  (J. Chapman)

 

Discussion and informational purposes only.  No Board action required nor taken at this time.

 

17.              Receive report from Chief Carl Alexander and Georgia Bureau of Investigation regarding vandalism on St. Simons Island.  (C. Alexander) Deferred from the Board=s August 19, 1999 meeting.

 

This item was deferred to the Board=s October 2, 1999 meeting and requires no action at this time.

 

*18.   Report regarding the SPLOST III road paving projects.  (J. Chapman/J. Bruner)

 

Discussion and informational purposes only.  No Board action required nor taken at this time.

 

COMMISSIONER URGENT AND EMERGENCY ITEMS

 


Commissioner Jerome Clark - None

 

Commissioner Chapman - None

 

Commissioner Dowdy - Exit 6/I-95 traffic concerns statement.

 

Commissioner Tullos - Displaying of the Ten Commandments statement.

 

Commissioner Woodman - None

 

Commissioner Tommy Clark - None

 

Chairman Robertson - None

 

LETTERS TO THE CHAIRMAN  - None

CHIEF OF POLICE ITEMS

 

Vacation request week of October 4th thru October 14th.

 

COUNTY ATTORNEY ITEMS

 

Items of pending/potential litigation for discussion in Executive Session.

 

ADMINISTRATOR ITEMS

 

*        Authorize Philip Utilities to provide operators for wastewater treatment facility.  (R. Rowell)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to authorize Philip Utilities to provide operators for the wastewater treatment facility at a cost of 30.00 per hour.  Unanimously approved.

 

PRESS INQUIRES  - None

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to adjourn to Executive Session for discussion of items of pending/potential litigation.  Unanimously approved.

 

 

 


 

Back in Regular Session

 

A motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to accept the County Attorney=s recommendations.  Unanimously approved.

 

A motion was made by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark to adjourn.  Unanimously approved.

 

Meeting adjourned.

Board of Commissioners

Glynn County, Georgia

 

Attest:

_______________________________

Geraldine Robertson, Chairman

_____________________________

Vanessa D. Mincey, Clerk