MINUTES

 

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, AUGUST 19, 1999 AT 6:00 PM

 

 

 

PRESENT:                             Geraldine AGerry@ Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. ATommy@ Clark, Commissioner

Fred E. Tullos, Commissioner     

Henri Woodman, Commissioner

 

ALSO PRESENT:         Rebecca Rowell, Acting County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

 

INVOCATION AND PLEDGE

 

1.     APPROVAL OF MINUTES

 

(A)    Approve minutes of the Budget Hearing held Tuesday, August 3, 1999.

(B)   Approve Minutes of the Regular Meeting held Thursday, August 5, 1999.

(C)  Approve Minutes of the Special Meeting held Monday, August 16,1999.

 

Motion to approve, subject to any necessary corrections by Commissioner Woodman, seconded by Commissioner Tullos.  Unanimously approved.

           

2.      EMPLOYEE OF THE MONTH

 

Presentation of Plaque and $50 check to Janice Carroll, Deputy Court Clerk, Glynn County Probate Court.

 

3.                  PROCLAMATION

 

(3)1      A Proclamation honoring Officer Emerson Gay upon his retirement after 32 years of service as a Senior Police Officer.

 

Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark.  Unanimously approved.

 


(3)2      A Proclamation honoring the A14 Black Men of Glynn@during its Ninth Annual Scholarship Banquet.  (J. Clark)

 

Motion to approve by Commissioner Jerome Clark, seconded by

Commissioner Chapman.  Unanimously approved.            

 

4.      SPECIAL RECOGNITION

 

(A)    Recognition of the Boys 10 & Under Mite League Georgia Recreation & Parks Association State Champions.  (J. Chapman)

 

(B)    Recognition of Georgia Recreation and Parks Association District 2 award winners.

 

$     Mr. Wesley Davis, Recreation Department Director, winner of the Distinguished Professional AJames A. Colley@ award

 

$     Mr. David Cutia, Program Manager, winner of the Programmers Section ACarl Hagger@ award.

 

5.      PUBLIC HEARINGS

 

Abandonment

 

Consider application for abandonment for a portions of Beach Drive, St. Simons Island, Georgia.  The Hamby Corporation, applicant.  (J. Bruner)

 

This item was deferred to the Board=s September 2, 1999 meeting.  No Board action required nor taken at this time, 

 

6.      APPOINTMENTS

 

Glynn County Board of Tax Assessors - 2 Positions - 4 year term.   This item is deferred the Board=s August 19, 1999 meeting.

 

1.1           George Skarpalezos  (Currently Serving)*

2.      Hugh Palendino (Currently Serving)*

3.      Joseph Jaudon

4.      Lowell Leggett

1.2              Martin J. McCormick

1.3              Joe Williams

1.4              Brian Heard

 

By majority vote Mr. George Skarpalezos and Mr. Hugh Palendino were


 re-appointed to fill the above referenced advisory board appointments.

 

7.                  CONSENT AGENDA

 

(1)               Information Technology

 

Recommend that GIS be allowed to expend $11,542.00 in approved, budgeted funds for the purchase of a software package that allows departments to access GIS data (includes training and installation costs).  Vote: 2-0

 

(B)    General Business

 

1.        Final Plat for Royal Oaks Subdivision, Phase II - a seventeen (17) lot subdivision consisting of 12.52 acres of land on the south side of U. S. Highway 17 and east of Exit 6 of Interstate 95.  Zoned Single-Family Residential (R-20), this development contains 2.82 acres devoted to two (2) rights-of-ways.  The first right-of-way is an extension of Regal Road, a sixty-foot (60') ending in a temporary cul-de-sac.  The second right-of-way is also sixty-foot (60') wide cul-de-sac entitled Dunkirk Lane.  The developer has built these streets to County standards and is requesting dedication as public thoroughfares.  Additionally, there is a ten-foot (10') utility easement reserved along both sides of the streets, as well as two drainage easements - one, a ten-foot (10') X on-hundred and seventy-two feet (172'), and another that is thirty-foot (30') X six-hundred and forty feet (640').  Royal Oaks Development Venture, Inc., (William H. Gross) owner.  (C. Taylor)

 

1.2           Consider acceptance of the various drainage easements relative to dirt road paving projects.  (J. Bruner)

 

3.      Authorize renewal, subject to approval by the County Attorney, of contract with Compensation Management Associates relative to the County=s Zero Accident Program (ZAP).  (R. Rowell)

 

1.4              Authorize Employee Appreciation Picnic.  (R. Rowell)

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the above Consent Agenda.  Unanimously approved.

 

GENERAL BUSINESS

 

1.5              Consider request from the Glynn County Airport Commission for property adjustment at Malcolm McKinnon Airport, St. Simons Island, GA.  (S. Brian)             


 

After brief discussion motion to deny was made by Commissioner Dowdy, seconded by Commissioner Chapman.  Motion fails for lack of receiving a majority vote.  Vote 3-1-3 with Commissioner Dowdy, Commissioner Chapman and Commissioner Tullos in favor the motion, Commissioner Jerome Clark opposed and Chairperson Robertson, Commissioner Tommy Clark and Commissioner Woodman abstaining.

 

9.                  Consider an amendment to the Glynn County Code of Ordinance relative to False Alarms.  (C. Alexander)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark directing staff to prepare a proposed ordinance for consideration at the Board September 2, 1999 meeting.  Unanimously approved.

 

10.           Consider establishing a procedure relative to the non-emergency unlocking of car doors.  (R. Rowell)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark, to accept the recommendations made by Chief Alexander with the exception of the fees and make them a flat rate of $35.00 for the mainland and the island.

 

After further discussion Commissioner Dowdy amends his motion with Commissioner Tommy Clark amending his second as follows:  rescind the Board=s August 5, 1999 action regarding this matter, establish a rotational list available at the Police Department dispatch center for calls related to non-emergency unlocking of car doors.  Service fees are a flat rate of $35.00 for the mainland and island with 24 hours/per day service.  Implementation date of September 15, 1999:  Motion carries with a vote of 6-1 with Commissioner Jerome Clark opposed.

 

11.           Consider acceptance of a Deed of Gift for pump station on St. Simons Island from Pharr Partners, L. P., successor in title to Barnes Plantation and authorize Chairman to execute IRS Form 8283, Non-Cash Charitable Contribution form for Pharr Partners, L. P.  (G. Moore)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark to accept, subject to approval by the County Attorney and the County Engineer relative to grassing issues, the  Deed of Gift for pump station on St. Simons Island from Pharr Partners, L. P., successor in title to Barnes Plantation and authorize Chairman to execute IRS Form 8283, Non-Cash Charitable Contribution form for Pharr Partners, L. P.  Unanimously approved.

 

12.             Consider an amendment to the Glynn County Code of Ordinances relative to ANo Parking  between the hours of 11:00 PM to 6:00 AM@ at Beach View Drive and Demere Road.  (G. Robertson)


 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve the above referenced ordinance amendment.  Unanimously approved as ordinance amendment #0-1999-09 with the original filed per #R-06-98.  THIS MUST BE PUBLISHED IN THE NEWSPAPER BEFORE IMPLEMENTATION,

 

9.                  Consider an amendment to the Glynn County Code of Ordinance relative to meeting times.  (G. Robertson)

 

After brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Tommy Clark to approve the amendment to the Code of Ordinances to allow the Glynn County Board of Commissioners or its Chairman to designate a time other than 6:00 PM for its meetings.  Unanimously approved as ordinance amendment #0-1999-10 with the original filed per #R-06-98.

 

10.              Receive report from Keep Brunswick-Golden Isles Beautiful regarding recycling and waste reduction recommendations.  (K. Flanagan)

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to go out to bid for recycling services as recommended.

 

After further discussion a motion was made by Commissioner Tullos seconded by Commissioner Dowdy to defer this item to the next joint City/County meeting for discussion and consideration.  Motion carries with a vote of 6-0-1 with Commissioner Chapman abstaining.

 

11.              Report from Hartman and Associates regarding the review of the Water & Sewer O&M proposals and consider options relative to Water & Sewer Division operations.  (U. Keller)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to reject all proposals at this time and send out an upgraded RFP incorporating some of the suggestions proposed by the report, and have the RFP=s re-submitted on a split basis as follows; 1) to contract out both water & waste water as the current RFP was intended to do;  2) a separate proposal to contract out water and wastewater separately.

 

After further discussion Commissioner Tullos withdraws his motion with Commissioner Dowdy withdrawing his second.

 


After further discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to retain operation at this time, fill the vacancies and study whether or not part of this needs to be contracted out and direct personnel director/administrator to straighten out employee problems and remove them if they are not proper employees.

 

After further discussion Commissioner Dowdy amends his motion with Commissioner Jerome Clark amending his second as follows: 1) Reject all of the current bids and go out to bid for the contract operation of the Waste Water Treatment Plant Facilities; 2)  Retain the water operation along with retention of rank and file water operation employees that were discussed;  3) and if there needs to be any changes in management the Administrator and Personnel Director will Aclean house@.  Motion carries with a vote of 4-3 with Chairman Robertson, Commissioner Dowdy, Commissioner Woodman and Commissioner Jerome Clark in favor and Commissioner Chapman, Commissioner Tommy Clark and Commissioner Tullos opposed

 

12.              Report relative to cost estimates for entrance and drainage improvement at Nottinghill Subdivision.  (H. Woodman/J. Bruner)  

 

After brief discussion a motion was made by Commissioner Woodman, seconded by Commissioner Jerome Clark to approve assisting with engineering outlay relative to entrance improvements.  Unanimously approved.

 

13.              Discussion regarding the status of the Glynn County Tree Advisory Board.  (D. Dowdy)

 

A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy, that the Board accept the resignations of the Tree Board and begin the process of appointing new members.  Unanimously approved.

 

After further discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Woodman to temporarily repeal the provisions of the current Tree Ordinance until another Tree Board is appointed and functioning to allow alternate methods and remedies regarding tree issues.  Unanimously approved. 

 

14.              Receive report from Chief Carl Alexander and Georgia Bureau of Investigation regarding vandalism on St. Simons Island.  (C. Alexander)

 


After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to place this item back on the agenda and receive the support documentation as presented in the agenda briefing book and discuss possible items of pending/potential litigation in Executive Session.  Motion fails for lack of receiving a majority vote.  Vote:   2-5 with Commissioner Dowdy, and Commissioner Chapman voting in favor and Chairman Robertson, Commissioner Tommy Clark, Commissioner Jerome Clark Commissioner Woodman and Commissioner Tullos opposed.

 

 

19.     Approve the addition of a T1 line for the Sheriff=s office.  (R. Rowell)

 

No Action was taken on this item at this time.  It was the consensus of the Board to have this item placed on the September 2, 1999 meeting agenda for discussion and consideration.

 

COMMISSIONER URGENT AND EMERGENCY ITEMS  -None

CHIEF OF POLICE ITEMS  - None

COUNTY ATTORNEY ITEMS  - None

ADMINISTRATOR ITEMS

 

Consider hiring certified waste water treatment plant operators on a temporary basis.  (R. Rowell) This items was initially addressed at the Board=s August 5, 1999 meeting.

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy to approve the corrected hourly rate of $30.50 and the minimum utilization rate of 3 days per week for a minimum of one (1) month for the above referenced action.  Unanimously approved. 

 

There being no further business meeting was adjourned.

 

 

 

Board of Commissioners

Glynn County, Georgia

 

 

Attest:                                                                         _______________________________

Geraldine Robertson, Chairman

 

___________________________

Vanessa D. Mincey, Clerk