MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW GLYNN COUNTY COURTHOUSE

THURSDAY, AUGUST 5, 1999 AT 5:00 PM

 

 

 

PRESENT:                             Geraldine AGerry@ Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. ATommy@ Clark, Commissioner

Fred E. Tullos, Commissioner     

Henri Woodman, Commissioner

 

ALSO PRESENT:                  Rebecca Rowell, Acting County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

 

                   5:00 PM Public Hearing

 

FY 99-00 Operating Budget for the Glynn County Board of Commissioners

 

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy, to place the General Fund overage in the amount of $376,000.00 in the County=s Fund Balance.

 

After further discussion Commissioner Chapman rescinded the above stated motion.

 

The Board heard from the following person(s)

 

Merredith Trawick

Julia Barrett

Ralph Jensen

Randy Dobson

 

After further discussion a motion was made by Commissioner Dowdy seconded by Commissioner Jerome Clark to roll back (millage roll back) the entire amount of the General Fund overage in the amount of $375,732.00.  Motion carries with a vote of 5-2 with Chairperson Robertson and Commissioner Woodman opposed.

 


 

The Board also heard from the following person(s)

 

Marilyn Marsh

 

Public Hearing adjourned.

                                                                 

INVOCATION AND PLEDGE

 

1.      APPROVAL OF MINUTES

 

(A)    Approve Minutes of Meeting held Thursday, July 15, 1999.

(B)              Approve Minutes of Meeting held Tuesday, July 20, 1999

 

Motion to approve, subject to any necessary corrections, by Commissioner Woodman  seconded by Commissioner Jerome Clark.  Unanimously approved.

 

2.      PROCLAMATION

 

Proclamations honoring Mr. Robert LeCounte for his acts of heroism during the events of July 14, 1999.  (F. Tullos)

 

Motion to approve by Commissioner Tullos, seconded by Commissioner Dowdy, Unanimously approved.

 

3.      PUBLIC HEARING

 

A.                Zoning

 

(1)     GC-18-99

 

Request to Rezone from Limited Industrial to Highway Commercial three (3) tracts having a total of 10.8318 acres as follows: Victory Storage Company, Jim Watson, property owner. (C. Taylor)

 

C           Tract - A          3.3228 Acres, northeast corner Habersham Street & Shell Drive.

 

$                                                                   Tract B-1         5.5843 Acres, southeast corner Habersham Street & Shell Drive.

 

$                                                                   Tract B-2         1.9247 Acres, southwest corner Shell Drive & New Community Rd.

 


The Board heard from the following person(s)

 

In favor

 

Jim Watson, property owner

 

After brief discussion a motion was made by Commissioner Tullos, Commissioner Dowdy to approve the above referenced re-zoning application with the following conditions: Motion carries with a vote of 6-1 with Commissioner Tommy Clark opposed.  Approved as resolution #R-35-99 with the original filed per #R-06-98.

 

a.         No access via Community Road.  Property to access from Shell Drive

 

b.         Deed restriction that require lots of no less than 1/2 acre.

 

c.         As part of the rezoning lots cannot be subdivided into lots smaller than 1/2 acre.

 

(2)     GC-20-99

 

Request to Rezone from M-20 One-Family Residential to Highway Commercial 24,363 square feet of land beginning 91.02 feet south of Georgia Highway 303, approximately 200 feet east of U. S. Highway 17 and located on the north side of the Old Fancy Bluff Road (abandoned R/W), which lies immediately north of property owned by Flying J Truck Stop.  Windell Boatright, property owner: (C. Taylor)

 

The Board heard from the following person(s)

 

Neal Boatright

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve the above referenced re-zoning application.  Unanimously approved as resolution #R-36-99 with the original filed per #R-06-98. approved.

 

(3)               GC-21-99

 


Request to Rezone from Forest Agricultural to General Residential parcel of land consisting of 11,423 square feet, being a portion of the Brunswick-Altamaha Canal and further described as being located north of Emanual Missionary Baptist Church; subject property to be incorporated into the adjacent multi-family development located between said church and Canal Landing Subdivision.  Tharion Pittman, property owner.  (C. Taylor)

 

The Board heard from the following person(s)

 

In favor

 

Tharion Pittman, property owner

 

After brief discussion and having passed the gavel to Vice Chairman Dowdy a motion was made by Chairperson Robertson, seconded by Commissioner Dowdy to approve the above rezoning application with the following conditions: Motion carries with a vote of 6-0-1 with Commissioner Tullos abstaining.  Approved as resolution #R-37-99 with the original filed per #R-06-98.

 

a.         A buffer ten (10) feet in width and a fence being provided along south and west sides of the property where it abuts the church property.

 

b.         An unbuildable, natural buffer thirty (30) feet in width along the northwest side of the property where it abuts the Altamaha Canal.

 

B.       Abandonment

 

(1)      Consider application for abandonment of Cut Off Road, Blythe Island, GA Marie L. Thomas, applicant.  (J. Bruner)

 

The Board heard from the following person(s)

 

Shane Smith

 

After brief discussion motion to approve by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark.  Unanimously approved as resolution #R-38-99 with the original filed per #R-06-98.

 

(2)      Consider application for abandonment of a portion of the alley between Brown Drive and St. Simons Elementary School Property, St. Simons Island, GA.  T. Brantley O=Quinn Trust c/o Dan T. O=Quinn Trustee, John Kyle Allen and Charles M. Russell, applicants.  (J. Bruner)


 

The Board heard from the following person(s)

 

Opposed

 

Jack Olsen

Bob Hill

J. H. Alexander

Fran Aztec (sp)

Lewis Olsen

 

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Tommy Clark to deny the request for abandonment.  Motion carries with a vote of 5-0-2 with Chairperson Robertson and Commissioner Dowdy abstaining.

 

B.                 Alcoholic Beverage Licenses

 

Consider issuance of 1999 Alcoholic Beverage License to Georgia Sea Grill, 310 B Mallory Street, St. Simons Island, GA.  LICENSE TO ADD DISTILLED SPIRITS TO CURRENT MALT BEVERAGE AND WINE FOR CONSUMPTION ON PREMISES LICENSE WITH SUNDAY SALES PERMITTED.  (Occupational Tax)

 

 

Motion to approve by Commissioner Dowdy, seconded by Commissioner Woodman.  Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

 

4.                  APPOINTMENTS

 

(A)    Glynn County Board of Tax Assessors - 2 Positions - 4 year term.

 

1.                  George Skarpalezos  (Currently Serving)

2.                  Hugh Palendino (Currently Serving)

3.                  Joseph Jaudon

4.                  Lowell Leggett

5.                Martin J. McCormick

6.                Joe Williams

 

At the request of the County Attorney, this item is deferred the Board=s August 19, 1999 meeting.

 


(B)              Brunswick and Glynn County Development Authority - 3 positions - (3) year term

 

1.                Fred W. McGinty

2.                Johnnie J. Graves

3.                Dennie L. McCrary

 

After brief discussion motion to approve by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark.  Unanimously approved.

 

5.      CONSENT AGENDA

 

(A)    Finance Committee

 

1.                  Recommend approving the corrections to the 1998 digest as recommended by the Board of Assessors and/or Chief Appraiser at their June 29, 1999 meeting.  Vote: 3-0-0

2.                  Recommend exercising the 2nd option year for Disposal of Yard Debris with Waste Management Company, Brunswick, GA, at a rate of $25.44 per ton (estimated annual cost of $68,688.00).       Vote: 2-0-1

3.                  Recommend exercising the 2nd option year for Mainland MSW & Yard Waste Drop off Center with Waste Management Company, Brunswick, GA, in the amount of $73,838.00.    Vote: 2-0-1

4.                   Recommend exercising the 3rd option year of the Solid Waste Collection Services Agreement with Southland Waste Systems, Inc., Brunswick, GA, as follows:      Vote: 2-0-1                        

 

a)  Weekly curbside collection             $96.48 per user

b)  Backdoor (non-handicapped)                     246.84 per user           

c)  SSI Drop Off Center                                  139,116.00 annual cost        

d)  Recyclable Materials Collection                  20.40 per user   

e)  Yard Trash Collection                               25.44 per user

f)  Recyclable Materials and

      Yard Trash Collection                                 45.84 per user          

 

5.                   Recommend awarding the bid to purchase Mosquito Control Chemicals to the following vendors: Vote: 3-0-0

 

a) ADAPCO                           $67,193.00                                                   

b) Van Waters & Rogers         $  7,920.00     


6.                  Recommend awarding the bid for Santa Maria / Youngwood Sewer Improvements to the lowest responsive bidder, Underground Utility Contractors, Inc., St. Marys, GA, in the amount of $397,666.18.  Vote: 3-0-0

7.                   Recommend awarding the bid for Paving of 6.73 miles of 33 County roads to the lowest responsive bidder, Littlefield Construction, Waycross, GA, in the amount of $1,292,526.70.           Vote: 3-0-0

8.         Recommend that if the Football Program is approved in the budget process, staff be authorized to go to bid in an amount not to exceed $9,900.00 to purchase new football helmets for the upcoming season.  Vote: 3-0-0

9.                   Recommend a contract amendment to allow Engle Martin & Assoc. (claims administrator) to hire independent appraisal and adjuster services as needed and allow the contractor to make payment for these services.  Vote: 3-0-0

10.              Recommend denial of a request from the Corp of Engineers for $3.5 million for Beach renourishment, St. Simons Island.  Vote: 3-0-0

11.              Recommend awarding the bid for working uniforms to the low bidder, National Linen Services, Savannah, GA, at an estimated annual cost of $41,033.20.  Vote: 3-0-0

(B)    Personnel Committee

1.      Approve a request from Clerk of Superior Court Larry Ellison, Clerk of State Court Bill Killian and Deputy Clerk Jo Ann Simpson to change her employment history  to reflect a transfer from the State Court Clerk=s Office to the Superior Court Clerk=s Office rather than a resignation.  (Vote: 3-0)

2.                  Approve a request to reclassify certain Equipment Operator I positions in the Public Works and Recreation Departments to Maintenance Worker I or II positions.  (Vote: 3-0)

(C)    Grant Application Status

1.      Authorize acceptance of a $400,000.00 DOT Grant Award for the Spur 25 Corridor Enhancement Project with a anticipated minimum match requirement of $33,855.00.  (D. Newbern)

2.                Authorize acceptance of a $20,000.00 grant from the Georgia Forestry Commission to assist with financing an Arborist position.  (D. Newbern)


3.      Consider adjusting the cash match for the $13,578 Juvenile Court Enforcement Program Grant from $1,353 to $1,509 to meet the federal funding formula.  The cash match is generated from Juvenile Court fines.  (D. Newbern)

4.                  Authorize acceptance of a grant from the Criminal Justice Coordinating Council for a automated fingerprinting identification system (AFIS).  C. Alexander)                    

(D)              Inter-Agency Criminal Justice Task Force  

Award probation services to DMS d/b/a Coastal Corrections at a fixed price of $35.00 per month, per probationer and other contractual agreements.  (D. Dowdy)

(E)    General

1.        Approve Final Plat for Cypress Run Subdivision, Phase IV - This additional phase is a thirty-three (33) lot subdivision which is located on Old Cypress Mill Road which is northwest of Community Road.  Sawyer and Associates owners.  (C. Taylor)

2.                  Approve Final Plat for Hawkins Island Subdivision, Phase III - This is a fifteen (15) lot subdivision located on the north side of Seal Island Road.  Sea Island Company, owners. (C. Taylor) 

3.                  Recognition of sublease agreement between Brunswick and Glynn County Development Authority and GTE Airfone, Inc.  (S. Brian)

4.                  Approve funding in the amount of $35,000.00 for the United States Geological Survey Salt Water Intrusion Study.  (R. Rowell)

5.                  Approve request to apply mascot emblem for Glynn Academy High School and Brunswick High School along access road leading to Glynn County Stadium.  (D. Dowdy)

6.                  Approve extension of the existing franchise agreement with Century Communications for an additional six (6) months.  (G. Moore)

7.                  Authorize  the issuance of a revocable permit to Fred C. Cook to conduct field school excavations within County owned right of way.  (R. Rowell)


4.                  Authorize the issuance of a revocable Right-of-Way Permit to Dr. Richard Stobaeus relative to fence placement at Amherst and 3rd Avenue, Brunswick, GA.  (E. Carter)

Per Chairperson Robertson this item is deferred until further notice.

5.                  Authorize the issuance of a revocable Right-of-Way Permit to Elmer & Sandra Ostrander relative to fence placement for 102 Hanging Moss Drive, St. Simons Island.  (E. Carter)

6.                  Authorize the issuance of a revocable Right-of-Way Permit to Grayson & Marilyn Williams relative to fence placement for 106 Hanging Moss Drive St. Simons Island.  (E. Carter)

Motion to approve the above Consent Agenda with the exception of items 5-A (2), (3). (4), 5-B (1) & (2), 5-C (1),(2),(3),(4) and 5-E (8), was made by Commissioner Tullos, seconded by Commissioner Jerome Clark.  Unanimously approved.

ITEMS PULLED FROM CONSENT AGENDA FOR DISCUSSION      

5.      CONSENT AGENDA

(A)    Finance Committee

2.         Recommend exercising the 2nd option year for Disposal of Yard Debris with Waste Management Company, Brunswick, GA, at a rate of $25.44 per ton (estimated annual cost of $68,688.00).       Vote: 2-0-1

Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Dowdy.  Motion carries with a vote of 6-0-1 with Commissioner Chapman abstaining..

3.         Recommend exercising the 2nd option year for Mainland MSW & Yard Waste Drop off Center with Waste Management Company, Brunswick, GA, in the amount of $73,838.00.    Vote: 2-0-1

Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Dowdy.  Motion carries with a vote of 6-0-1 with Commissioner Chapman abstaining..

4.         Recommend exercising the 3rd option year of the Solid Waste Collection Services Agreement with Southland Waste Systems, Inc., Brunswick, GA, as follows:      Vote: 2-0-1                        


 

a)  Weekly curbside collection             $96.48 per user

b)  Backdoor (non-handicapped)                     246.84 per user           

c)  SSI Drop Off Center                                  139,116.00 annual cost        

d)  Recyclable Materials Collection                  20.40 per user   

e)  Yard Trash Collection                               25.44 per user

f)  Recyclable Materials and

      Yard Trash Collection                                 45.84 per user          

 

Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Dowdy.  Motion carries with a vote of 6-0-1 with Commissioner Chapman abstaining..

 

(B)    Personnel Committee

 

1.      Approve a request from Clerk of Superior Court Larry Ellison, Clerk of State Court Bill Killian and Deputy Clerk Jo Ann Simpson to change her employment history  to reflect a transfer from the State Court Clerk=s Office to the Superior Court Clerk=s Office rather than a resignation.  (Vote: 3-0)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark, to approve the change to Ms. Simpsons personnel file to reflect a transfer versus a resignation and Ms. Simpson would give up three weeks vacation at her former rate of pay to account for the time period she was not employed by Glynn County.  She would accrue leave benefits for the three week period and review date will be changed from November to July.  Unanimously approved.

 

2.                  Approve a request to reclassify certain Equipment Operator I positions in the Public Works and Recreation Departments to Maintenance Worker I or II positions.  (Vote: 3-0)

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve the above referenced reclassification.  Unanimously approved.

 

(C)    Grant Application Status

 

1.      Authorize acceptance of a $400,000.00 DOT Grant Award for the Spur 25 Corridor Enhancement Project with a anticipated minimum match requirement of $33,855.00.  (D. Newbern)

 

After brief discussion motion to approve was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark.  Unanimously approved.


 

2.                Authorize acceptance of a $20,000.00 grant from the Georgia Forestry Commission to assist with financing an Arborist position.  (D. Newbern)

 

Having passed the gavel to Vice Chairman Dowdy, a motion was made by  Chairperson Robertson seconded by Commissioner Tommy Clark to rescind the Board=s action of August 3, 1999.

 

It being determined that the aforementioned motion was improperly made, a motion was made by Commissioner Tommy Clark seconded by Chairperson Robertson to rescind the Board action of August 3, 1999.  Motion carries with a vote of 4-3 with Commissioner Tullos, Commissioner Woodman, and Commissioner Chapman opposed.

 

After brief discussion a motion was made by Chairperson Robertson to approve option #1 as proposed by Mr. Newbern (A full-time Arborist).  There being no second the motion dies for lack of receiving a second.

 

A motion was made by Commissioner Jerome Clark, seconded by Chairperson Robertson to approve option #2 as proposed by Mr. Newbern (a part-time Arborist).  Motion fails for lack of receiving a majority vote.  Vote: 3-4 with Chairperson Robertson, Commissioner Jerome Clark and Commissioner Dowdy in favor and Commissioner Tullos, Commissioner Chapman, Commissioner Tommy Clark and Commissioner Woodman opposed.

 

3.      Consider adjusting the cash match for the $13,578 Juvenile Court Enforcement Program Grant from $1,353 to $1,509 to meet the federal funding formula.  The cash match is generated from Juvenile Court fines.  (D. Newbern)

 

After brief discussion motion to approve the above referenced cash match adjustment was made by Commissioner Tullos, seconded by Commissioner Woodman .  Motion carries with a vote of 6-0-1 with Chairperson Robertson abstaining.

 

4.        Authorize acceptance of a grant from the Criminal Justice Coordinating Council for a automated fingerprinting identification system (AFIS).  C. Alexander)                    

 


After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to accept the grant with the $32,840.00 cash match funded with seized funds.  Unanimously approved.

 

6.      ITEMS DEFERRED FROM FINANCE COMMITTEE

 

(A)    Consider approving a request by the Aviation Business Center, Inc., LLC, that $9,464.10 paid in penalties and interest on 1993-1998 Property Taxes be waived.  (Vote: 2-1-0)  Deferred from the Board=s 070199 meeting.

 

Per Chairperson Robertson this item is deferred until further notice.

 

(B)              Direct staff to contact the other counties involved in Project Impact and bring to the full Board of Commissioners a recommendation regarding the County=s participation.  Vote: 3-0-0

 

The Board heard from the following person(s)

 

Vernon Martin, Executive Director, Coastal Georgia RDC

Sheryl Bullard, Finance Director, Coastal Georgia RDC

 

Informational purposes only.  No Board action required nor taken at this time.

 

Issue relative to the payment of RDC dues.

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Woodman to rescind the Board=s action of August 3, 1999 meeting relative to 10% cut in RDC dues.  Motion carries with a vote of 6-1 with Commissioner Tullos opposed.

 

After further discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Woodman to restore the $4,500.00 (10%) back to the budget allocation for RDC dues.  Motion carries with a vote of 6-1 with Commissioner Tullos opposed.

 

7.                  ITEMS DEFERRED FROM PERSONNEL COMMITTEE

 

(A)           Consider a request from Acting County Administrator Rebecca Rowell to authorize the posting of the Public Safety Communication Director position as approved at the April 6, 1999 Joint City-County meeting.  (Vote: 3-0)

 


After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve with the stipulation that the initial funding be from SPLOST III and have the position added into the following fiscal year budget for funding to remove it out of SPLOST III.  Motion carries with a vote of 6-0-1 with Chairperson Robertson abstaining.

 

(B)          Consider a request from Acting County Administrator Rebecca Rowell to include VALIC in the county=s deferred compensation program.  (Vote: 2-1)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to allow both companies PEBSCO and VALIC to participate in the county=s deferred compensation program.

 

After further discussion Commissioner Dowdy amends his motion to add the conditions that meetings with employees be conducted off the clock.  Commissioner Jerome Clark amends his second.   Motion carries with a vote of 5-2 with Commissioner Tommy Clark and Commissioner Tullos opposed.

 

GENERAL BUSINESS

 

8.        Releasing/Setting of Financial Securities

 

Irrevocable Letter of Credit for Culligan Landing - Phase I (FP-98-08) in the amount of $80,700.00.  BLM, Inc., developer.(C. Taylor)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to release the above letter of credit.  Unanimously approved.

 

9.        Consider Lease Agreements with Gateway Community Service Board relative to premises rented and used at 1609 Newcastle Street (Winchester Building and at 2805 Fourth Street .Developmental Services Bldg.  (R. Rowell)

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the above referenced lease agreements, subject to County Attorney approval,. Unanimously approved.

 

10.              Consider a request from Donnie Cofer to place four ANo Littering@ signs on County property adjacent to the miniature golf course at Neptune Park.  (R. Rowell)

 

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Tommy Clark to approve the placement of the above referenced signs.  Motion carries with a vote of 6-1 with Chairperson Robertson opposed.

 

11.              Consider the following request from Nottinghill Subdivision Homeowner Association: (H. Woodman)

 


(A)              Participate in the County=s street lighting program.     

 

Motion to approve participation in the street lighting program was made by Commissioner Tullos, seconded by Commissioner Chapman.  Unanimously approved.

 

(B)              Consider improvements to subdivision entrance, drainage ditches.

 

It was the concensus of the Board that cost estimates be prepared and brought back to the Board for further review and consideration.

 

(C)              Consider improvements to subdivision intersections and installation of  3 way stop signs at all intersections.

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy that the homeowners association purchase 15 stop signs to create 3 way stops and pedestrian signs with the County installing the signs.  Unanimously approved. 

 

12.              Approve Final Plat for Altamaha Loop South - As part of the Golden Isles Gateway Development, this application is to plat a one-hundred (100') paved right-of-way, titled Altamaha Loop South built to County standards.  The owner requests the Commission to approve dedication of this right-of-way as a public road.  Additionally, there is a twenty-foot (20') utility easement for a sanitary sewer line, as well as an additional and adjacent ten-foot (10') utility easement for maintenance.  These easements are approximately 234 feet long.   The Branigar Organization, Inc., owner.  (C. Taylor)

 

Motion to approve the above referenced final plat was made by Commissioner Tullos, seconded by Commissioner Dowdy.  Unanimously approved.

 

13.    Approve Final Plat for Altamaha Loop North - As part of the Golden Isles Gateway Development, this application is to plat a one-hundred foot (100') paved right-of-way, titled Altamaha Loop North built to County standards.  The owner requests the Commission to approve dedication of this right-of-way as a public road.  The Branigar Organization, Inc., owner.  (C. Taylor)

 

Motion to approve the above referenced final plat was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark.  Unanimously approved.

 

14.              Consider issuance of a revocable Right-of-Way Permit to the Branigar Organization relative to sign placement in the median for the The Golden Isles Gateway Tract.  (E. Carter)

 

$                   Southern Landing Sign

$                   Altamaha Boulevard Sign

$                   Altamaha Loop North Sign


$                   Altamaha Loop South Sign

$                   Walden Shores

 

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to issue the above referenced revocable permit relative to the placement of the sign. 

 

After further discussion Commissioner Chapman amends his motion to include the stipulation that any variances must be approve by the Board of Commissioners.  Unanimously approved.

 

15.     Update/status report regarding signalization at Altama Connector and Old Cypress Mill Road (Home Depot area).  (H. Woodman)

 

Informational purposes only.  No Board action required nor taken at this time.

 

16.              Consider request for signalization at the Old Cypress Mill and Community Road intersection.  (H. Woodman)

 

After brief discussion a motion was made by Commissioner Woodman, seconded by Commissioner Jerome Clark authorizing staff to contact GA/DOT and request signalization of the above referenced intersection.  Motion carries with a vote of 6-0 with Commissioner Chapman out of the room.

 

17.              Consider an appeal from the decision made by the Board of Appeals at their July 8, 1999 meeting related to the denial of variance requests submitted by the TravelCenters of America.  (C. Olness)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Chairperson Robertson to uphold the decision of the Board of Appeals.  Motion fails for lack of receiving a majority vote.  Vote 2-5 with Commissioner Dowdy and Chairperson Robertson in favor and Commissioner Tullos, Commissioner Jerome Clark, Commissioner Tommy Clark Commissioner Woodman and Commissioner Chapman opposed.

 

The Board heard from the following person(s)

 

Joe Smith, Chairman of the Zoning Appeal Board

 

After further discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve the variance request relative to signage as submitted by TravelCenter.  Motion carries with a vote of 5-2 with Commissioner Dowdy and Chairperson Robertson opposed.


 

18.      Consider request for Cooperative Extension Service to host Georgia Green Day, Wednesday, August 18, 1999 in the parking lot of the Glynn County Office Park Building.  (R. Rowell)

 

After brief discussion motion to deny was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark.

 

After further discussion Commissioner Dowdy rescinds his previous motion with Commissioner Tommy Clark rescinding his second.

 

After further discussion a motion was made by Commissioner Dowdy to approve the request subject to the provision of liability insurance coverage to the County in the event of a spill.  Motion dies for lack of receiving a second.

 

After further discussion a motion was made by Commissioner Tommy Clark seconded by Commissioner Dowdy to deny the request.  Motion fails for lack of receiving a majority vote.  Vote 2-1-4 with Commissioner Tommy Clark and Commissioner Dowdy in favor, Commissioner Chapman opposed and Commissioner Jerome Clark, Commissioner Dowdy, Chairperson Robertson and Commissioner Tullos abstaining.

 

After further discussion a motion was made by Commissioner Jerome Clark, seconded by Commissioner Chapman to have the Extension Service draw up indemnity and insurance protection and find a more suitable site subject to the approval of the Acting Administrator.  Unanimously approved.

 

19.    Consider hiring certified waste water treatment plant operators on a temporary basis.  (R. Rowell)

 

Having passed the gavel to Vice Chairman Dowdy a motion was made by Chairperson Robertson, seconded by Commissioner Woodman to authorize the hiring on a temporary contractual basis two (2) waste water treatment operators (40 hours per week) and a supervisor (once per week) through United Water at a cost of $30.00 per hour.  Unanimously approved.

 

20.    Report regarding Scranton/Old Jesup Road signalization.  (J. Bruner)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to accept the following recommendations made by the County Engineer.  6-0-1 with Commissioner Tommy Clark out of the room.

 


a.         Pave a secondary entrance to access their (Taylor United Methodist Church) cemetery and overflow parking lot.  This new entrance would be approximately 200= from the existing entrance that is to be closed. 

 

b.         Construct and pave a drive way approximately 20= wide by 200= long from the new entrance to the existing paved primary parking lot (Taylor United Methodist Church)

 

21.    Report regarding evacuation procedures for St. Simons Island and mainland in the event of a catastrophic event (hurricane).  (E. Abel)

 

Informational purposes only.  No Board action required nor taken at this time.

 

22.    Consider compliance procedures for electronic access to public records.  (R. Rowell)

 

After brief discussion a motion was made by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark to approve the following procedure for eletronic access to public records.  Unanimously approved.

 

Glynn County departments receiving request for electronic access to records that are not electronically available are to contact Information Technology Director, Joe Pereles, as soon as the request is received.  Mr. Pereles will work with the department to see that the documents are provided in a timely manner.

 

23.    Report regarding non-emergency functions of the Police Department.  (C. Alexander)

 

Unlock Calls

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Woodman to begin reducing the effort of unlocking car doors (non-emergency).

 

After further discussion Commissioner Dowdy modifies his motion with Commissioner Woodman modifying her second to add that the purchasing department go out for bid to those qualified wrecker companies that already meet County=s qualifications and get a bid on and set a price on unlocking car doors and let the process work on a rotational basis.  Unanimously approved.

 

Alarms

 

It was the consensus of the Board that staff draft an ordinance amendment to address tightening up of the false alarm ordinance.


 

Escorts

 

It was the consensus of the Board that no modification to this service be made at this time.

 

24.    Consider process that would allow citizens to sign in to address the Commission during its meetings.  (D. Dowdy)

 

Discussion only.  No Board action required nor taken at this time.

 

COMMISSIONER URGENT AND EMERGENCY ITEMS

 

Commissioner Jerome Clark - None

 

Commissioner Chapman - None

 

Commissioner Dowdy - Item relative to personnel for Executive Session

 

Commissioner Tullos - None

 

Commissioner Woodman - None

 

Commissioner Tommy Clark - None

 

Chairman Robertson - None

 

CHIEF OF POLICE ITEMS - None

 

COUNTY ATTORNEY ITEMS

 

Item of pending/potential litigation for discussion in Executive Session.

 

ADMINISTRATOR ITEMS - None

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Woodman to adjourn to Executive Session to discuss items of personnel and pending/potential litigation.  Motion carries with a vote of 6-1 with Commissioner Chapman opposed..

 

Back in Regular Session

 


A motion was made by Commissioner Woodman, seconded by Commissioner Dowdy to approve the Executive Session Minutes of July 15, 1999.  Motion carries with a vote of 5-0-2 with Commissioner Tommy Clark and Commissioner Tullos abstaining.

 

Meeting adourned.

 

 

 

Board of Commissioners

 

Attest:

______________________________

Geraldine Robertson, Chairman

________________________________

Vanessa D. Mincey, Clerk