MINUTES

BUDGET HEARING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW GLYNN COUNTY COURTHOUSE

TUESDAY, AUGUST 3, 1999 AT 4:00 PM

 

 

 

PRESENT:                  Geraldine AGerry@ Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. ATommy@ Clark, Commissioner

Fred E. Tullos, Commissioner

Henri Woodman, Commissioner

 

ALSO PRESENT:       Rebecca Rowell, Acting County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

 

INVOCATION AND PLEDGE

 

1.         Presentation of the recommended FY 99-00 Operating Budget.  (R. Rowell)

 

The Board heard from the following Department Heads/Elected Officials.

 

$                   FIRE DEPARTMENT

 

The Board heard from Chief Carl Johnson, Glynn County Fire Department

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy relative to the proposed budget reduction of the Fire department recommend delaying the hiring of the new fire inspector position until January 1, 1999 and the reduced Y2K overtime figure.  All other delays and/or eliminations would not be taken.  Revised budget amount $5,530,000.00.  Motion carries with a vote of 6-1 with Commissioner Woodman opposed.

 

$                   STATE COURT JUDGE

 

The Board heard from Ms. Rebecca Rowell, Acting County Administrator

 

After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to approve the proposed budget for the State Court Judge in the amount of $202,200.00. Unanimously approved.

 

 


 

$                   SUPERIOR COURT JUDGES

 

The Board heard from Ms. Rebecca Rowell, Acting County Administrator

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to approve the proposed budget of the Superior Court Judges in the amount of $612,400.00.  Unanimously approved.

 

$                   MAGISTRATE COURT

 

The Board heard from Judge Ernest Gilbert, Magistrate Court Judge

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to approve the proposed budget for the Magistrate Court in the  amount of $185,000.00.  Unanimously approved. 

 

$                   CORONER

 

The Board heard from Mr. Andrew Lakin   representing Mr. Jimmy Durden, County Coroner.

 

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy  to approve the proposed budget of the County Coroner in the reduced amount of $$62,400.00 without the requested salary increase.  Unanimously approved.

 

$                   PROBATE COURT

 

The Board heard from Mr. Andrew Lakin   representing Judge Bernice Gilder, Probate Judge.

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Chapman to approve the proposed budget of the Probate Court in the amount of $241,500.00.  Unanimously approved.

 

$                   JUVENILE COURT

 

The Board heard from the Judge Don Manning.

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark  to approve the proposed budget of the Juvenile Court  in the amount of $429,500.00.  Unanimously approved.


 

$                   SHERIFF DEPARTMENT

 

The Board heard from Sheriff Wayne Bennett.

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Tullos to approve the proposed budget of the Sheriff=s Office in the amount of $5,544,100.00.  Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.

 

$                   TAX COMMISSIONER

 

The Board heard from Tax Commissioner Florence Dees

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark  to approve the proposed budget of the Tax Commissioners with the deletion of $21,000.00 for capital expenditure for a Lektriever filing machine and $16,000.00 for reduced court fees for GED filing.   Revised budget amount $767,100.00.  Unanimously approved.

 

$                   CLERK OF SUPERIOR COURT

 

The Board heard from Superior Court Clerk Larry Ellison

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the proposed budget of the Superior Court Clerk=s office in the amount of $805,700.00.  Unanimously approved.

 

$                   CLERK OF STATE COURT

 

The Board heard from Mr, Doug Alexander representing Bill Killian, Clerk of State Court,

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the proposed budget of the Clerk of State Court=s office in the amount of $404,700.00.  Unanimously approved.

 

$                   DISTRICT ATTORNEY

 

The Board heard from Stephen Kelly, District Attorney, Brunswick Judicial Circuit.

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the proposed budget of the District Attorney=s office in the amount of $417,400.00.  Unanimously approved.


 

$                   STATE COURT SOLICITOR

 

The Board heard from Mr. Richard Taylor, State Court Solicitor

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by

Commissioner Jerome Clark to approve the proposed budget of the Solicitor=s Office

in the amount of $176,300.00 with secretary position beginning January 1, 2000.

Motion carries with a vote of 6-1 with Commissioner Tullos opposed.     

 

$                   BOARD OF COMMISSIONERS

 

The Board heard from Ms. Rebecca Rowell, Acting County Administrator

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Tullos to approve the proposed budget of the Board of Commissioners in the amount of $109,800.00.  Motion carries with a vote of 5-1-1 with Chairperson Robertson opposed and Commissioner Dowdy abstaining.

 

$                   BOARD OF ELECTIONS

 

The Board heard from Mr. Cecil Little, Chairman of the Board of Elections.

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve the proposed budget of the Board of Elections office in the amount of $182,600.00.  Unanimously approved.

 

$                   COUNTY ATTORNEY

 

The Board heard from Mr. Gary Moore, County Attorney.

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve the proposed budget of the County Attorney=s office in the amount of $324,400.00.  Unanimously approved.

 

$                   COUNTY POLICE DEPARTMENT

 

The Board heard from Chief Alexander, Glynn County Police Department

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos  to approve the proposed budget of the Police Department with the General Fund budget reduction in the amount of $83,755.00.  Unanimously approved.


 

$                   COMMUNITY DEVELOPMENT

 

The Board heard from Mr.  Chuck Taylor, Community Development Director

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to approve the proposed budget of the Community Development  office in the amount of $1,658,100.00.  Unanimously approved.

 

$                   PUBLIC DEFENDER

 

The Board heard from Mr. Tim Barton, Glynn County Public Defender

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the proposed reduced budget of the Public Defender=s office in the amount of $473,200.00 with the new attorney position to start January 1, 2000.  Unanimously approved.

 

$                   TAX ASSESSORS

 

The Board heard from Mr. Joe Williams, Chief Appraiser, Glynn County Tax Assessors office.

 

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to approve the proposed revised budget of the Tax Assessors office in the amount of $767,400.00.  Unanimously approved.

 

$                   BOARD OF HEALTH

 

The Board heard from Dr. Brooks Taylor, Board of Health Director

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to approve the proposed budget of the Board of Health in the amount of $425,400.00.  Unanimously approved.

 

$                   DEPARTMENT OF FAMILY AND CHILDREN SERVICES (DFACS)

 

The Board heard from Ms. Rowell on behalf of DFACS

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to approve the proposed revised budget of the DFACS office in the amount of $89,010.00.  Motion carries with a vote of 6-0 with Commissioner Tommy Clark out of the room.


 

$                   GATEWAY - COMMUNITY SERVICES BOARD

 

The Board heard from Mr. Phil Jones Gateway-Community Service Board

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the proposed budget of the Gateway  - Community Service Board in the amount of $266,200.00.  Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

 

$                   GEORGIA FORESTRY

 

The Board heard from Mr. Frank Sorrells, Georgia Forestry

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the proposed budget of the Georgia Forestry office in the amount of $14,600.00.  Unanimously approved.

 

$                   GEORGIA EXTENSION SERVICE

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark  to approve the proposed budget of the County Extension Service office in the amount of $53,800.00.  Unanimously approved. 

 

$                   SOUTHEAST GEORGIA REGIONAL LIBRARY

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the proposed budget of the Southeast Georgia Regional Library in the amount of $257,800.00.  Unanimously approved.

 

$                   ST. SIMONS ISLAND LIBRARY

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark  to approve the proposed budget of the St. Simons Library in the amount of $30,200.00.  Unanimously approved.

 

$                   GLYNN COUNTY ADMINISTRATION

 

The Board heard from Rebecca Rowell, Acting Administrator and Jackie Magnant, GIS Coordinator.

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve the revised budget of the Administrative Department in the amount of $714,400.00.  Unanimously approved.


 

$                   ENVIRONMENTAL QUALITY

 

The Board heard from Mr. Keith Flanagan, Environmental Quality Director

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the proposed budget of the Environmental Quality Department in the amount of $4,339.700.00.  Unanimously approved.

 

$                   DEPARTMENT OF FINANCE

 

The Board heard from Phyllis McNicoll, Finance Director

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy to approve the proposed budget of the Finance Department in the amount of $879,300.00.  Motion carries with a vote of 6-1 with Commissioner Chapman opposed.

 

$                   INFORMATION TECHNOLOGY

 

The Board heard from Ms. Rowell, Acting Administrator.

 

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy, to approve the proposed budget of the Information Technology Department in the amount of $605,200.00 with $6,600.00 deleted for T1 line service to Demere Annex and delay hiring of new technician position until January 1, 2000.  Motion carries with a vote of 4-3 with Commissioner Tullos, Commissioner Dowdy Commissioner Tommy Clark and Commissioner Jerome Clark in favor and Commissioner Chapman, Chairman Robertson and Commissioner Woodman  opposed.            

$                   DEPARTMENT OF PERSONNEL

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the proposed budget of the Personnel Department in the amount of $316,000.00.  Motion carries with a vote of 6-1 with Commissioner Chapman opposed.

 

$                   DEPARTMENT OF PUBLIC WORKS

 

The Board heard from Ms. Rowell, Acting Administrator and Jim Bruner, County Engineer.

 

After brief discussion the following actions were taken by the Board:


 

Program Number       Board action taken.

 

#893                            A motion was made by Commissioner Tommy Clark, seconded by Commissioner Chapman to eliminate program. Amount $500.00.  Unanimously approved.

 

#231                            After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to defer action to the Board=s Thursday August 5th meeting.  Motion fails for lack of receiving a majority vote.  Vote 3-4 with Commissioner Dowdy, Chairman Robertson and Commissioner Jerome Clark  in favor and Commissioner Tullos, Commissioner Tommy Clark, Commissioner Woodman and Commissioner Chapman opposed.

 

After further discussion a motion was made by Commissioner Chapman, seconded by Commissioner Tullos to eliminate program and cut arborist position.  Amount $40,000.00.  Motion carries with a vote of 4-3 with Commissioner Chapman, Commissioner Tullos, Commissioner Tommy Clark Commissioner Woodman in favor and Chairman Robertson, Commissioner Dowdy, and Commissioner Jerome Clark opposed.

 

#802                            After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Woodman to eliminate this program.  Motion fails for lack of receiving a majority vote.  Vote 2-5 Commissioner Chapman and Commissioner Woodman in favor Chairman Robertson, Commissioner Dowdy, Commissioner Tommy Clark Commissioner Jerome Clark and Commissioner Tullos opposed.

 

After further discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to continue the program in the budget.  Amount added back $62,700.00.  Motion carries with a vote of 5-2 with Chairman Robertson, Commissioner Dowdy, Commissioner Jerome Clark, Commissioner Tommy Clark and Commissioner Tullos in favor and Commissioner Chapman and Commissioner Woodman opposed           

 


#651                            After brief discussion Commissioner Tullos, seconded by Commissioner Tommy Clark to continue the program in the budget.  Amount added back $64,800.00.  Motion carries with a vote of 6-1 with Commissioner Chapman opposed.

 

#191                            After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to continue this program at proposed budget level.  Amount added back $37,000.00.  Unanimously approved.

 

#812                            After brief discussion a motion was made by Commissioner Chapman to accept decrease.  Motion died for lack of receiving a second.

 

After further discussion Commissioner Dowdy, seconded by Commissioner Jerome Clark to continue program at proposed budget level and put it on a work session to discuss how the cost can be reduced without reducing personnel.  Amount added back $43,600.00.  Unanimously approved.

 

#355                            After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to continue water for landscape on Frederica Rd, Demere Rd, Sea Island Rd, etc., Sheriff=s program of litter pick-up and eliminate tractor maintenance.  Amount added back $8,500.00.  Unanimously approved.

 

#104                After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Woodman to eliminate program.  Motion fails for lack of receiving a majority vote.  Vote Commissioner Chapman, Commissioner Woodman and Chairman Robertson in favor and Commissioner Jerome Clark, Commissioner Tommy Clark Commissioner Dowdy and Commissioner Tullos opposed.

 

After further discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to eliminate consultant ($15,000.00) and continue data entry clerk position.  Amount added back $25,100.00. Motion carries with a vote of 6-1 with Commissioner Woodman opposed.

 

#735                            After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Woodman to downgrade parts inventory control clerk to senior mechanic.  Amount $1,100.00.  Unanimously approved.


 

#576                            After brief discussion a motion was made by Commissioner Dowdy to leave proposed items in the budget until they could be discussed in a work session.  Motion dies for lack of a second.

 

After further discussion a motion was made by Commissioner Tommy Clark seconded by Commissioner Dowdy to continue  backhoe maintenance, street sweeping 66.5 miles of county roads leaving the $50,000.00 in place until the Board meets in a work session to determine the issue of contracting out street sweeping, keep 2 vacant positions and transfer sweeper operator, and eliminate overtime for special projects.  Amount added $149,000.00.  Motion carries with a vote of 5-2 with Commissioner Chapman and Commissioner Woodman opposed.

 

#127                            After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to eliminate parttime lead equipment operator, reduce overtime for special projects and continue drainage pipe replacement projects at proposed budget levels.  Amount added $16,200.00.  Unanimously approved.

 

#435                            After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to reduce overtime for special projects for heavy equipment repair: Amount $2,000.00.

 

Various                       After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to reduce the $7,500.00 of overtime and charge Accommodation Excise Tax for staff support for overtime associated with Fireworks.  Amount added back $7,500.00 (approximately $5,000.00 for fire works, 2,500.00 for auction) (with charge back condition). Unanimously approved.

 

PUBLIC WORKS  PROPOSED FY 99-00 CAPITAL EQUIPMENT BUDGET CUT

 

The following action was taken by the Board:

 

Item                             Action taken

 


Backhoe                     It was the consensus of the Board not to replace an existing backhoe on buyback however, add $50,000.00 to budget of program 576 to refurbish existing backhoe as reflected in the previous action relative to that program.

 

Van                             After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to eliminate replacement of an existing fleet van.  Amount $20,000.00   Unanimously approved.

 

Tractor w/mower        After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to buy only the batwing mower at $7,000.00 and add $3,000.00 to maintenance budget for program 355 to refurbish an existing tractor.  Amount added $10,000.00

 

Traffic Signal  After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to continue replacement of one traffic signal.  Amount added $16,000.00.  Unanimously approved.

 

$                   RECREATION

 

The board heard from Mr. Wesley Davis, Recreation Director

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve the proposed budget of the Recreation Department in the amount of $2,877,800.00.  Unanimously approved.

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve the budget reviewed on July 20, 1999 which included:

 

$                   a water and sewer rate increase based on consumption.

 

$                   an increase in the Solid Waste Annual Fee of $22.28 per year to a total of $76.48 per year.

 

$                   a decrease in the Solid Waste Collection Fund millage rate of approximately .11 mill.

 

$                   and increase in the Fire Fund millage of approximately .5 mill.

 

$                   reduce the General fund based on the budget modifications as acted upon during the Board=s August 3, 1999 meeting to comply with the Board=s July 20, 1999 directive to implement the Taxpayers Bill of Rights.


 

2.         Consider schedule relative to approving the budget and setting of the millage rate.  (R. Rowell)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to set the meeting date for adoption of the FY 99-00 budget and setting of the millage at a date and time to be announced.  Unanimously approved.

 

3.         Consider the establishment of an effective date for the implementation of Water & Sewer rate increases.  ( R. Rowell)

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to establish the date of October 1, 1999 as the effective date for the implementation of the water & sewer rate increases.  Unanimously approved.

 

Meeting adjourned.

 

Board of Commissioners

Glynn County, Georgia

 

 

Attest:                                                             ____________________________________

Geraldine Robertson, Chairperson

 

_________________________________

Vanessa D. Mincey, County Clerk