MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, JUNE 17, 1999 AT 6:00 PM

 

 

 

PRESENT:                   Geraldine AGerry@ Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. ATommy@ Clark, Commissioner

Fred E. Tullos, Commissioner     

Henri Woodman, Commissioner

 

ALSO PRESENT:         Rebecca Rowell, Acting County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

 

INVOCATION AND PLEDGE

 

POINT OF PRIVILEGE

 

Mr. Abel presents a brief ceremony in honor of Flag Day, June 14, 1999.

 

1.     APPROVAL OF MINUTES

 

(A)    Approve Minutes of the Regular Meeting held Thursday, June 3, 1999.

 

Motion to approve, subject to any necessary corrections, by Commissioner Jerome Clark, seconded by Commissioner Dowdy.  Unanimously approved.

 

(B)   Approve Minutes of the Special Meeting held Tuesday, June 8, 1999.

 

Motion to approve, subject to any necessary corrections, by Commissioner Dowdy, seconded by Commissioner Tommy Clark.  Unanimously approved.

 

2.                  PROCLAMATION

 

A proclamation honoring D. K. ABuck@ Price.  (T. Clark)

 

Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Dowdy.  Unanimously approved.


 

3.      EMPLOYEE OF THE MONTH

 

Presentation of Plaque and $50 check to Lucy Vinson, Account Clerk III, Fire Department.

 

No action required nor taken by the Board at this time.

 

4.      SPECIAL RECOGNITION

 

Glynn County Blood Drive Recognition - Glynn County Fire Department.  (R. Rowell)

 

No action required nor taken by the Board at this time.

 

POINT OF PRIVILEGE

 

Receive report relative to negotiations with HSMM.* 

 

The Board heard from Mr. Don Loper, architect with HSMM.

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to proceed with the negoiated changes as presented relative public safety complex change order request.  Motion carries with a vote of 6-1 with Commissioner Chapman opposed.

 

5.      PUBLIC HEARINGS

 

Abandonment

 

Consider application for abandonment of portions of the alley between 13th and 14th Street, Block 25, East Beach Subdivision, St. Simons Island, Georgia.  Geraldine R. Hay, applicant.  (J. Bruner)

 

The Board heard from the following person(s)

 

In Favor

 

     Mr. David Butler

 

After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Dowdy to approve subject to the retention by Glynn County of a utility easement.  Motion carries with a vote of 6-0-1 with Chairperson Robertson abstaining. Approved as resolution #R-26-99 with the original filed per #R-06-98.


 

6.      APPOINTMENTS

 

(A)    Georgia Forestry Board - 1 Position - 5 year term.  (Must submit two (2) names for consideration)

 

1.        Glenroy Dowdy - (Currently Serving)

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to submit the name of Glenroy Dowdy for reappointment to this position.  Unanimously approved.

 

(B)     Glynn County Planning Commission - 2 District Position (3 year term)

 

1.                Commissioner Henri Woodman - District #3 appointment

 

A motion was made by Commissioner Woodman, seconded by Commissioner Tullos to reappoint Lamar Cole to the Planning Commission for another term.  Unanimously approved.          

 

2.                  Commissioner Jeff Chapman - District #4 appointment             

 

A motion was made by Commissioner Chapman, seconded by Commissioner Tullos to appoint Patrick APat@ Browning to serve as member of Planning Commission.  Unanimously approved.

 

(C)    Glynn County Board of Family and Children Services - 1 Position - 5 years term.

 

1.      Regina Johnson(currently serving)

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to reappoint Regina Johnson to another term as a member the DFACS Board.  Motion carries with a vote of 6-0-1 with Chairperson Robertson abstaining.

 

(D)     Glynn County Board of Family and Children Services - Law Enforcement representative.

 

1.      Kathy Varnadoe (currently serving)

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to reappoint Kathy Varnadoe as the DFACS Board Law Enforcement representative.  Unanimously approved.


 

7.      CONSENT AGENDA

 

(A)    General

 

1.        Authorize the issuance of a revocable permit to Sonia Hipkins, 123 Shadowood Bend, St. Simons Island, GA to erect a fence on County easement.  (F. Tullos)

 

At the request of the applicant request this item be deferred to the Board=s July 15, 1999 meeting.                       

 

(B)    Grant Application Status    

 

1.                Authorize acceptance of an $85,700.00 grant from the Georgia Department of Natural Resources to finance the Scrap Tire Enforcement/Education Program.  (D. Newbern)

 

Unanimously approved as resolution #R-24-99 with the original filed per #R-06-98.

 

2.                Authorize acceptance of three (3) grants from the State of Georgia Local Assistance Fund.  (D. Newbern)

 

C        $25,000.00 for operation of the Speech, Hearing and Rehabilitation of Coastal Georgia, Inc.

 

C        $20,000.00 for renovation and computer equipment at the St. Simons Public Library.

 

C        $20,000.00 for improvements and repairs to Epworth and Thalmann Parks.

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the consent agenda with the exception of item 7-A (1) which was deferred to the Board=s July 15, 1999 meeting.  Unanimously approved.

 

GENERAL BUSINESS

 

8.      RELEASING/SETTING OF FINANCIAL SECURITIES

 

A.                 Letter of Credit - #43 Barnes Plantation, LP in the amount of $34,500.00. 

Letter of Credit - #44 Barnes Plantation, LP in the amount of $14,800.00. (C. Taylor)


 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to release Letter of Credit #43 in the amount of $34,500.00 and extend Letter of Credit #44 in the amount of $14,800.00 for a period of six (6) months however if the developer fails to provide a new financial instrument showing the new extension date, the County will then proceed with the calling of the letter of credit #44 in the amount of $14,800.00.  Unanimously approved.

 

B.                 Letter of Credit - #2175 Southpoint Subdivision, L.L.C. in the amount of $24,000.00.  Frank DeLoach, Developer.  (C. Taylor)

 

After brief discussion a motion was made by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark to release the above referenced Letter of Credit in the amount of $24,000.00.  Unanimously approved.

 

9.        Consider request from Mr. Carter Burgess to move a house from 664 Scranton Road to 615 Southernland Road.  (E. Carter)

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy to approve with the stipulation that the applicant must retain the services of two (2) off duty police officers to assist with the move relative to traffic and clearance control.  Motion carries with a vote of 6-0-1 with Commissioner Tullos abstaining.

 

10.    Authorize the issuance of a revocable Right-of-Way Permit to Dr. & Mrs. Melvin Deese - 2020 Dixon Lane, East Beach, St. Simons Island to construct a beach crossover which will cross county right-of-way (Dixon Drive).  (E. Carter) This item deferred from the Board=s May 20, 1999 meeting.

 

At the request of the applicant this item was removed until further notice and requires no Board action at this time.

 

11.    Consider request from the Ballard Athletic Association regarding the paving of the parking lot.  (W. Davis)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissoner Chapman to authorize paving of the parking area located at the Ballard Recreation Complex with funding coming from SPLOST III program dollars previously allocated and the removal of a total of thirteen (13) trees necessary to facilitate the paving.  Unanimously approved.  

 

12.     Consider awarding the bid to purchase $5,000,000.00 in Glynn County Tax Anticipation Notes (TAN=s), Series 1999, adopt a resolution on the (TAN=s), authorize the chairman to

 


 

sign the (TAN=s) documents and consider other matters concerning the sale of the (TAN=s) Series 1999 (TAN=s).  (P. McNicoll)

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to award the bid to purchase $5,000,000.00 in TAN=s Series 1999 to the low bidder, Regions Investment Co., Birmingham AL at 3.61% interest rate and authorize chairman to execute the necessary documents relative to the sale of the TAN=s.  Unanimously approved as resolution #R-27-99 with the original filed per #R-06-98.

 

13.     Status report regarding the installation of traffic lights at the following intersections.  (J. Bruner) 

 

C           Cate Road/Crispen Blvd/Old Jesup Highway

C           Old Jesup Highway/Scranton Road

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark authorizing a commission delegation to travel to Atlanta, Georgia to meet with the Governor and Mr. Wayne Schakleford, Georgia Department of Transportation Commissioner, to discuss traffic and signalization problems at the I-95, Exit 6 area.  Unanimously approved.

 

14.     Concerns regarding E-911 calls by way of Cellular phones.  This item is to be addressed at the Board=s June 17, 1999 meeting.        

 

At the request of the County Attorney, this item is deferred to the Board=s July 1, 1999 meeting.  No Board action was taken at this time.

 

COMMISSIONER URGENT AND EMERGENCY ITEMS

 

Commissioner Tullos - None

 

Commissioner Woodman - None

 

Commissioner Tommy Clark

 

Piping of a drainage ditch located at Deer Circle, Countryside Estates Subdivision.

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy to pipe the above referenced drainage ditch using County work forces, with cost comparison of the project provided upon completion.  Unanimously approved.

 

Commissioner Jerome Clark - None

 


 

Commissoner Chapman - None

 

Commissioner Dowdy

 

Request from Hathaway Development Company relative to the financing of capital tapping fees for Walden Shores Apartments.

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to allow the financing of the tapping fees for the above referenced project.

 

After further discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Tullos to defer this item to the Board=s July 1, 1999 meeting.  Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.

 

Chairman Robertson

 

Two items relative to Personnel for discussion in Executive Session.

 

CHIEF OF POLICE ITEMS

 

Report relative to June 5th incident at the American Legion Hall on St. Simons Island.

 

Information purposes only.  No Board action required nor taken at this time.

 

COUNTY ATTORNEY ITEMS

 

Items of pending/potential litigation for discussion in Executive Session.

 

ADMINISTRATOR ITEMS

 

1.                  Consider request from Yellow Freight Corporation relative to an accident claim dated 2/25/99.

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Tommy Clark authorizing execution of the release.  Unanimously approved.

 

2.                  Consider process for reviewing applications relative to County Administrator position.

 

After brief discussion a motion was made by Commissioner Woodman, seconded by Commissioner Dowdy to contract with a international executive search firm relative to the County Administrator position.

 


 

After further discussion it was the concensus of the Board that the resumes would be provided to the Commissions on a weekly basis with notations as to which applicants met the posted qualifications and which did not.

 

After further discussion Commissioner Woodman rescinded her motion with Commissioner Dowdy rescinding his second.

 

3.                Receive report relative to negotiations with HSMM. 

 

This item was address at the beginning of the meeting as a point of privilege.  No additional action was taken.

 

4.                Authorize continuing resolution for the current FY 98-99 budget.

 

After brief discussion motion to approve Commissioner Dowdy, seconded by Commissioner Tommy Clark.  Unanimously approved as resolution #R-23-99 with the original filed per #R-06-98.

 

5.                Authorize Chairman to execute resolution and agreement documents relative to acceptance of a $8,000.00 grant for Massengale Park.

 

Motion to approve Commissioner Jerome Clark, seconded by Commissioner Tullos. 

Unanimously approved as resolution #R-25-99 with the original filed per #R-06-98.

 

6.                Consider request from Century Communications relative to a waiver for proposed channel changes.

 

After brief presentation by Dale Broussard, a motion was made by  Commissioner Tommy Clark, seconded by Commissioner Tullos to approve the request waiver.  Unanimously approved.

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to adjourn to Executive Session to discuss items of Personnel and Pending/Potential Litigation.  Motion carries with a vote of 6-1 with Commissoner Chapman opposed.

 

Back in Regular Session

 

1.                  A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the May 20, 1999 Executive Session minutes, subject to any necessary corrections.  Motion carries with a vote of 6-0 with Commissioner Tommy Clark absent.

 


 

2.        A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to accept the County Attorney=s recommendation relative to pending/potential litigation.  Motion carries with a vote of 6-0 with Commissioner Tommy Clark absent.

 

3.                  A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to give the County Attorney a two percent (2%) raise for the upcoming fiscal year.  Motion carries with a vote of 6-0 with Commissioner Tommy Clark absent.

 

4.                  A motion was made by Commissioner Jerome Clark, seconded by Commissioner Dowdy to give the Police Chief a two percent (2%) raise for the upcoming fiscal year, and review his merit performance again next year.  Motion carries with a vote of 6-0 with Commissioner Tommy Clark absent.

 

Meeting adjourned.

 

 

Board of Commissioners

 

 

______________________________

Geraldine Robertson, Chairman

 

Attest:

 

_______________________________

Vanessa D. Mincey, Clerk