MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW GLYNN COUNTY COURTHOUSE

THURSDAY, APRIL 1, 1999 AT 6:00 PM

 

 

 

 

 

PRESENT:                             Geraldine AGerry@ Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. ATommy@ Clark, Commissioner

Fred E. Tullos, Commissioner     

Henri Woodman, Commissioner

 

ALSO PRESENT:         Lee Gilmour, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

                                  

INVOCATION AND PLEDGE

 

1.      APPROVAL OF MINUTES

 

Approve Minutes of Meeting held Thursday, March 18, 1999.

 

Motion to approve, subject to any necessary corrections by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark.  Unanimously approved.

 

2.                  PROCLAMATION

 

Proclamation in recognition of the ABlue and Gold Extravaganza@ sponsored by the Eta Upsilon Chapter of Sigma Gamma Rho Sorority Inc.  (J. Chapman)

 

Motion to approve by Commissioner Chapman, seconded by Commissioner Dowdy.  Unanimously approved.

 

3.      DELEGATIONS

 

(A)      Mr. Bill Jones, III to discuss Quit-Claim deed relative to land at Massengale Park. 

(G. Robertson)  This item deferred from the Board=s March 18, 1999 meeting

 


 

Presentation by Mr, Denny McQuary, Sea Island Company, of a quitclaim deed conveying a twenty-five (25) foot strip of property adjacent to Massengale Park to Glynn County. 

 

Motion to approve acceptance of the quitclaim deed by Commissioner Tullos, seconded by Commissioner Dowdy.  Unanimously approved.

 

(B)     Sheriff Wayne Bennett to discuss legal matters.

 

Motion by Commissioner Tullos,, seconded by Commissioner Dowdy to adjourn to Executive Session to discuss issue relative to pending/potential litigation.  Unanimously approved.

 

Back in Regular Session

 

Motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy to accept the recommendation of the Sheriff.  Unanimously approved.

 

(C)    Approve request from the Brunswick and Glynn County Development Authority relative to a revolving loan to Victory Tools, Inc., in the amount of $25,000.00 for a term of five (5) years at a five percent (5%) interest rate.  (L. Gilmour)

 

Motion to approve by Commissioner Woodman, seconded by Commissioner Jerome Clark.  Unanimously approved.

 

4.      PUBLIC HEARING

 

A.                Zoning

 

(1)     GC-3-99

 

Request to Rezone from Resort Residential & R-6 One-Family Residential to General Commercial 18,173 square feet known as Lots 25 and 26 Kaufman Tract, portion of Lot 285 St. Simons Beach Subdivision and additional land; subject property located on the northeast corner of Ocean Boulevard and 12th Street, and further described as lying immediately west of 11th Street (unopen right-of-way, Oleander Drive) and north of St. Simons United Methodist Church; former site of NationsBank (previously known as First Federal), 621

Ocean Boulevard; property located within the St. Simons Village Preservation District.  NationsBank N.A. property owners.  (C. Taylor) This item deferred from the Board=s March 4, 1999 meeting.


 

The Board heard from the following person(s):

 

Mr. Carol Palamatary

 

After brief discussion motion to approve by Commissioner Chapman, seconded by Commissioner Tommy Clark the above referenced zoning application with planning commission recommendations 1 &2 included as part of the rezoning approval.

 

After further discussion Commissioner Chapman amends his motion to include staff recommendation #4 with Commissioner Tommy Clark amending his second.  Unanimously approved as resolution number #R-08-99 with the originals filed per #R-06-98, subject to the following conditions:

 

(A)     Setback requirements for any new development be established as follows:

 

C          Front  -   twenty (20) feet

C          Side    -   ten (10) feet

C          Rear   -   ten (10) feet

 

(B)    Limit commercial uses, to allow only the following:

 

C          Photograph Studio     

C          Bank, savings and loan, personal loan agency, financial institution or branch

C          Insurance Agency

C          Office for governmental, business, professional or general office purposes

C          Real Estate Agency

C          Travel Agency

C          Advertising Agency

C          Church or church related uses

 

(C)    Any changes to the building and/or property, including trees, must be approved by the Planning Commission and the County Commission.

 

(2)     GC-9-99

 


Request to Rezone from Forest Agricultural to Highway Commercial, 1.49 acres, located on the southeast corner of Spur 25/Golden Isles Parkway and Cannal Road; subject property having an average depth of approximately 300 feet.  Property owned by Jonnie P. Ricks, Robert E. Tatum, Phillip Sheffield and Gary Sheffield.  (C. Taylor)

 

The Board heard from the following person(s)

 

Mr. Lee Carmichael

Mr. Jim Benefield

 

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to approve the above referenced zoning application subject to the following conditions.  Motion carries with a vote of 5-1-1 with Commissioner Chapman, Commissioner Dowdy, Commissioner Tommy Clark, Commissioner Jerome Clark and Commissioner Woodman in favor, Chairman Robertson opposed and Commissioner Tullos abstaining.  Approved as resolution number #R-09-99 with the originals filed per #R-06-98.

 

(A)      Shared access required for Parcels 37,35,36 and 40, as shown on the Glynn County Tax map 76-4.

 

(B)     Compliance with Section 613. to provide a six (6) foot opaque fence, wooden privacy fence/wall with landscaping along the subject property boundaries and the adjacent properties.

 

(3)     SR-1-99

 

Consider Amending the Glynn County Subdivision Regulations - Article VIII, Section 801 Minor Subdivisions, Section 801.1 Procedural Requirements, Section 802. Resubdivision of Land and Section 602.6 Private Access Easements.  (C. Taylor)

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Chapman to table this item.  Unanimously approved.

 

B.                 Abandonment

 

(1)      Consider application for abandonment of a portion of an alley between 14th and 15th Street, Block 27, East Beach St. Simons Island, Georgia.  Sue Long, Mattie B. Hendrix and Laura Belle J. Bell applicants.  (J. Bruner)

 

The Board heard from the following person(s)

 

Ms. Mittie Hendrix

Ms. Laura Bell


 

After brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Tommy Clark to approve subject to Glynn County retaining an easement for water/sewer line maintenance purposes.  Unanimously approved as resolution number #R-10-99 with the originals filed per #R-06-98.

 

(2)      Consider application for abandonment of a portion of West Howard Drive in Glyndale Subdivision.  Ms. Frances L. Turner, applicant.  (J. Bruner)

 

The Board heard from the following person(s)

 

Clinton O. Pearson

 

After brief discussion a motion was made by Commissioner Jerome Clark, seconded by Commissioner Dowdy to approve subject to the retention of a 25 foot drainage easement and the fire hydrant on the northside of Howard Dr.  Unanimously approved as resolution number #R-11-99 with the originals filed per #R-06-98.

 

C.        Alcoholic Beverage Licenses

 

Consider issuance of 1999 Alcoholic Beverage License to Brogen=s Boathouse, 125 Marina Drive, St. Simons Island, GA.  LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES.  SUNDAY SALES PERMITTED.  (Occupational Tax)

 

Motion to approve by Commissioner Tullos, seconded by Commissioner Dowdy.  Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

 

5.      CONSENT AGENDA

 

(A)    Finance Committee

 

1.         Recommend denial of a request from Mr. W. Pitts Carr that $1,157.18 paid in penalties and interest on 1997 property Taxes be refunded.  (Vote: 3-0-0) 

2.        Recommend awarding the bids to purchase the following items/services from vendors whose bid was budgeted, within budget, complied with all the bid specifications, and was low bid amount.  (Vote 3-0-0)


 

                        C           Independence Day Fireworks to Fireworks by Santore, Inc., Bunnell, FL, in the amount of $10,000.

 

C           Tree Services to Locke Farms Landscaping, St. Simons

Island, GA in the amounts as follows:

 

a)                  Tree Removal / Trimming          $90.00/hr

b)         Palm Tree Trimming                    15.00/ea

c)      Stump Grinding                 1.00/in.

d)         Crane and Operator                    75.00 B 150.00/hr

                      

C           Type 1 Ambulance to Wheeled Coach, Winter Park, FL, in the amount of $71,429.

C           Light Vehicle Towing to J & M Towing, Brunswick, GA, in the amounts as follows:

                              a)         Brunswick                    $20.00

                              b)         St. Simons Island            20.00

                              c)         Dollie                             10.00

d)         Winching                        15.00

 

3.                  Recommend exercising the 2nd option year for Pest Control Services with Sunbelt Termite & Pest Control, Inc. at an estimated cost of $18,420. (Vote: 3-0-0)

 

4.        Recommend exercising the 3nd option year for Audit Services with Karp, Ronning, Arkin & Tindol, P.C., Savannah, GA., in an amount not to exceed $56,400.  (Vote: 3-0-0)

 

5.        Receive information on the Appeals to the 1998 digest as recommended by the Board of Assessors and/or Chief Appraiser. (Vote: 3-0-0)

 

6.        Recommend approving the corrections to the 1998 digest as recommended by the Board of Assessors and/or Chief Appraiser at their February 17 and March 3, 1999 meetings with two parcels included from their November 18, 1998 meeting.  (Vote: 3-0-0)

 

7.        Recommend awarding the bid to purchase Mid-size Police Sedans to the lowest responsive bidder, Kings Colonial Ford, Brunswick, GA, in the amount of $126,890.10.  (Vote: 3-0-0)

 


8.        Recommend rejecting all bids for the St. Simons Island Pier Re-roofing Project, revise the specifications and re-bid.  (Vote: 3-0-0)

 

9.        Recommend awarding the bid to purchase CL2 Chemicals for Environmental Quality  Water & Sewer Division to the low bidder, P.B. & S. Chemical Company, Jacksonville, FL., in the amount of $16,860.00.  (Vote: 3-0-0)

 

10.               Recommend authorizing the purchase of AFreddie the Fire Truck@ in the amount of $7,450 with funding of $4,775 from donations and authorizing the balance to be funded from the Fire Protection Fund Fund Balance.  (Vote: 3-0-0)

 

11.     Recommend giving Mr. Larry Little, Fleet Supervisor, authorization to transfer surplus vehicles to other departments.  (Vote: 3-0-0)

 

12.     Recommend approving local match for administrative portion of Project Impact based on County population.  (Vote: 3-0-0)

 

13.     Recommend approval of an expenditure of $450.00, subject to a settlement agreement, to replace a lost item in the Police Department.  (Vote: 3-0-0)

 

Motion to approve the Consent Agenda by Commissioner Chapman, seconded by Commissioner Tullos with the exception of item 5-A (2) which was pulled for discussion.  Unanimously approved.

 

ITEM PULLED FROM FINANCE CONSENT AGENDA FOR DISCUSSION

 

5.      CONSENT AGENDA

 

(A)    Finance Committee

 

2.        Recommend awarding the bids to purchase the following items/services from vendors whose bid was budgeted, within budget, complied with all the bid specifications, and was low bid amount.  (Vote 3-0-0)

 

            C           Independence Day Fireworks to Fireworks by Santore, Inc., Bunnell, FL, in the amount of $10,000.

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to award the bid for Independence Day fireworks display to low bidder,  Fireworks by Santore, Inc., Bunnell FL in the amount of $10,000.00.  Unanimously approved  

 

C           Tree Services to Locke Farms Landscaping, St. Simons Island, GA in the amounts as follows:


 

a)                  Tree Removal / Trimming          $90.00/hr

b)         Palm Tree Trimming                    15.00/ea

c)                                                                  stump Grinding                 1.00/in.

d)         Crane and Operator                    75.00 B 150.00/hr

                      

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to award the bid for tree services to low bidder, Locke Farms Landscaping, St. Simons Island, GA as outlined above.  Unanimously approved  

 

C           Type 1 Ambulance to Wheeled Coach, Winter Park, FL, in the amount of $71,429.

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to award the bid for the Type 1 ambulance to the low bidder, Wheeled Coach, Winter Park, FL in the amount of $71,429.00, and reject the only bid for the surplus ambulance and declare the ambulance for surplus sale and solicit sealed bids starting at $4,000.00.  Unanimously approved.

 

C           Light Vehicle Towing to J & M Towing, Brunswick, GA, in the amounts as follows:

                                    a)         Brunswick                    $20.00

                                    b)         St. Simons Island            20.00

                                    c)         Dollie                             10.00

d)         Winching                        15.00

 

After brief discussion a motion was made by Commissioner Dowdy to reject all bids and authorize going out to rebid for towing services with a separate bid with a felony exclusion clause for police and evidence tows.  Motion dies for lack of a second.

 

After further discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to award the bid for light vehicle towing to the low bidder, J & A motion was made by Towing, Brunswick, GA in the amounts as previously outlined.  Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.

 

(B)    Personnel Committee

 


1.                  Approve a request from Airport Managing Director Steve Brian to change the titles of three positions and to reclassify the position of Crew Supervisor to Supervisor I with a salary increase to be funded from reserves.  (Vote: 3-0)

 

2.                Approve a request from Police Chief Carl Alexander to change the salary range for Police Precinct Commander ($37,128.28 - $48,511.23) to that of Police Captain ($37,289.07 - $53,033.75) with no budgetary impact.  (Vote 3-0)

 

3.                Approve a request from Environmental Quality Director Keith Flanagan to change the FLSA status from exempt (salaried) to non-exempt (hourly) for Water Distribution Supervisor Ronnie Smith.  (Vote 3-0)

 

4.                  Approve a request from Personnel Director Rebecca Rowell to accept the low bidder, Provident Companies represented by HRH Insurance, for life insurance, accidental death and dismemberment, and long-term disability coverage.  (Vote: 3-0)

 

5.                  Approve recommendations from Personnel Director Rebecca Rowell on proposed changes to the Summary Plan Document (SPD) which outlines health care coverage   (Vote:  3-0)

 

6.                  Approve a request from Personnel Director Rebecca Rowell to go out to bid for the prescription drug card services and prescription drugs for the detention center.  (Vote: 3-0)

 

A motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve Consent Agenda, Personnel Committee with the exception of item 5-B (4) which was pulled for discussion.  Unanimously approved

 

ITEM PULLED FROM CONSENT AGENDA PERSONNEL COMMITTEE FOR DISCUSSION

 

 

5.      CONSENT AGENDA

 

(B)    Personnel Committee

 

4.                Approve a request from Personnel Director Rebecca Rowell to accept the low bidder, Provident Companies represented by HRH Insurance, for life insurance, accidental death and dismemberment, and long-term disability coverage.  (Vote: 3-0)


 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy to accept the low bidder, Provident Companies, represented by HRH Insurance, for life, accidental death & dismemberment insurance and long-term disability coverage.  Since employees must be actively at work or on approved leave to be covered, insurance coverage for the three (3) employees not actively at work at the time of conversion will discontinue since these employees have been out for more than 12 months.  Unanimously approved.

 

(C)    General

 

1.                  Approve continuation of annual video services contract with Lone Star Film & Video.  (L. Gilmour)

 

2.                  Concurrence with position downgrade from Secretary II to Secretary I in the office of the Public Defender.  (L. Gilmour) 

 

3.                  Approval of change order in the amount of $2,000.00 relative to the well maintenance project at the Mallory well.  (L. Gilmour)

 

4.                Approve request from the National Oceanic and Atmospheric Administration (NOAA) to modify an existing tidal monitoring device located on the St. Simons Island Fishing Pier.  (J. Bruner)

 

5.                Approval of Proclamation Policy.  (L. Gilmour)

 

A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve Consent Agenda, General with the exception of item 5-C (3) which was pulled for discussion.  Unanimously approved.                         

 

ITEM PULLED FROM CONSENT AGENDA, GENERAL FOR DISCUSSION

 

5.      CONSENT AGENDA

 

(C)    General

 

3.                Approval of change order in the amount of $2,000.00 relative to the well maintenance project at the Mallory well.  (L. Gilmour)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve change order in the amount of $2,000.00. Unanimously approved


 

(D)    Grant Application Status

 

Authorize submitting the annual Section 5303 application to Georgia DOT for funding assistance to operate the County=s Metropolitan Planning Organization (MPO) and Brunswick Area Transportation System (BATS) program.  Federal share is 80%, Georgia DOT share is 10 %, and Glynn County share is 10% or $3,125.00.  (C. Olness)

 

After brief discussion motion to approve Commissioner Tullos, seconded by Commissioner Tommy Clark.  Unanimously approved as resolution number #R-13-99 with the originals filed per #R-06-98.

 

6.        ITEMS DEFERRED FROM FINANCE COMMITTEE

 

(A)      Defer to the full Board of Commissioners consideration of approving the amounts to be allocated for the 1999 Budget Bonus Program.  (Vote: 3-0-0)

 

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Woodman to deny funding of the bonus management program in the amount of $3,469.00 and terminate the current budget bonus program allocations sending the matter back to the Finance Committee to look at the development of a more simplified type of management incentive plan.  Motion carries with a vote of 5-2 with Commissioner Chapman, Commissioner Woodman, Chairman Robertson, Commissioner Dowdy, and Commissioner Tommy Clark in favor and Commissioner Tullos and Commissioner Jerome Clark opposed.

.  

(B)     Recommend authorizing Workers Compensation direct costs be charged to the respective department beginning July 1, 1999.  (Vote: 3-0-0)

 

Motion to approve Commissioner Dowdy, seconded by Commissioner Tommy Clark.  Unanimously approved

 

7.      ITEMS DEFERRED FROM PERSONNEL COMMITTEE 

 

(A)    Consider changes to the annual education incentive bonus program to include a one-time bonus for any employee earning a college degree and cancellation of annual payments to qualifying public safety personnel.  (Vote; 2-1)

 


After brief discussion a motion was made by Commissioner Woodman, seconded by Commissioner Chapman to discontinue the current practice of awarding the educational incentive bonus annually to employees in the police department and Sheriff=s office and to offer a one-time bonus to any county employee earning a college degree.  Motion carries with a vote of 4-3 with Commissioner Woodman, Commissioner Chapman, Chairman Robertson and Commissioner Jerome Clark in favor and Commissioner Tommy Clark, Commissioner Dowdy and Commissioner Tullos opposed . The bonuses would remain at the current levels:

 

C          Associate Degree     - $450.00

C          Bachelors Degree    - $900.00

C          Masters Degree        - $1,200.00

 

After further discussion a motion was made by Commissioner Woodman, seconded by Commissioner Tommy Clark to send back to the Personnel Committee for their review and recommendation the issue relative to the impact  the above motion would have on 18 police department and sheriff office employees currently receiving annual bonuses and the possible provision of a thirty-six (36) month retention clause.  Motion carries with a vote of 5-2 with Commissioner Woodman, Commissioner Tommy Clark, Chairman Robertson, Commissioner Chapman, Commissioner Jerome Clark in favor and Commissioner Dowdy and Commissioner Tullos opposed.

 

(B)    Consider inclusion of retirees and their dependents in the health care plan subject to the retiree paying the county=s health insurance rate and dependant coverage costs, and the employee being less than 65 years of age.  (Vote 3-0)

 

After brief discussion motion to approve Commissioner Tommy Clark, seconded by Commissioner Dowdy.  Unanimously approved.

 

(C)    Consider conduction post-offer-of-employment criminal background and motor vehicle record checks on all newly hired employees.  (Vote: 3-0)

 

After brief discussion Motion to approve Commissioner Dowdy, seconded by Commissioner Jerome Clark.  Unanimously approved

 

8.                  LEGISLATIVE MATTERS

 

Consider adoption of a resolution of endorsement for House Resolution 701, which is federal legislation that will help finance local recreational and community projects.  (C. Olness)

 

After brief discussion Motion to approve Commissioner Tommy Clark, seconded by Commissioner Dowdy.  Unanimously approved as resolution number #R-12-99 with the originals filed per #R-06-98. approved

 


GENERAL BUSINESS

 

9.      RELEASING/SETTING OF FINANCIAL SECURITIES

 

Letter of Credit - Ridgewood Subdivision, Phase II-A in the amount of $1,500.00.  Gene Brockington, Developer.  (C. Taylor)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark that the $1,500.00 bond remain in full force and effect and renew for a period of one (1) year.  Unanimously approved

 

10.           Request approval of Piping Petition from Jerry and Melanie Johnson.  (J. Bruner)

 

After brief discussion a motion was made by Commissioner Dowdy, to approve the piping petition with funding from SPLOST III seconded by Chairman Robertson for discussion.

 

After further discussion Commissioner Dowdy amends his motion that this item be deferred for inclusion as part of the next fiscal year budget process with Commissioner Chapman providing the second.  Motion carries with a vote of 5-0-2 with Commissioner Tommy Clark and Commissioner Tullos abstaining .

 

11.    Receive report from Jordan, Jones & Goulding relative to the Rate Study for Water & Sewer.  (K. Flanagan)  This item deferred from the Board=s March 18, 1999 meeting.

 

The Board heard from Mr. Ben Williams,

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to conduct two (2) public hearings relative to the water & sewer rate study.  One to be held on St. Simons Island and the other immediately

prior to a regularly scheduled Board of Commissioners Meeting.  Unanimously approved

 

12.     Receive a report from employee hearings on the proposed, revised Personnel Policy and consider approving the policy.  (R. Rowell)  This item deferred from the Board=s March 18, 1999 meeting.

 

A.                 Make the annual sick leave bonus payable on a rolling calendar year basis, versus paying in December.  Bonuses would be issued when the employee had successfully completed 12 months of work service without using any sick leave.

 


Recommendation - Do not approve at this time due to the difficulty in tracking sick leave on a rolling year basis.

 

A motion was made by Commissioner Tommy Clark Commissioner Jerome Clark to approve as recommended.  Unanimously approved

 

B.               Proposal that employees not be allowed to have attorneys present at the Employee Response Hearing at the department level for proposed adverse action and during grievance process.

 

Recommendation - Approve as proposed with legal counsel not being present at the Employee Response Hearing and during the grievance procedure.

 

A motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve as recommended.  Motion carries with a vote of 6-1 with Commissioner Dowdy opposed. 

 

C.                Proposal regarding the selling back of 80 hours of annual leave each year if  the employee has taken 40 hours of annual leave and the tax implications are explained to him/her.  The Fire Department asked that the policy be changed to reflect appropriate hours worked for 24 hour fire personnel.  It was suggested that 24 hour fire personnel be allowed to sell back 112 hours of annual leave two (2) shifts if the employee has taken 56 hours (1 shift) of annual leave.

 

A motion was made by Commissioner Tommy Clark, seconded by Commissioner Chapman to approve as recommended.  Motion carries with a vote of 6-0-1 with Commissioner Dowdy abstaining.

 

D.                 Request the tuition reimbursement policy be expanded to pay for materials and supplies such as notebook, pencils, film, etc.

 

Recommendation - Do not expand the policy to cover materials and supplies due to the difficulty in determining what is required for the course.

 

A motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve as recommended.  Unanimously approved

 

E.                  Request that the tuition reimbursement policy be expanded to pay for correspondence courses from accredited colleges and universities for courses towards a work-related degree.

 

Recommendation - Approve as requested.

 


A motion was made by Commissioner Tommy Clark, seconded by Commissioner Chapman to approve as recommended.  Unanimously approved

 

F.                  Proposed amendment to probationary periods

 

(1)     New hires would be on probation for twelve (12) months versus the current six (6) months.

 

(2)     Employees promoted would be on probation for 6 months and would have appeal rights during the probationary period.

 

(3)     The disciplinary probationary period would be extended from maximum of 60 days to six (6) months.

 

(4)     Employees placed on disciplinary probations would lose appeal rights and would become employees at will until the probationary period is successfully completed.

 

Recommendation - Approve as proposed, but state that a disciplinary probation can only be used as a part of major adverse action with an appeal to the Board of Commissioners.  For minor adverse action, employees would have appeal rights while serving a disciplinary probation.

 

A motion was made by Commissioner Tommy Clark, seconded by Commissioner Chapman to approve as recommended.  Unanimously approved.

 

G.      Proposed changes to funeral leave provision.  Request that three shifts off be granted

to employees following the death of an immediate family member to include fathers-in-law and mothers-in-law, grandparents, grandchildren, brothers-in-law and sisters-in-law and that step-parents and step-children be included. 

 

Recommendation - No change to funeral leave provisions at this time.  Employees may use annual or sick leave if additional time is needed.

 

A motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve as recommended.  Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.

 

G.                 Proposal that would allow employees to donate sick time to another employee with a serious health condition that has depleted his/her sick leave. 

 

Recommendation - Do not approve as employees have no vested interest in sick leave.

 


A motion was made by Commissioner Tommy Clark, seconded by Commissioner Chapman to approve as recommended.  Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.

 

H.                Proposed changes with no employee objections.

 

(1)     Extend the probationary period for newly hired employees from six (6) months to one (1) year with employees being eligible for a merit increase and being allowed to use leave after six (6) months of employment.

 

(2)     Include the following definitions:

 

C           Full-time employee-      An annually funded position

of not less than 35 hours per pay period and eligible for county benefits.

 

C           Part-time employee-     An annually funded position

of less than 35 hours per pay period and eligible for prorated benefits except health insurance, disability and pension, based on budgeted hours compared to full-time position.

 

C           Seasonal employee-      A re-occurring position

funded for part of the fiscal year fixed to a particular function (i.e. lifeguard) and eligible for benefits, except health insurance, disability and pension, available within the scheduled budget time frame.

 

C           Temporary employee-    Special, limited funded position not

eligible for any benefits and not to exceed three (3) months within the fiscal year authorized for non re-occurring functions.

 

3.                Include distant learning from an accredited college or university in the county=s tuition reimbursement program.  Distant learning must be in an area related to the employee=s job duties.  Employee is to furnish any computer hardware and software or other supplies needed.

 

4.                State in the policy that in favor an employee does not return from leave granted under the Family and Medical Leave Act once the twelve weeks of leave are taken, he/she may be subject to lay-off.

 

5.                Per a change to federal law, the screen cut-off for opiates has changed from 300 ng/a motion was made by; to 2,000 ng/ml.

 

A motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve as recommended.  Unanimously approved

 


A motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve the new Personnel Policy with recommended changes as outlined.  Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.

 

13.     Consider funding options for lighting improvements in the St. Simons Village area.  (L. Gilmour)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the lighting request in two phases with phase one improvements beginning in front of the New Casino with funding from SPLOST III as part of the authorized expenditures for Casino improvements until those funds expire and the Village Merchants Association continue from that point on until it extends beyond the Casino grounds.  Motion carries with a vote of 6-1 with Commissioner Tommy Clark opposed.

 

14.              Review proposed annual tree plan from Tree Advisory Board.  (L. Gilmour)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by

Commissioner Tommy Clark not to accept the report.  Motion carries with a vote of 6-0-1 with Chairman Robertson abstaining.

 

15.           Consider authorizing County to pay civic club dues for commissioners.  (J. Clark)

 

After brief discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Tullos to deny the above referenced item.  Motion carries with a vote of 5-1-1 with Commissioner Tommy Clark, Commissioner Tullos, Chairman Robertson, Commissioner Woodman and Commissioner Chapman in favor of denial, Commissioner Dowdy opposed and Commissioner Jerome Clark abstaining.

 

16.              Request from Youth Initiative Project, Inc. for a Resolution of Support for affordable housing in Glynn County.  (L. Gilmour)

 

This item deferred to the Board=s April 15, 1999 meeting.  No Board action required nor taken at this time.

 

COMMISSIONER URGENT AND EMERGENCY ITEMS

 

Commissioner Tullos - None

 

Commissioner Woodman - None

 


Commissioner Jerome Clark  - None

 

Commissioner Chapman

 

Personnel item for discussion in Executive Session.

 

Commissioner Dowdy - None

 

Commissioner Tommy Clark - None

 

Chairman Robertson -

 

Due to previous technical difficulty during the beginning of the live broadcast Chairman Robertson again thanked Mr. McQuary and Sea Island for the quitclaim deed relative to Massengale Park.

 

CHIEF OF POLICE ITEMS

 

Announcement regarding Chief=s attendance to the Peace Officer training meeting and alternate police department representative at the joint City/County meeting.

 

COUNTY ATTORNEY ITEMS - None

 

ADMINISTRATOR ITEMS

 

1.                  Acceptance of Letter of Credit in the amount of $49,300.00 for Barnes Plantation.

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to accept the above referenced Letter-of-Credit, subject to approval by the County Attorney.  Unanimously approved

 

2.                Change LDF (Local Development Fund) application from Thalman Park to Highland Park Community Center.

 

After brief discussion motion to approve Commissioner Tommy Clark, seconded by Commissioner Dowdy.  Unanimously approved.

 

3.                Opening of a portion of Magnolia Street between 5th and 6th Avenues, Glynn Haven Subdivision, St. Simons Island.

 

After brief discussion Motion to approve Commissioner Tullos, seconded by Commissioner Jerome Clark.  Motion carries with a vote of 6-0-1 with Chairman Robertson abstaining.

 


4.                  Drug Court

 

C           Acceptance of Drug Court grant

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to authorize acceptance of the Drug Court grant with no need for local monetary match by Glynn County.  Unanimously approved

 

C           Building maintenance and outside maintenance services.

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to provide building and outside maintenance using county employees on a trial basis for a period of six (6) months with services credited as Ain kind@ services.  Unanimously approved.

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to adjourn to Executive Session to discuss items relative to personnel and pending/potential litigation. Unanimously approved.

 

Back in Regular Session

 

1.                  A motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve March 18, 1999 Executive Session minutes with changes.  Unanimously approved.           

 

2.                  A motion was made by Commissioner Chapman, seconded by Commissioner Woodman to terminate Mr. Lee Gilmour, County Administrator effective immediately.  Vote: 3-4 with Commissioner Chapman, Commissioner Woodman and Commissioner Dowdy in favor and Chairman Robertson, Commissioner Jerome Clark, Commissioner Tommy Clark and Commissioner Tullos opposed.  Motion fails for lack of a majority vote.

 

A motion was made by Commissioner Tommy Clark, seconded by Commissioner Tullos to adjourn.  Unanimously approved

 

 

 

Meeting adjourned.

 

 

Board of Commissioner


Glynn County, Georgia

 

 

Attest:

____________________________________

Geraldine Robertson, Chairman

 

_____________________________

Vanessa D. Mincey, Clerk