MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, MARCH 18, 1999 AT 6:00 PM

 

 

 

 

PRESENT:       Geraldine AGerry@ Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. ATommy@ Clark, Commissioner

Fred E. Tullos, Commissioner  

Henri Woodman, Commissioner

 

ALSO PRESENT:       Lee Gilmour, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

 

INVOCATION AND PLEDGE

 

1.      APPROVAL OF MINUTES

 

(A)    Approve Minutes of the Regular Meeting held Thursday, March 4, 1999.

 

Motion to approve, subject to any necessary corrections, by Commissioner Tommy Clark, seconded by Commissioner Dowdy.  Unanimously approved.

 

(B)    Approve Minutes of the Joint Meeting held Tuesday, March 9, 1999.

 

Motion to approve by Commissioner Chapman, seconded by Commissioner Jerome Clark.  Motion carries with a vote of 6-0-1 with Commissioner Dowdy abstaining.

 

2.      EMPLOYEE OF THE MONTH

 

Presentation of Plaque and $50 check to Cathy Maranville, Analyst/Programer, Department of Information Technology.

 

3.      DELEGATION

 

(A)      Mr. Duane Harris to discuss HR 701 and SB 25.  (G. Robertson)

 

Informational purposes only.  No Board action required nor taken at this time.

 


(B)     Mr. Bill Jones, III to discuss Quit-Claim deed relative to land at Massengale Park. 

(G. Robertson)

 

This item deferred to the Board=s April 1, 1999 meeting.  No Board action required nor taken at this time

 

POINT OF PRIVILAGE

 

PROCLAMATIONS

 

1.      A Proclamation recognizing St Paul AME Men=s Day celebration Sunday, March 21, 1999.

 

Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark.  Unanimously approved.

 

2.      Proclamation honoring the Honorable Benjamin Perry Barksdale 33E.

 

Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark.  Unanimously approved.

 

4.      PUBLIC HEARINGS

 

(A)    Abandonment

 

Consider application for abandonment of portions of Page Avenue between Gould Street and Floyd Street, St. Simons Island.  Glynn County Board of Commissioners applicant.  (J. Bruner)

 

This item deferred to the Board=s April 15, 1999 meeting.  No Board action required nor taken at this time

 

(B)    Zoning

 

GC-2-99 E

 

Consider amending the Glynn County Zoning Ordinance Section 803.5.3 Fluttering Ribbons and Banners and Section 813. Areas of Scenic Beauty and Historic Interest.  (C. Taylor)

 

There being no input/comments from citizens, a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to approve the proposed ordinance amendment.


 

After further discussion Commissioner Dowdy amends his motion to approve the amended changes, as presented by the County Attorney, to the Glynn County Zoning Ordinance Section 803.5.3 Fluttering Ribbons and Banners and Section 813. Areas of Scenic Beauty and Historic Interest.  Commissioner Tullos amends his second.  Unanimously approved as ordinance #O-1999-07 with original documents filed per #R-06-98.

 

(C)    Alcoholic Beverage License

 

Consider issuance of 1999 Alcoholic Beverage License to Bowlarena, 3883 Altama Avenue, Brunswick, GA.  LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES.  NO SUNDAY SALES.  (Occupational Tax)

 

Motion to approve by Commissioner Dowdy seconded by Commissioner Tullos.  Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

 

5.                  APPOINTMENT

 

(A)    Animal Control Advisory Board - 1 Position (Fill Unexpired Term) Position vacated due to the election of Ms. Henri Woodman

 

1.      Rose Marie Curran *

2.        Jo S. Bennett

 

By majority vote Ms. Rose Marie Curran was appointed to fill the above referenced advisory board appointment.

 

(B)    Zoning Appeals Board - 1 Position (4 Year Term) This item requires Board action to correct a clerical error.

 

1.                Charles NeSmith (Currently Serving) *

2.                  Robert A. Fell

 

By majority vote Mr. Charles NeSmith was appointed to fill the above referenced advisory board appointment.  

 

(C)    Tree Advisory Board - 1 Position - District 1 Appointment  (To fill the unexpired term of Tammy Drury.)

 

Motion by Commissioner Tommy Clark seconded by, Commissioner Tullos to appoint Les Thomas to fill the above referenced advisory board appointment, Unanimously approved.

 


6.      CONSENT AGENDA

 

(A)    General

 

1.        Final Plat - Valerie North Subdivision, Phase II  - a seventy - (70) lot residential subdivision consisting of 29.984 acres located at Touchstone Drive and Abbott Lane just off Cate Road.  (C. Taylor)

 

2.                  Final Plat  - Willow Creek, Phase II  - a thirty six (36) lot residential subdivision consisting of 4.25 acres located on the north side of U. S. 17 south near the Glynn-Camden County line.  (C. Taylor)

 

3.                  Final Plat  - Huntington Lake Subdivision  - a seventy-one (71) lot residential subdivision consisting of 3.56 acres located on the south side of Cate Road between Spur 25 and Old Jesup Road.  (C. Taylor)

 

4.                  Final Plat  -  Subdivision  - a twenty-two (22) residential subdivision consisting of 9.08 acres located on the west side of Old Jesup Highway just south of the intersection with U. S. Highway 341.  (C. Taylor)

 

5.        Recognition of sub-lease agreement between Brunswick and Glynn County Development Authority and Savannah MSA Cellular Partnership, by its General Partner, Alltel Communication, Inc.  (L. Gilmour)

 

(B)     Grant Application Status

 

1.        Authorize submission of a Local Development Fund application for up to $10,000.00 to the Georgia Department of Community Affairs for Thalmann Park recreational improvements.  This is a 50/50 matching grant.  (D. Newbern)

 

2.        Authorize acceptance of the following grant offers relative to updating Airport Master Plans.  (S. Brian)

 

(A)    Grant Offer for FAA A.I.P. Project No. 3-13-0018-14 (Glynco)

(B)     Grant Offer for FAA A.I.P. Project No. 3-13-0020-07 (McKinnon)

 

Motion by Commissioner Dowdy, seconded by Commissioner Tullos to approve the Consent Agenda with the exception of items 6-A (3) and 6-B (1) which were pulled for discussion.  Unanimously approved. 

 

ITEMS PULLED FROM CONSENT AGENDA FOR DISCUSSION

 


6.      CONSENT AGENDA

 

(A)    General

 

3.      Final Plat  - Huntington Lake Subdivision  - a seventy-one (71) lot residential subdivision consisting of 16.30 acres located on the south side of Cate Road between Spur 25 and Old Jesup Road.  (C. Taylor)

 

After brief discussion motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark.  Unanimously approved. 

 

(B)     Grant Application Status

 

1.        Authorize submission of a Local Development Fund application for up to $10,000.00 to the Georgia Department of Community Affairs for Thalmann Park recreational improvements.  This is a 50/50 matching grant.  (D. Newbern)

 

After brief discussion motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark.  Unanimously approved. 

 

LEGISLATIVE ISSUES

 

7.                  Consider opposition letter to HB 618 relative to a provision that would allow SPLOST taxes for Indigent Care Services and Hospital Authorities.  (L. Gilmour)

 

After brief discussion motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy to send opposition letter regarding HB 618.  Unanimously approved.

 

GENERAL BUSINESS

 

8.                  RELEASING/SETTING OF FINANCIAL SECURITIES

 

A.                 Letter of Credit - Oak Forest Subdivision, Phase III in the amount of $1,000.00.  Driggers Construction Company, Developer.  (C. Taylor)

 

Motion to approve extending of the above referenced Letter of Credit for a period of six (6) months by Commissioner Tullos, seconded by Commissioner Dowdy.  Unanimously approved.

 

B.               Bond Reduction -   Ternest Acres Subdivision.  Reduce bond amount from $2,500.00 to $500.00.  Mr. C. W. Ternest, property owner.  (C. Taylor)

 

Motion to approve the above referenced bond reduction by Commissioner Dowdy, seconded by Commissioner Jerome Clark.  Unanimously approved.  

 


9.                Mr. J. J. Johnson to discuss utilizing apprenticeship program on County building projects.  (T. Clark) (This item deferred from the Board=s 3/4/99 Meeting)

 

After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve the resolution with the County Attorney=s recommendations to amend the County=s bidding process to incorporate an apprenticeship program with apprenticeship program participation effective date 9 months from March 18, 1999.

 

After further discussion Commissioner Dowdy amended his motion to exclude maintenance contracts.  Commissioner Tommy Clark amends his second.

 

After further discussion Commissioner Dowdy withdraws his motion with Commissioner Tommy Clark withdrawing his second.

 

After further discussion motion by Commissioner Tullos, seconded by Commissioner Dowdy to send this issue to the County Attorney for additional research, with input from those interested County staff persons and Commissioners to establish a workable apprenticeship program for Glynn County and bring this information back to the Board for its consideration at the Board=s May 20, 1999 meeting.  Motion carries with a vote of 6-1 with Commissioner Chapman opposed.

 

10.              Receive report from Jordan, Jones & Goulding relative to the Rate Study for Water & Sewer.  (K. Flanagan)          

 

This item deferred to the Board=s April 1, 1999 meeting.  No Board action required nor taken at this time

 

11.           Receive a report from employee hearings on the proposed, revised Personnel Policy and consider approving the policy.  (R. Rowell)

 

This item deferred to the Board=s April 1, 1999 meeting.  No Board action required nor taken at this time

 

12.           Consider request from Pier Village Association relative to lighting improvements in Neptune Park.  (G. Robertson)

 

The Board heard from the following person(s)

 

Mr. Tim Matthews

Mr. Jes Baker

 

After brief discussion motion by Commissioner Dowdy, seconded by Chairperson Robertson to approve the above referenced request for lighting from the Pier Village Association with funding consideration part of the upcoming fiscal year budget process. 


After further discussion Commissioner Dowdy amends his motion with Chairperson Robertson amending her second to defer this item to the Board=s 1st meeting in April to identify a funding source.  Motion carries with a vote of 6-0 with Commissioner Dowdy out of the room.

 

13.              Consider authorizing funding for drainage improvements at Sea Island Golf Course.  (L. Gilmour)

 

Motion by Commissioner Chapman, seconded by Commissioner Tommy Clark to defer the above referenced item to allow it to go through the normal budget process.  Unanimously approved.

 

14.              Acceptance and approval of Miocene Acquifer Study.  (L.Gilmour)

 

After brief discussion motion to approve by Commissioner Tommy Clark, seconded by Commissioner Dowdy. Motion carries with a vote of 5-2 with Chairperson Robertson and Commissioner Woodman opposed.

 

15.           Consider establishing primary road signage policy.  (L. Gilmour)

 

After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve County participation in the signage policy as recommended GA/DOT.  Motion carries with a vote of 6-1 with Chairperson Robertson.

 

16.    Establish lost key charge for County Vehicles.  (L. Gilmour)

 

After brief discussion motion by Commissioner Tommy Clark, seconded by Commissioner Chapman to approve the establishment of a $25.00.lost key charge policy.  Unanimously approved.

 

17.    Suggested operating procedures for live broadcast of commission meetings.  (L. Gilmour)

 

Motion by Commissioner Chapman, seconded by Commissioner Jerome Clark to approve the recommended operating procedures for live broadcast of commission meetings.  Unanimously approved.

 

18.           Authorize contest for new ACounty Seal@ in honor of the new millennium.  (L. Gilmour)

 

After brief discussion motion by Commissioner Tommy Clark, seconded by Commissioner Chapman to disregard the issue regarding a new County Seal.  Motion carries with a vote of 6-1 with Chairperson Robertson opposed.

 

After further discussion motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark to officially adopt the treasure chest and flag logo as the official County seal.  Motion carries with a vote of 6-1 with Chairperson Robertson opposed.

 


COMMISSIONER URGENT AND EMERGENCY ITEMS

 

Commissioner Jerome Clark - None

 

Commissioner Chapman

 

Question regarding operating budget.  Information only.  No Board action required nor taken on this item.

 

Commissioner Dowdy

 

Traffic delays on St. Simons Island due to road construction.  Information only.  No Board action required nor taken on this item.

 

Commissioner Tullos

 

An item regarding Personnel for discussion in Executive Session.

 

Commissioner Woodman - None

 

Commissioner Tommy Clark - None

 

Chairperson Robertson

 

1.                  Announcement regarding St. Simons inclusion in the Colonial Coast Birding Trails from Gould=s Inlet to the Coast Guard Station and along the marsh.

 

2.                  Letter from Andrew Lakin wishing to withdraw his name from consideration as a nominee to fill one of three vacancies on the Hospital Authority Board.

 

After receiving a majority vote by the Board of Commissioners Mr. Johnny Harrison was appointed to replace Mr. Lakin as the Board=s nominee.

 

CHIEF OF POLICE ITEMS - None

 

COUNTY ATTORNEY ITEMS

 

1.                  Authorize extending for an additional six (6) month period the existing cable franchise agreement between Glynn County and Century Communications.

 

Motion to approve Commissioner Tullos, seconded by Commissioner Tommy Clark.  Unanimously approved.

 

2.                  Items relative to pending/potential litigation for discussion in Executive Session.


 

ADMINISTRATOR ITEMS

 

1.                  Consider recommendation regarding the posting of a Performance Bond, Letter of Credit of Certified Check, in the amount of $30,000.00, relative to the March 4, 1999 bid awarded to Ron Herrin Copiers for copier machine/services at no additional cost to the County.  

 

After brief discussion motion to approve Commissioner Chapman, seconded by Commissioner Jerome Clark.  Unanimously approved.

 

Chairperson Robertson

 

Status report/update regarding water & sewer RFP=s. 

 

Informational purposes only. No action required nor taken by the Board at this time.

 

ADMINISTRATOR ITEMS CONTINUED

 

1.                  Request for resolution of support regarding affordable housing for the elderly in Glynn County. 

 

The Board heard a brief presentation from Mr. Mitchell Davenport.

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the issuance of a generic resolution of support with no reference made to the sponsor company=s name.  Vote: 3 - 4 with Commissioner Tullos, Commissioner Dowdy and Commissioner Woodman in favor of the motion and Chairperson Robertson, Commissioner Chapman, Commissioner Jerome Clark, Commissioner Tommy Clark and Commissioner Dowdy opposed.  Motion is defeated. 

 

After further discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the issuance of a generic letter of support with no reference made to the sponsor company=s name.  Unanimously approved.

 

3.        Authorize proceeding with application for renewal of the DUI Grant. 

 

After brief discussion motion to approve Commissioner Dowdy, seconded by Commissioner Tullos.  Unanimously approved.  

 

4.                  Board of Health facility project. 

 


After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Chapman to send this issue to the Finance Committee for review and recommendations.  Motion carries with a vote of 6 - 1 with Commissioner Jerome Clark opposed.

 

5.                  Summer Lunch Program sponsorship.

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark authoring the issuance of a letter to the USDA notifying them that the County will no longer administer/sponsor the summer lunch program.  Unanimously approved.

 

6.                  Rescheduling of the Planning Commission appreciation dinner. 

After brief discussion it was the consensus of the Board that the dinner be rescheduled to another date.

 

7.                  Consider request from the Georgia Toll authority relative to the waiving of building permit fees.  After brief discussion it was the consensus of the Board to continue its normal policy and not waive the requirement of building permit fees.

 

8.                  Items relative to real estate acquisition for discussion in Executive Session. 

 

A motion was made by Commissioner Tullos, seconded by Commissioner Chapman to adjourn to Executive Session to discuss items relative to personnel, real estate acquisition and pending/potential litigation.  Unanimously approved.

 

Back in Regular Session

 

1.                  Recommend the Board of Commissioner authorize proceeding on the two (2) real estate acquisition cases. 

 

Motion to approve Commissioner Dowdy, seconded by Commissioner Tullos.  Unanimously approved.

 

2.                  A motion was made by Commissioner Dowdy, seconded by Commissioner Chapman that the Board follow the recommendation made by the County Attorney relative to pending/potential litigation case number 1.  Motion carries with a vote of 6-1 with Commissioner Tommy Clark opposed.

 

3.                  A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark that the Board follow the recommendation made by the County Attorney relative to pending/potential litigation case number 2.  Unanimously approved.

 

 


Motion to adjourn was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark.  Unanimously approved.

 

Meeting adjourned.  

 

 

Board of Commissioners

Glynn County, Georgia

 

 

_______________________________

Attest:                                                                         Geraldine Robertson, Chairman

 

 

________________________________

Vanessa D. Mincey, County Clerk