MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW GLYNN COUNTY COURTHOUSE

THURSDAY, FEBRUARY 4, 1999 AT 6:00 PM

 

 

 

PRESENT:            Geraldine AGerry@ Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. ATommy@ Clark, Commissioner

Fred E. Tullos, Commissioner 

Henri Woodman, Commissioner

 

ALSO PRESENT:   Lee Gilmour, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

                                  

INVOCATION AND PLEDGE

 

1.      APPROVAL OF MINUTES

 

Approve Minutes of Meeting held Thursday, January 21, 1999.

 

Motion to approve, subject to any necessary corrections, by Commissioner Woodman, seconded by Commissioner Dowdy.  Motion carries with a vote of 6-0 with Commissioner Jerome Clark absent

  

2.      CITIZEN ADVISORY COMMITTEES

 

HB 489 Citizens Advisory Committee Update.  (J. Clark) 

 

Informational purposes only.  No Board action required nor taken by the Board at this time.

 

After brief discussion, a motion was made by  Commissioner Dowdy, seconded by Commissioner Tommy Clark directing the County Attorney to send a letter to the City regarding a 1963 agreement between the City of Brunswick and Glynn County relative to the equalization of water rates.

 


After further discussion, a motion was made by  Commissioner Tullos, seconded by Commissioner Woodman to defer action on the above motion until the next joint City/County meeting.  Motion carries with a vote of with a vote of 5-0-1 with Commissioner Tullos, Commissioner Woodman, Commissioner Tommy Clark, Chairperson Robertson Commissioner Chapman, in favor, Commissioner Dowdy abstaining and Commissioner Jerome Clark absent.

 

****NOTE**** Commissioner Jerome Clark arrives approximately 6:25 pm.

 

3.      PUBLIC HEARING

 

A.                Zoning

 

(1)     GC-4-99

 

Request to Rezone from Forest Agricultural to Highway Commercial 1 acre tract fronting 190.77 feet on the north side of U. S. Highway 17 North, beginning 344.91 feet west of Mackay Drive; known as a portion of the C. H. Turton Tract.  Driggers Construction Company, property owners - Robert Cunningham, agent.  (C. Taylor)

 

The Board heard from the following person(s)

 

In Favor                                                           Opposed

Mr. Bob Cunningham                           Mr. Bill Maskell

Mr. Perry Fields                                               Mr. Dallas Kirby

Ms. Bonnie Rawls

 

Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark.  Unanimously approved as resolution #R-02-99 with original documents filed per #R-06-98, subject to the following conditions:

 

C           Drainage needs to be adequately engineered so that it does not create any additional water flow from this area to the neighborhood. 

 

C           A fifteen (15) foot adequately landscaped buffer, natural and undisturbed buffer with additional planting within the natural buffer

in areas of sparsity with the intent of creating a definite buffer.  If the natural buffer is not adequate, then installation of a fixed fence, negotiable between the planning department, Chuck Taylor, and the community to insure adequate buffering.

 

(2)     GC-2-99A

 


Consider amending the Glynn County Zoning Ordinance - Article X, Appeals How Taken.   (C. Taylor)

 

C           Section 1001 - Appointment of the Board of Appeals

C           Section 1008 - Public Hearing on Appeals

C           Section 1009 - Appeals from Decision of Board of Appeals

 

There being no comments in favor or opposed from the audience, motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy to approve the proposed amendment without planning commission recommendations.  Unanimously approved as ordinance #0-1999-01 with original documents filed per #R-06-98.

 

(3)     GC-2-99B

 

Consider amending the Glynn County Code of Ordinances - Chapter 2-19 Planning Commission. (C. Taylor) 

 

C           Section 2-19-4 - Members of Commission and Terms of Office

C           Section 2-19-8 - Removal of Members

 

There being no comments in favor or opposed from the audience, motion by Commissioner Jerome Clark , seconded by Commissioner Tommy Clark to approve the proposed amendment without planning commission recommendations.  Unanimously approved as ordinance #0-1999-02 with original documents filed per #R-06-98.

 

B       Alcoholic Beverage Licenses

 

Consider issuance of 1999 Alcoholic Beverage License to Gnat=s Landing, 310 Redfern Village, St. Simons Island, GA.  LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES WITH SUNDAY SALE PERMITTED.  (Occupational Tax)

 

There being no comments in favor or opposed from the audience motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark.  Motion carries with a vote of 6-0-1 Commissioner Tommy Clark abstaining.

 

 

 

4.      APPOINTMENTS

 


(A)    Casino Advisory Board - At Large Post 1 appointment.

 

Mike Tennant - (Currently Serving)

 

Motion by Commissioner Tullos, seconded by Commissioner Dowdy to reappoint Mike Tennant to serve another term as a member of the Casino Advisory Board.  Unanimously approved.

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to adjust terms to meet the newly enacted term limitations ordinance.

 

After further discussion the above motion and second were withdrawn. 

 

(B)    Tree Advisory Board - At Large Post 1 appointment.

 

Dianne Ruffel - (Currently Serving)

 

Action on this appointment was deferred at this time.

 

5.      CONSENT AGENDA

 

A.      Finance Committee

 

(1)      Recommend denial of a request from Mr. Robert C. Youles that $22.00 paid in interest and penalties on his tag registrations be refunded.  (Vote: 3-0-0)

 

(2)      Recommend denial of a request from Mr. Douglas Riser that $29.51 paid in interest and penalties on his tag registrations be refunded. (Vote: 3-0-0)

 

(3)      Recommend denial of a request from Mr. David He that $58.05 paid in interest and penalties on his tag registrations be refunded. (Vote: 3-0-0)

 

(4)      Recommend denial of a request from Ms. Stephanie Highsmith that $11.00

 

paid in interest and penalties on her tag registrations be refunded. (Vote: 3-0-0)

 

(5)      Recommend denial of a request from Mr. Guy Petrillo that $48.53 paid in interest and penalties on his tag registrations be refunded.  (Vote: 3-0-0)

 

 

(6)      Recommend denial of a request from Frank Depippo that $19.73 paid in interest and penalties on his tag registrations be refunded.  (Vote: 3-0-0)


 

(7)      Recommend denial of a request from Mr. Ronald Miller that $11.86 paid in interest and penalties on his tag registrations be refunded.  (Vote: 3-0-0)

 

(8)      Recommend denial of a request from Ms. Therica Poston that $18.79 paid in interest and penalties on his tag registrations be refunded.  (Vote: 3-0-0)

 

(9)      Recommend exercising the 1st year extension of the contract with Pello Tire & Brake, Brunswick, GA, for Light Vehicle Alignment Services for the County Fleet at no increase in cost over the current fees. (Vote: 3-0-0)

 

(10)   Recommend to go out for bid to construct the proposed St. Simons Island Fire Station with funding of the estimated budget shortfall of $248,786 to come from the Fire Protection Fund Balance.   (Vote: 3-0-0)

 

(11)   Recommend proceeding with the bid process for the 800 MHz Communications System and determining a funding source after the bids are received.   (Vote: 3-0-0)

 

(12)   Recommend authorizing approximately $4,500 for the partial funding to repair the roof at the EMA Building with funding to come from the Local Emergency Planning Commission (LEPC) Fund.    (Vote: 3-0-0)

 

At the request of the LEPC this item was pulled and requires no action at this time.

 

(13)   Recommend that Property, Liability, and Workers Compensation Insurance Policies be renewed for one year beginning April 1, 1999.     (Vote: 3-0-0)

 

(14)   Recommend authorizing the sale of 1999 Tax Anticipation Notes (TANs) in an amount not to exceed $5,000,000 and engage SunTrust Equitable Securities Corporation, Atlanta, GA, to act as Financial Advisor.   (Vote: 3-0-0)

 

(15)   Authorize staff to incorporate a trade-in option of a 1990 Ford F350 Wheeled Coach Ambulance when bidding out the new Emergency Squad. (Vote: 3-0-0)

 

 

(16)   Recommend that the Tax Assessors= Office process all claims against the Property Digest through the Finance Committee. (Vote: 3-0-0)

 


(17)   Recommend a ATreasury Fund@ be established through which cash receipts and cash disbursements of approved Funds will be processed. Bank charges and interest earning to be distributed based upon each individual funds average account balance.  A fund may use the services of the Treasury Fund only after verification by the County Attorney that the cash for that fund is not required to be maintained separately by law.  When any fund may not be processed through the Treasury Fund because of a Glynn County ordinance or contract, that fact shall be reported to the Board of Commissioners.(Vote: 3-0-0)

 

B.      Personnel  Committee

 

(1)     Approve request to send the revised Personnel Policy to employee hearings.  (Vote: 3-0)

 

(2)     Approve request for Recreation Director Wesley Davis to amend several position titles.  (Vote: 3-0)

 

(3)     Approve request from Personnel Director Rebecca Rowell to authorize staff to solicit proposals for the Employee Assistance Program.  (Vote: 3-0)

 

(4)     Approve a request from Personnel Director Rebecca Rowell to approve the second (last) year extension with HRH Insurance as third party administrator for worker=s compensation claims.  (Vote: 3-0)

 

C.                 General

 

(1)        Authorize letter to GA/DOT requesting installation of direction sign to Georgia Ports Authority at State Route 520/US. Highway 82.  (L. Gilmour)

 

(2)      Authorize participation in the ACommissioners at the Capitol@ program, Thursday, March 11, 1999, Atlanta, GA. (D. Dowdy)

 

(3)     Authorize attendance to the National Hurricane Conference, March 29 - April 2, 1999, Orlando, Florida.  (L. Gilmour)

 

(4)     Authorize attendance to the 1999 ACCG Annual Meeting, April 24 - 27, 1999, Jekyll Island, Georgia.  (L. Gilmour)

 

 


After brief discussion, motion by Commissioner Tullos, seconded by Commissioner Tommy Clark to approve Consent Agenda items with the exception of items 5-A(12) pulled at the request of the LEPC and 5-C(2) which was pulled for discussion.  Unanimously approved.

 

CONSENT AGENDA ITEMS PULLED FOR DISCUSSION

 

5.      CONSENT AGENDA

 

C.      General

 

(2)     Authorize participation in the ACommissioners at the Capitol@ program, Thursday, March 11, 1999, Atlanta, GA. (D. Dowdy)

 

After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark to strike the initial date of March 11, 1999 and leaving the attendance date open.  Unanimously approved.

 

6.      ITEMS DEFERRED FROM FINANCE COMMITTEE

 

(A)    Recommend denial of a request from Ms. Rosa Thompson that $16.25 paid in interest and penalties on her tag registrations be refunded.       (Vote: 2-1-0)

 

After brief discussion a motion was made by  Commissioner Tullos, seconded by Commissioner Jerome Clark to deny the request.  Unanimously approved.

 

(B)     Recommend rescinding the previous Finance Committee Recommendation,  ARecommend awarding the bid to lease $633,100 in equipment from Wachovia Bank, N.A., Atlanta, GA, with three (3) annual payments of  $233,750 (4.19% interest) subject to the County Attorney=s review of the leasing arrangements.  (Vote: 2-0-0).@    (Vote: 3-0-0)

 

After brief discussion, a motion was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark  to approve rescinding previous recommendation.  Unanimously approved.

 

(C)      Recommend awarding the bid to purchase a Rotary Mower for the Public Works Department to the lowest responsive bidder, The Gregory Manufacturing, Lewiston, NC, in the amount of $6,849.00.  (Vote: 3-0-0)

 

After brief discussion motion to approve by Commissioner Chapman, seconded by Commissioner Tommy Clark.  Unanimously approved. 

 

(D)     Recommend postponing the purchase of all vehicles with the exception of thirteen Police Pursuit vehicles and authorize staff to purchase the Police Pursuit vehicles off the State Contract in the amount of $269,737.00 to be funded by the General Fund.  (Vote: 3-0-0)


 

After brief discussion Motion  to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark.  Unanimously approved.

 

(E)     Recommend staff be authorized to go out for bid for nine mid-size vehicles for the

detectives in the Police Department.  (Vote: 3-0-0)

 

After brief discussion motion to approve by Commissioner Tullos, seconded by Commissioner Tommy Clark.  Unanimously approved.

 

(F)      Recommend that staff be authorized to purchase two utility vehicles for the Fire Department from the State Contract in the amount of $37,226.90.          (Vote: 3-0-0)

 

After brief discussion motion by Commissioner Chapman, seconded by Commissioner Jerome Clark to authorize the purchase vehicles from the State Contract in the amount of $38,188.00.  Unanimously approved.

 

(G)     Recommend staff be authorized to go directly to the Board of Commissioners on February 4, 1999, for the award of the bid to purchase Baseball/Softball Equipment for the Recreation Department.  (Vote: 3-0-0)            

 

After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Tullos to approve the award based on staff recommendations.  Unanimously approved.

 

(H)     Recommend deferring to the full Board of Commissioners for a possible way to fund the budget shortfall to construct the proposed Public Safety Complex with options outlined by the County Administrator.  (Vote: 3-0-0)

 

After brief discussion motion to defer to the February 18, 1999 meeting by Commissioner Tommy Clark, seconded by Commissioner Dowdy.  Unanimously approved.

 

7.      ITEMS DEFERRED FROM PERSONNEL COMMITTEE

 

Consider a request to include distance learning courses under the county=s tuition reimbursement program.  (Vote: 3-0)

 

After brief discussion, motion to approve by Commissioner Dowdy, seconded by Commissioner Tullos.  Unanimously approved.

 

GENERAL BUSINESS

 


8.      Consider Letter of Credit #P600412 in the amount of $39,143.00 for  Hawkins Island Phase I and Letter of Credit #P600525 in the amount of $14,500.00 for Hawkins Island Phase II.  (C. Taylor)

 

Motion by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve renewal of the Letter of Credit as follows.  Unanimously Approved.

 

C          Hawkins Island Phase I  - LOC Amount $39,153.00

C          Hawkins Island Phase II  - LOC Amount $8,000.00

 

9.      Consider request from Georgia Department of Natural Resources to dock the Oregon II ship at the St. Simons pier on Friday, February 12, 1999 for embarking and disembarking only.  (D. Newbern)

 

After brief discussion, motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark.  Unanimously approved.  

 

10.    Report from Tax Assessors regarding digest value adjustments.  (J. Williams)

 

After brief presentation and discussion, motion to defer approval of this item to the Board=s February 18, 1999 meeting by Commissioner Chapman, seconded by Commissioner Dowdy.  Unanimously approved.   

 

11.    Discussion regarding litter and litter control ordinances in Glynn County.  (T. Clark)

 

Informational purposes only.  No Board action required nor taken at this time.

 

12.    Report from Water Rescue Committee relative to sea rescue proposal.  (L. Gilmour)

 

After brief discussion, motion by Commissioner Woodman, seconded by Commissioner Dowdy to accept the agreed upon expenditures for the rescue unit with funding from the Accommodation Excise Tax with the expenditure deductions  occurring prior to the 60/40 fund split with the understanding that the Board will review this program in six (6) months with a decision for continued funding at twelve (12) months.  Motion fails

for lack of a majority vote with a vote of 3-3-1 with Chairperson Robertson, Commissioner Woodman and Commissioner Dowdy in favor, Commissioner Tommy Clark, Commissioner Chapman and Commissioner Jerome Clark opposed and Commissioner Tullos abstaining.

 

13.     Discussion regarding SPLOST III Dirt Road Paving.  (J. Bruner/G. Robertson)

 


After brief discussion motion by Commissioner Dowdy seconded by Commissioner Tullos to approve priority lists 3A and 3B for SPLOST III road paving list with the exception of those roads that clearly came in at the end, after the approval of the priority list are to be added to the priority 5 listing.  Unanimously approved.

 

14.              Select parameters for Commission Retreat.

 

After brief discussion, motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark directing staff to come up with the facility to facilitate the retreat and publish that the news media is invited to attend.  Unanimously approved.

 

COMMISSIONER URGENT AND EMERGENCY ITEMS

 

Commissioner Tullos  - None

 

Commissioner Woodman

 

1.      Request to amend maximum drug court rental allowance.

 

After brief discussion motion by Commissioner Woodman, seconded by Commissioner Chapman to amend the motion passed by the Board at its 01/07/99 meeting and increase the maximum rental allowance by $172.00 for a total maximum rental allowance of $1,172.00 per month.  Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.

 

2.      January 21, 1999 Sign Variance Moratorium

 

A motion was made by Commissioner Woodman, seconded by Commissioner Tullos to rescind the Board=s 012199 action regarding a moratorium on variances for signs and that the Board begin the process of amending the zoning ordinances to require all variance requests for signs come to the Board of Commissioner instead of the Zoning Appeals Board for decision.  Unanimously approved.

 

Commissioner Tommy Clark  - None

 

Commissioner Jerome Clark

 

1.      Update from Mr. Keith Flanagan regarding Exit 8 improvements.

 

Informational purposes only.  No Board action required nor taken at this time.

 

2.      Traffic safety concerns on 3rd Street .

 


After brief discussion a motion was made by  Commissioner Jerome Clark, seconded by Commissioner Dowdy to remove all seven (7) or eight (8) of the trees located in this area from County right-of-way due to safety hazzards.  Motion carries with a vote of 4 to 3 with Commissioner Jerome Clark, Commissioner Dowdy, Commissioner Chapman and Commissioner Tommy Clark in favor and Chairperson Robertson, Commissioner Tullos and Commissioner Woodman opposed.

 

3.      Information regarding Employee Code of Ethics.

 

Informational purposes only.  No Board action required nor taken at this time.

 

Commissioner Chapman

 

1.      Reminder by Chief Johnson of the Volunteer appreciation dinner.

 

2.      Beach Safety education for island visitors.

 

After brief discussion motion by Commissioner Chapman, seconded by Commissioner Tullos to develop the following as public education material relative to beach safety.  Unanimously approved.

 

C        Develop complete protocol for all responding agencies that clearly outlines each agency=s response, duties, communications, etc.

 

C          Redo signage at beaches to emphasize safety risks and personal liability to swimmers.

 

C          Provide communication links between Coast Guard, GA/DNR and County Police.

 

C          Develop and distribute pro-active public education materials for island visitors.

 

Commissioner Dowdy

 

Personnel issues for discussion in Executive Session.

 

Chairperson Robertson

 

1.        ACCG Legislative trip update.

2.        Appointment of County Attorney parliamentarian.

 


3.        Exclusion of Glynn County from EPD=s Long Term Water Resource Plan relief budget.

 

After brief discussion motion by Chairperson Robertson, seconded by Commissioner Dowdy to send a strong letter to GA/EPD regarding the exclusion of Glynn County from the Long Term Water Resource Plan assistance budget.  Unanimously approved.

 

CHIEF OF POLICE ITEMS

 

1.        Presentation of Glynn County Police Department 1998 annual report.

 

2.        METRO Drug Squad Report.

 

3.        Announcement of the 80th Birthday of the Police Department.

 

COUNTY ATTORNEY ITEMS  - None

 

ADMINISTRATOR ITEMS

 

1.                  Authorize Chairman=s attendance to the Region One Stop Summit in Savannah, GA.

 

Motion to approve Commissioner Dowdy, seconded by Commissioner Tullos.  Unanimously approved.

 

2.                Consider request from Tourist Bureau to amend the contract for the cost of the July 4th fireworks.

 

After brief discussion a motion was made by Commissioner Woodman, seconded by

Commissioner Jerome Clark to accept the amendment to the contract with the expenditure deductions occurring prior to the 60/40 fund split from the Accommodation Excise Tax and to include the Civil Air Patrol, Fireworks and Exit 6, 7 and 8 lighting.  Motion fails with a vote of 2 - 5 with Commissioner Jerome Clark and Commissioner Woodman in favor and Chairperson Robertson, Commissioner Dowdy, Commissioner Tommy Clark, Commissioner Chapman and Commissioner Tullos opposed. 

 

3.                Irrigation meter only notification update.           

 

4.                  Request from the City of Brunswick for a joint City/County meeting.

 

5.                Request renewal of a Letter of Credit for Hampton Plantation Phase VI in the amount of $1,000.00.

 


Motion to approve Commissioner Dowdy, seconded by Commissioner Tullos.  Unanimously approved.

 

6.                  Request from HB 489 Citizens Advisory Committee.

 

C           Proposal from the County to the City, if the City requests it, relative to the Recreation proposal.  A report from the County relative to this issue will be made only if the City requests to hear it.

 

C           The City and County police chiefs get together and present to the committee what a merged police department structure would look like.

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark directing the police chief to put together a computer generated command structure chart showing department merger.  Unanimously approved.

 

7.                Kings Park Tree planting.

 

A motion was made by Commissioner Tullos, seconded by Commissioner Chapman that the Commission thank Sea Island Company for their generous offer and postpone the planting of the trees until an approved landscaping plan is submitted.  Unanimously approved.

 

Motion by Commissioner Jerome Clark, seconded by Commissioner Woodman to adjourn to

Executive Session to discuss pending/potential litigation and personnel issue. Unanimously approved.

 

Back in Regular Session

 

Meeting adjourned.

 

 

Board of Commissioners

Attest:                                                             Glynn County, Georgia

 

 

___________________________                              ____________________________________

Vanessa D. Mincey, Clerk                                        Geraldine Robertson, Chairperson