MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, JANUARY 21, 1999 AT 6:00 PM

 

 

 

 

PRESENT:                    Geraldine AGerry@ Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. ATommy@ Clark, Commissioner

Fred E. Tullos, Commissioner     

Henri Woodman, Commissioner

 

ALSO PRESENT:           Lee Gilmour, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Captain Bob Pittman, Police Department

 

INVOCATION AND PLEDGE

 

1.         APPROVAL OF MINUTES

 

Approve Minutes of Special Meeting held Thursday, January 7, 1999

 

Motion to approve, subject to any necessary corrections, by Commissioner Tommy Clark, seconded by Commissioner Tullos.  Unanimously approved.

 

2.         EMPLOYEE OF THE MONTH

 

Presentation of Plaque and $50 check to Dorothy Watson, Manager Property Return Unit, Tax Commissioner=s Office.

 

3.         PROCLAMATION

 

(A)       Proclamation designating the week of February 4 - 14, 1999 as AGlynn County Week of the Single Person@.  (G. Robertson)

 

Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark.  Unanimously approved.

 


(B)       A Proclamation honoring the 1998 Region 3 AAAA, and Region 3 AAAA Sub-Region B Champion Brunswick High Pirates.  (Tullos/Dowdy)

 

Motion to approve by Commissioner Dowdy, seconded by Commissioner Tullos.  Unanimously approved.

 

4.         PUBLIC HEARINGS

 

Alcoholic Beverage License

 

Consider issuance of 1999 Alcoholic Beverage License to Daddy O=s, Inc., 1627 Frederica Road, St. Simons Island, GA.  LICENSE TO SELL MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES WITH SUNDAY SALES PERMITTED.  (Occupational Tax)

 

Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark.  Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

 

5.                  APPOINTMENTS

 

Consider appointment of Officer Kathy Varnedoe to the DFACS Advisory Board.  (L. Gilmour)

 

Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark.  Unanimously approved.

 

6.                  CONSENT AGENDA

 

(A)       General

 

(1)        Final Plat for Orange Hall - an 18 lot subdivision located on North Frederica Road, on the west side across from the vicinity of the Musgrove Plantation.  Norman Reu, property owner.  (C. Olness)

 

(2)        Final Plat for Golden Isles Parkway Commercial Park, Phase II - a 12.0233 acre commercial tract located near the intersection of Spur 25 and Perry Lane Road.  Stellar Investments, property owners.

 

(3)        Authorization to go to bid on water line to GA/DOT Welcome Center.  (L. Gilmour)

 


(4)        Consider authorizing the appointment of a Floodplain Mitigation Study Committee composed of staff to guide the development of the Floodplain Mitigation Plan.  (D. Newbern)

 

(5)        Authorize acceptance of five (5) drainage easements.  (J. Bruner)

 

(6)        Consider acceptance of a sidewalk easement. (J. Bruner)

 

(7)        Authorize joint appreciation dinners with Planning Commission and Zoning Appeals Board. (G. Robertson)

 

(8)        Authorize attendance to the NACo  1999 Legislative Conference, February 26th - March 2nd, 1999 in Washington, D. C.  (L. Gilmour)

 

(B)       Grant Application Status

 

(1)        Authorize grant application for Spur 25 beautification and bike path project.  (D. Newbern)      

 

(2)        Authorize application for DNR Scrap Tire Enforcement and Education Grant.  (D. Newbern)

 

(3)        Consider Juvenile Justice Accountability Block Grant application and local cash match.  (D. Newbern)

 

(4)        Authorize a letter of support for TEA 21 Grant to determine feasibility of Coastal Highway 17 being designated a Scenic Byway.(V. Martin-RDC)

 

Motion to approve Consent Agenda by Commissioner Dowdy, seconded by Commissioner Jerome Clark/ Commissioner Tullos .  Unanimously approved.

 

GENERAL BUSINESS

 

7.                  Captain Fendig to discuss changes to the St. Simons Island Pier.  (G. Robertson)

 

After brief discussion motion by Commissioner Tullos, seconded by Commissioner Woodman authorizing Captain Fendig to act as agent relative to DNR permit application process, subject to his reporting to the Board and public input and at no cost to Glynn County and.  Unanimously approved.

 

POINT OF PRIVILEGE

 


After brief discussion a motion was made by Commissioner Woodman, seconded by Commissioner Tullos to rescind the Board=s previous action relative to consent agenda item 6. B (4) only and pull it for discussion.  Unanimously approved.

 

ITEM(S) PULLED FROM CONSENT AGENDA FOR DISCUSSION

 

6.                  CONSENT AGENDA

 

(B)       Grant Application Status

 

(4)        Authorize a letter of support for TEA 21 Grant to determine feasibility of Coastal Highway 17 being designated a Scenic Byway.(V. Martin-RDC)

 

After brief discussion motion by Commissioner Tullos, seconded by Commissioner Dowdy to send a letter of support for this TEA 21 grant with the caveat that if this grant is deemed in direct competition with any other Glynn County sponsored TEA grants then support for this TEA 21 grant project will be withdrawn.  Unanimously approved.

 

8.                  Presentation by Christine M. Lukas, Site Manager, American Red Cross regarding blood services.  (L. Gilmour)

 

Informational purposes only.  No Board action required at this time.

 

9.         Consider a request from the Water Rescue Team for funding of $23,720.00 to purchase a building and equipment for their use in responding to emergencies on the beaches of St. Simons Island.  (Finance Committee)

 

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Jerome Clark to send this item back to the Water Rescue committee for further review and to meet with the Coast Guard and DNR to receive their input.  Motion carries with a vote of 5-2 with Commissioner Chapman, Commissioner Jerome Clark, Commissioner Tullos, Commissioner Woodman, and Commissioner Tommy Clark in favor and Chairperson Robertson and Commissioner Dowdy opposed.

 

10.       Designate a evaluation committee for Water & Sewer O/M proposals.  (L. Gilmour)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to designate a committee consisting of 2 Commissioners and the County Administrator to evaluate the Water/Sewer O/M proposals.  Unanimously approved.

 


11.              Consider use of F & W Forestry Services for appraisal work at Altamaha Park.  (L. Gilmour)

 

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the use of F & W Forestry Services for appraisal work at Altamaha Park.  Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

 

12.              Consider position letter for Paramedics, EMT=s, Volunteer Firefighters and Rescue Squad workers.  (C. Johnson)

 

After brief discussion, a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to issue a letter of support in favor of both of these proposed congressional legislation.  Unanimously approved.

 

13.              Consider position letter for HB 44 relative to certain county police forces created by governing authorities prior to 1992.  (W. Bennett)    

 

This item pulled.  No Board action required nor taken at this time.

 

14.              Consider acceptance of a easement and participation in drainage improvement.  (J. Bruner)

 

After brief discussion, a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark that the County approve the recommendation of Mr. Bruner regarding participation in drainage improvements with Mr. Sawyer purchasing 100% of the materials for this project and granting the County an easement and Glynn County Public Works responsible for the installation.  Unanimously approved. 

 

15.              Wilson Circle Drainage project.  (G. Robertson/J.Bruner)

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to approve the drainage project based on funding availability.  Motion carries with a vote of 6-1 with Commissioner Jerome Clark opposed.

 

After further discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy to fund the project from the General Fund.  Unanimously approved.

 

16.       Meter changes for Airrigation only@ meters.  (K. Flanagan)  

This item deferred from the December 3, 1998 BOC meeting.

 


After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Chapman to hold a public hearing at the Board=s February 5th meeting at 5:00 pm to receive public input on this matter.  Unanimously approved.       

 

17.       Consider proposal to add additional members to the Planning Commission.  (D. Dowdy)

This item deferred from the November 19, 1998 BOC Meeting.

 

Motion by Commissioner Dowdy, seconded by Commissioner Tullos to send, per County ordinance, the following recommendations to the Planning Commission. 

 

1.                  Increase the existing planning commission to ten members.

 

2.                  The three additional members would be St. Simons Island residents, to be appointed by a vote of the whole County Commission.  The County Board would advertise for resumes of candidates and select the additional members from these submittals.

 

3.                  The present seven member board would be chosen by present guidelines.

 

4.                  The new planning board would hear appeals from all Glynn County residents.

 

5.                  The original seven member board would make all decisions concerning Glynn County outside of District Two.

 

6.                  Only the members from St. Simons would decide planning and zoning appeals from District Two.

 

7.                  Terms of the three additional members would be staggered.

 

Motion fails for lack of a majority vote of 3 to 4 with Chairperson Robertson, Commissioner Dowdy and Commissioner Tullos in favor and Commissioner Chapman, Commissioner Woodman, Commissioner Jerome Clark, and Commissioner Tommy Clark opposed. 

 

18.              Consideration and adoption of recommendations from the Long Term Water Resource Advisory Committee regarding water resource management plan.  (L. Gilmour)

 

After brief discussion motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy to adopt the recommendations from the Long Term Water Resource Advisory Committee and establish a water conservation subcommittee from the LTWRAC.  Unanimously approved.

 


19.              Consideration of Change Order #2 for Long Term Water Resource Management Study.  (L.Gilmour)

 

The Board heard from the following person(s):

 

Dick Johnston.

 

After brief discussion a motion was made by  Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve change order #2 as recommended by the Long Term Water Resources Advisory Committee.  Motion carries with a vote of 6-0-1 with Chairperson Robertson abstaining.

 

20.       Receive the hearing officer=s report in the appeal of adverse action against Dennis Smith.  (R. Rowell)

 

After hearing the presentation from the Personnel Director and brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark to accept the Personnel Director=s final recommendation.

 

After further discussion a motion was made by  Commissioner Chapman, seconded by Commissioner Dowdy to go into Executive Session for the purpose of discussion.  Unanimously approved.

 

Back in Regular Session

 

The motion to accept the Personnel Director=s final recommendation of five (5) days as stated, made by Commissioner Dowdy along with Commissioner Tommy Clark=s seconded were withdrawn. 

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark finding the following violation of the Glynn County Personnel Policy and upholding the hearing officer=s recommendation of suspension of five (5) days without pay.  Unanimously approved.

 

9.2.5    Falsification, removal or destruction of information related to employment, payroll or work related records or reports.

 

21.       Receive the hearing officer=s report in the appeal of adverse action against Brenda Ross.  (R. Rowell)

 


After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to go into Executive Session for the purpose of discussion.  Unanimously approved.

 

 

Back in Regular Session

 

A motion was made by Commissioner Dowdy, seconded by Commissioner Chapman finding the following violations of the Glynn County Personnel Policy  with disciplinary action  of a written reprimand and suspension for one (1) days without pay.  Motion carries with a vote of  5 -2 with Commissioner Dowdy, Commissioner Chapman, Commissioner Tullos, Commissioner Jerome Clark and Commissioner Woodman in favor and Chairperson Robertson, and Commissioner Tommy Clark opposed.

 

9.2.1    Willful or negligent violation of rules and regulations or related directives.

 

9.2.5    Falsification, removal or destruction of information related to employment, payroll or work related records or reports.

 

COMMISSIONER URGENT AND EMERGENCY ITEMS

 

Commissioner Jerome Clark - None

 

Commissioner Chapman

 

Disposition of equipment other than at public auction.

 

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy that the Finance Committee determine first that equipment is in fact Asurplus@ then authorize and approve anything that is to be disposed of in any way other than at the annual public auction, with those items presented to the Board of Commissioners for final approval.  Unanimously approved.

 

Commissioner Dowdy

 

1.         Equalization of water rates the City of Brunswick charges Glynn County. 

 

After brief discussion a motion was made by Commissioner Dowdy, seconded by Chairperson Robertson recommending the City of Brunswick look into equalizing the water rates it charges Glynn County in accordance with the SPLOST III agreement.  Motion carries 6-0-1 Commissioner Tullos abstaining.


2.                  Request status report relative to traffic signalization at the following intersections:

 

C           Scranton Road & Old Jesup Road - (J. Bruner)

C           & Old Jesup Road - (J. Bruner)

C           Traffic light at Exit #6 - (K. Flanagan)

 

Informational purposes only.  No Board action required at this time.

 

Commissioner Tullos - None

 

Commissioner Woodman

 

Moratorium relative to Article 8 of the Glynn County Zoning Ordinance regarding signage.

 

A motion was made by Commissioner Woodman, seconded by Commissioner Tullos to impose a moratorium on variance requests, from Article 8 of the Glynn County Zoning Ordinances related to signage effective upon passage by the Board, after Planning Commissioner review with planning staff recommendations to the Board for mandatory non-changeable sign requirements for Planned Development.  Staff to update this Board in two (2) months and obtain input from the two ordinance review committees.  Unanimously approved.

 

Commissioner Tommy Clark

 

1.                  Personnel item for discussion in Executive Session.

 

2.                  Emergency repairs to Old Jesup Road and South Port Road.

 

After brief discussion a motion was made by Commissioner Tommy Clark seconded by Commissioner Dowdy to deny trucks with more than 2 axles access to South Port Road with signs to be posted and enforcement.  ANo Thru Trucks@ , No more than 2 axles/No Semi.  Unanimously approved.

 

After further discussion a motion was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy to use SPLOST III funds to repair Old Jesup Road and South Port Road.  Unanimously approved.

 

Chairperson Robertson

 

1.                  Proposed 4 laning and widening of Highway 32.

 


After brief discussion Chairperson Robertson passed the gavel to Vice Chairperson  Dowdy and makes a motion which was seconded by Commissioner Tullos to send a letter of support to Senator VanStreat relative to the 4 laning and widening of Highway 32.  Unanimously approved.

 

2.                  Proposed Commission Retreat.

 

After brief discussion Chairperson Robertson passed the gavel to Vice Chairperson  Dowdy and makes a motion which was seconded by seconded by Commissioner Dowdy directing the Administrator set a specific date, time and location for the annual Commission Retreat.  Motion carries with a vote of 6-1 with Commissioner Chapman opposed.

 

CHIEF OF POLICE ITEMS

 

Status regarding the presentation of the Year End Reports.

 

Informational purposes only.  No Board action taken at this time.

 

COUNTY ATTORNEY ITEMS

 

Some items of pending/potential litigation for discussion in Executive Session.

 

ADMINISTRATOR ITEMS

 

1.                  Request from Jordan, Jones & Goulding for a 30 day extension relative to completion of the water rate study report.

 

A motion was made by Commissioner Jerome Clark, seconded by Commissioner Dowdy to approve a 30 day extension.  Unanimously approved.

 

2.                  Housekeeping item relative to bid award for  generators for South Mainland and St. Simons Island water & sewer systems.

 

After brief discussion,  motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to rescind the Board=s previous bid award in the amount of $272,951.10 changing the amount to the actual contract amount of $272,952.90 reflecting a difference of $1.80.  Motion carries with a vote of 6-1 with Commissioner Tommy Clark opposed.

 


3.                  Request from local Multiple Sclerosis foundation to place flyers/payroll stuffer=s in employees=s payroll to solicit support for an upcoming AWalk-a-thon@ at no cost to the County.

 

After brief discussion motion to approve was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark.  Unanimously approved. 

 

4.                  Item relative to personnel issue for discussion in Executive Session.

 

Motion by Commissioner Tullos, seconded by Commissioner Dowdy to adjourn to Executive Session to discuss items of pending/potentional litigation.  Unanimously approved.

 

Back in Regular Session

 

1.                  Motion by Commissioner Tullos, seconded by Commissioner Dowdy to reject the County Attorney=s recommendation.  Unanimously approved.

 

2.                  Motion by Commissioner Tommy Clark seconded by Commissioner Jerome Clark to concur with the County Administrator=s recommendation to hire Phyllis McNicoll as the new Finance Director.  Unanimously approved.

 

A motion to adjourn was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy.  Unanimously approved.

 

Meeting adjourned. 

 

 

 

 

 

Board of Commissioners

Glynn County, Georgia

 

 

Attest:                                                             ____________________________________

Geraldine Robertson, Chairperson

 

_________________________________

Vanessa D. Mincey, County Clerk