MINUTES

SPECIAL MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW GLYNN COUNTY COURTHOUSE

2ND FLOOR JURY ASSEMBLY ROOM

THURSDAY, JANUARY 7, 1999 AT 9:00 AM

 

PRESENT:                           Geraldine AGerry@ Robertson Chairperson

David L. Dowdy, Vice Chairperson

Jeff Chapman, Commissioner

Jerome Clark, Commissioner

Thomas B. ATommy@ Clark, Commissioner

Fred E. Tullos, Commissioner       

Henri Woodman, Commissioner

 

ALSO PRESENT:             Lee Gilmour, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Carl Alexander, Chief of Police

 

 

INVOCATION

 

PLEDGE OF ALLEGIANCE TO THE FLAG

 

 1.                SWEARING IN OF NEW COMMISSIONERS

 

A.        Jeffrey Chapman - Judge William T. Ligon, Jr.

B.         Fred Tullos - Judge Orion L. Douglass

C.        Henri Woodman - Judge Amanda F. Williams

 

 2.                PRESENTATIONS TO OUTGOING CHAIRPERSON AND VICE-CHAIRPERSON

 

1.                  Fred Tullos, Chairperson

2.                  Gerry Robertson, Vice-Chairperson

 

3.         ELECTION OF CHAIRPERSON

 

Motion by Commissioner Tommy Clark to nominate Commissioner Robertson as Chairperson of the Board of Commissioners

 

Motion by Commissioner Dowdy seconded by Commissioner Jerome Clark to close nominations.  Unanimously approved.

 

By acclamation Commissioner Robertson is selected as chairperson.


 

 

 

4.         ELECTION OF VICE CHAIRPERSON

 

Motion by Commissioner Woodman to nominate Commissioner Dowdy as Vice-Chairperson.  With no further nominations being made Commissioner Dowdy is selected as vice-chairperson.

 

 5.                Presentation from Judge A. Blenn Taylor, Jr., Sr. Superior Court Judge, Brunswick Judicial Circuit regarding the use of Probation Diversion Centers.

 

Informational purposes only.  No Board action required nor taken.

 

RECEPTION BREAK

 

POINT OF PRIVILEGE

 

Legislative update and words of encouragement from Representative Jack Kingston.

 

6.         CHAIRPERSON=S COMMITTEE APPOINTMENTS

 

A.        Personnel Committee (3 appointments)

 

Commissioner Tommy Clark, Chairman

Commissioner Woodman

Commissioner Robertson

 

B.         Finance Committee (3 appointments)

 

Commissioner Tullos, Chairman

Commissioner Chapman

Commissioner Jerome Clark

 

C.        Inter-Agency Criminal Justice Task Force (3 appointments)

 

Commissioner Dowdy, Chairman

Commissioner Tommy Clark

Commissioner Tullos

 

D.        Pension Committee (2 appointments)

 

Commissioner Chapman, Chairperson

Commissioner Jerome Clark


 

E.         Board of Health (1 appointment)

 

Commissioner Woodman

 

F.         Tourism Bureau (1 appointment)

 

Commissioner Woodman

 

G.        LEPC (1 appointment)

 

Commissioner Dowdy

 

8.                  Information Technology Advisory Committee

 

Chairperson Robertson, Chairperson

Commissioner Tullos,

Commissioner Dowdy

 

I.    Coastal Georgia RDC Board (2 appointments)

 

Chairperson Robertson

Commissioner Jerome Clark

 

10.              Rape Crisis Board

 

Commissioner Chapman

 

 7.        APPROVAL OF MINUTES

 

Approve Minutes of Regular Meeting held Thursday December 17, 1998.

 

Motion to approve, subject to any necessary corrections, by Commissioner Tommy Clark, seconded by Commissioner Dowdy.  Unanimously approved.

 

 8.        PROCLAMATION

 

A Proclamation designating Friday, February 19, 1999 as AArbor Day@ in Glynn County.  (G. Robertson)

 

Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark.  Unanimously approved.

 

 


 

 9.        PUBLIC HEARINGS

 

A.        Zoning

 

(1)       GC-30-98

 

Request to Rezone from Forest Agricultural to R-12 One-Family Residential, a tract of land consisting of 11.531 Acres, fronting 284.62 feet on the west side of W. O. W. Camp Road and having an average depth of approximately 1,000 feet; subject property beginning approximately 800 feet south of the W. O. W. Camp Road and Keith Drive intersection.  Property owned by Henry Sams, Jr., property owners.  (C. Taylor)

 

There being no one present to speak in favor or in opposition to the application and after brief discussion, motion to deny was made by Commissioner Tommy Clark, seconded by Commissioner Dowdy.  motion carries.  Re-zoning application denied.

 

(2)       GC-31-98

 

Request to Amend 3-91 Planned Development Zoning Text and Master Plan ABarnes Plantation@, regarding Signage; subject property located on the east side of Frederica Road, just north of 4th Avenue, St. Simons Island.  Property owned by Geoff Nolan.  (C. Taylor)

 

There being no one present to speak in favor or in opposition to and after brief discussion Chairperson Robertson passes the gavel to Vice-Chairperson Dowdy and makes a motion to deny the re-zoning application with Commissioner Tommy Clark seconding the motion.  Motion carries with a vote of 5 - 2 with Chairperson Robertson, Commissioner Dowdy, Commissioner Woodman, Commissioner Chapman, Commissioner Tommy Clark in favor of denial and Commissioner Jerome Clark and Commissioner Tullos opposed.  Re-zoning application denied.

 

(3)       GC-32-98

 

Request to Rezone from Forest Agricultural to Planned Development - General, 27.9 Acres being a portion of the Sea Island Golf Course; subject property begins 1,189 feet south of Kings Way and is located at the end of a private street, Retreat Avenue a/d/a Avenue of Oaks;


 

 

property further described as being located 600 feet west of Gould Street and butler Avenue, St. Simons Island.  Property owned by Sea Island Company.  (C. Taylor)

 

The Board heard from the following person(s)

 

Jim Gilbert

Bob Torras

 

After brief discussion motion to approve by Commissioner Jerome Clark, seconded by Commissioner Dowdy.  Unanimously approved as resolution number #R-01-99 with original documents filed per #R-06-98.

 

B.         Alcoholic Beverage License

 

Consider issuance of 1999 Alcoholic Beverage License to Ramada Inn Brunswick, 3040 Scarlett Street, Brunswick, Georgia.  LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE FOR CONSUMPTION OF PREMISES WITH SUNDAY SALES PERMITTED AND IN ROOM SERVICE.  (Occupational Tax)

 

Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark.  Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

 

10.       APPOINTMENTS

 

(A)      Glynn County Board of Health - Consumer Advocate Representative.  1 Position available - 3 year term.

 

(1)       MiriamPerrone (Currently Serving)

 

Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark to reappoint Miriam Perrone to the Glynn County Board of Health. Unanimously approved.

 

(B)       Selden Park Advisory Board - District 5 Appointment to fill  the unexpired term of Mr. Richard Perry.  Term expiration 03/01/00.


 

Motion by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark to appoint Lillie Frazier to the Selden Park Advisory Board to fill the unexpired term of Mr. Richard Perry .  Unanimously approved.

 

(C)      Zoning Appeals Board - Appointment to fill the unexpired term of Mr. Thomas H. Gibson.  Term expiration 03/16/99.

 

Motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark to appoint Ben T. Ramsey to fill the unexpired term of Thomas Gibson.  Unanimously approved.

 

11.       CONSENT AGENDA

 

A.        Finance Committee

 

(1)              Recommend denial of a request by Ms. Silvya Harris, General Manager, Blue

Waters Restaurant, St. Simons Island, Georgia, that $102.32 paid in penalties and interest because of a late payment of Alcohol by the Drink Taxes be refunded.  (Vote: 3-0-0)           

 

(2)       Recommend denial of a request by Mr. B. Patel, Knights Inn, Brunswick, Georgia, that $349.46 paid in penalties and interest because of a late payment of Accommodation Excise Taxes be refunded.  (Vote: 3-0-0)

 

(3)       Recommend all options to retrofit the Glynn County Courthouse Water Fountain be rejected and not make any changes to the Fountain.  (Vote:3-0-0) 

2.                                          General

 

(1)       Consider approval of Final Plat - Timber Ridge Subdivision, Phase III  - a eighty-six (86) lot residential subdivision consisting of 36.489 acres located at Canal Road and Cate Road.  (C. Taylor)

 

(2)       Consider bond release for Laurel Grove Plantation, Phase III.  (C. Taylor)

 

(3)       Concur with downgrade of Engineering Specialist position to Construction Inspector I with no negative budget impact.  (L. Gilmour)

 

(4)       Authorize canceling Board of Commissioners regular meeting scheduled for January 7, 1999 at 6:00 PM.  (F. Tullos)


 

Motion to approve Consent Agenda items by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark.  Unanimously approved.

 

12.       ITEMS REFERRED FROM FINANCE COMMITTEE

 

(A)      Recommend that staff be authorized go directly to the Board of Commissioners on January 7, 1999, for the award of a bid being opened January 5, 1999, for the Frederica Road Widening Project.  (Vote: 3-0-0)

 

Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark to award the bid to Littlefield Construction Co., in the amount of $292,284.00 with funding source designated as SPLOST II.  Motion carries by a vote of 4-2-1 with Chairperson Robertson, Commissioner Dowdy, Commissioner Jerome Clark and Commissioner Tommy Clark in favor, Commissioner Chapman and Commissioner Woodman opposed and Commissioner Tullos abstaining.

 

(B)       Recommend that staff be authorized to go directly to the Board of Commissioners on January 7, 1999, for the award of a bid being opened December 30, 1998, for the Office Park electrical improvement project.  (Vote: 3-0-0) 

 

Motion by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark to award the bid to Lynn Electric in the amount of $17,120.00.  Unanimously approved.

 

(C)      Recommend a ATreasury Fund@ be established through which cash receipts and cash disbursements of approved Funds will be processed.  Bank charges and interest earning to be distributed based upon each individual fund=s average account balance.  A Fund may use the services of the Treasury Fund only after verification by the County Attorney that the cash for that Fund is not required to be maintained separately by the law.  (Vote: 2-1-0 with Commissioner Robertson opposed)

 

After brief discussion Motion to approve by Commissioner Dowdy.  There being no second the motion dies for lack of a second.

 

After further discussion Motion to defer by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark.  Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.


 

GENERAL BUSINESS

 

13.       Consider request from Turtle Creek Homeowners Association relative to street lighting.  (T. Clark)

 

Motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy to allow homeowners association participation in the County=s street lighting reimbursement program.  Unanimously approved.

 

14.       Consider the establishment of the following budget report criteria to begin with the FY 2000 budget process: (H. Woodman)

 

(A)      Organizational Chart

(B)       Performance Review Measurements

(C)      Zero Based Budget

 

After brief discussion motion Commissioner Woodman, seconded by Commissioner Dowdy to approve the proposed budget process as recommended by Commissioner Woodman .  Unanimously approved.

 

 15.            Consider award of engineering services to Coastal Engineering, Inc., for improvements to Lift Station #1 with funding from the St. Simons Island Capital Improvement Account.  (K. Flanagan)

 

Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark to award bid to Coastal Engineering Inc., in the amount of $4,500.00.  Unanimously approved.

 

 16.            Authorize $12,000.00 in capital improvements to the Winchester Building to be paid from the Winchester Building Enterprise fund.  (L. Gilmour)

 

Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark with the dollar amount changed from $12,000.00 to $20,000.00 to be paid from the Winchester Building Enterprise fund.  Unanimously approved.

 

COMMISSIONER URGENT AND EMERGENCY ITEMS

 

Commissioner Tullos

 

Issues and concerns regarding LEPC Y2K coordination.

 

Commissioner Tommy Clark - None

 


 

Commissioner Jerome Clark - None

 

Commissioner Dowdy - None

 

Commissioner Woodman - None

 

Commissioner Chapman

 

Traffic concerns and speed limits on Highway 341 between Crispen Blvd., and Glyndale Dr.  It was recommended that a older police car with a uniform mannequin inside be placed in the Hwy. 341/I-95 interchange median area to help reduce speeding.   

 

CHIEF OF POLICE ITEMS

 

Presentation of the annual Use of Force Analysis for 1998 and announcement of State accreditation credentials. (Informational purposes only.  No Board action required nor taken.)

 

COUNTY ATTORNEY ITEMS

 

Item(s) of pending/potential litigation for discussion in Executive Session.

 

ADMINISTRATOR ITEMS

 

(1)       Request for Judge Amanda Williams for additional space for use by the Drug Court program.

 

Motion by Commissioner Woodman, seconded by Commissioner Tommy Clark authorizing obtaining rental space, within Glynn County, for the Phase II portion of the Drug Court program with a maximum rental fee paid of $1,000.00 per month.  Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.

 

(2)       Consider appointment of Ms. Phyllis McNicoll to the position of Acting Finance Director.

 

                        Motion to approve Commissioner Tullos, seconded by Commissioner Dowdy.  Unanimously approved.

 

(3)       Board direction relative to the development of Planning Districts.


Motion by Commissioner Tommy Clark, seconded by Commissioner Chapman to take no action on this issue and let it go through the Planning Commission process.  Unanimously approved.

 

            (4)       Introduction of the following new employees;

 

C                     Mr. Ulrich Keller, Administrative Analyst, County Administration

C                     Barbara Rogers, Administrative Analyst, Public Works Dept.

 

EXECUTIVE SESSION

 

Motion by Commissioner Dowdy to adjourn to Executive Session for purpose of discussing items of pending/potential litigation.  Unanimously approved

 

Back in Regular Session

 

There being no further business, motion to adjourn was made by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark.  Unanimously approved

 

Meeting adjourned.    

 

 

 

Board of Commissioners

Glynn County, Georgia

 

 

Attest:                                                             ____________________________________

Geraldine Robertson, Chairperson

 

_________________________________

Vanessa D. Mincey, County Clerk