MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, DECEMBER 21, 2000 AT 5:00 PM







Present: Chairman Tommy Clark

Commissioner Jerome Clark

Commissioner Chapman

Commissioner Dowdy

Commissioner Robertson

Commissioner Tullos

Commissioner Woodman



Absent: Mark Eckert, County Administrator



Also Present: Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Carl Alexander, Police Chief



5:00 PM



Review the revenue, expenditures and status of SPLOST 3 projects.



Informational purposes only. No Board action required nor taken at this time.



5:30 Meeting - Employee Recognition



Present: Chairman Tommy Clark

Commissioner Jerome Clark

Commissioner Chapman

Commissioner Dowdy

Commissioner Robertson

Commissioner Tullos

Commissioner Woodman



Also Present: Mark Eckert, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Carl Alexander, Police Chief



Recognition of employees who have completed twenty, twenty-five, thirty or more years of service with Glynn County



6:00 PM Regular Meeting



Present: Chairman Tommy Clark

Commissioner Jerome Clark

Commissioner Chapman

Commissioner Dowdy

Commissioner Robertson

Commissioner Tullos

Commissioner Woodman



Also Present: Mark Eckert, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Carl Alexander, Police Chief



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



Approve Minutes of the Regular Meeting held Thursday, December 7, 2000.



A motion was made by Commissioner Robertson seconded by Commissioner Jerome Clark to approve the above referenced minutes, subject to any necessary corrections. Unanimously approved.

POINT OF PRIVILEGE



The Chairman and Commission wish all the citizens of Glynn County a Merry Christmas



A motion was made by Commissioner Dowdy seconded by Commissioner Tullos to change the time of the January 4, 2000 Board of Commissioner meeting from 6:00 PM to 9:00 AM. Unanimously approved.



2. EMPLOYEE OF THE MONTH



Presentation of Plaque and $50 check to Gina Flanagan, Administrative Secretary II, Glynn County Police Department.



Informational purposes only. No Board action required nor taken at this time.











  • PROCLAMATIONS



(A) Proclamations honoring the following employees upon their retirement. (T. Clark)

  • Fran Carlino
  • Olan Chancey
  • Robert Alford
  • Robert Howe
  • Autry Milton

A motion was made by Commissioner Tullos seconded by Commissioner Dowdy to approve the above referenced proclamations honoring the aforementioned employees upon their retirement. Unanimously approved.

  • A proclamation honoring Theresa Hanel for her act of heroism during the events of Friday, November 24, 2000. (C. Johnson)



A motion was made by Commissioner Dowdy seconded by Commissioner Tullos to approve the above proclamation honoring Theresa Hanel. Unanimously approved.



4. PRESENTATIONS



(A) Recognition of the 2000 GRPA State Soccer Champions Under 14 Age Division. (W. Davis)



Informational purposes only. No Board action required nor taken at this time.

(B) Recognition of the 2000 GRPA State Soccer Champion Runner-Up Under 16 Age Division. (W. Davis)



Informational purposes only. No Board action required nor taken at this time.



(C) Presentation honoring Commissioner David L. Dowdy and Commissioner Gerry Robertson. (T. Clark)



/Informational purposes only. No Board action required nor taken at this time.



The following item was moved from its original location on the agenda and addressed by the Board at this time.



*General Business



16. Receive status report regarding School Board investigation. (J. Chapman)



Informational purposes only. No Board action required nor taken at this time.



The Board resumes the regular order of the agenda at this time.

5. PUBLIC HEARINGS

(A) Zoning

GC-21-00



Consider a request rezone from Conservation Preservation to R-6 One-Family residential, an irregular shaped 11,813.47 square foot parcel of land located northeast of Lot 7 of Thompson Cove Subdivision incorporated into said lot; Subject property further described as being located immediately south of South Point Subdivision and east of the Hendrix Tract (fronting on Demere Road approximately 1,000 feet south of East Beach Causeway.) Ronald and Deborah Bell Property owners. (E. Halbig) This item was deferred from the Board's December 7, 2000 agenda.



The Board heard from the following person(s)



In Favor

Bob Cunningham, representing the applicants

Opposed



Tom Swann, RUPA

Mittie Hendrix, adjacent property owner

Tom Lee,

Woody Collins

Susan Eddings

After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Dowdy to approve the above referenced rezoning application subject to use restrictions as recommended by the County Attorney. Motion fails for lack of receiving a majority vote. Vote: 3-4 with Commissioner Chapman, Commissioner Dowdy and Chairman Tommy Clark in favor and Commissioner Jerome Clark, Commissioner Robertson, Commissioner Tullos and Commissioner Woodman opposed.



(B) Alcoholic Beverage Licences



1. Consider the issuance of a 2001 Alcoholic Beverage License to Grace Garden Restaurant, 98 Altama Connector, Brunswick, GA. LICENSE TO SELL MALT BEVERAGES ONLY FOR CONSUMPTION ON PREMISES. NO SUNDAY SALES. (C. Alexander/Occupation Tax)



There being no citizen opposition expressed a motion was made by Commissioner Dowdy seconded by Commissioner Jerome Clark to approve the above referenced alcoholic beverage license. Motion carries with a vote of 6-0-1 with Chairman Tommy Clark abstaining.



2. Consider renewal of 2001 Alcoholic Beverage Licenses.

(C., Alexander/Occupation Tax) See attached listing located in Agenda Briefing Book.



There being no citizen opposition expressed a motion was made by Commissioner Tullos seconded by Commissioner Robertson to approve the referenced alcoholic beverage licenses. Unanimously approved.



6. CONSENT AGENDA



(A) Personnel Committee



      • Approve sending to employee hearings draft amendments to the Personnel Policy to allow for the lay-off of employees unable to perform the essential functions of their positions and expand the tuition reimbursement program to employees laid off under these circumstances (Vote 2-0)



2. Approve a technology use policy which outlines how employees may use technological tools provided by Glynn County (Vote 2-0)



3. Approve an amendment to the Summary Plan Description (SPD) governing the county's group health insurance to specifically state that elected and appointed officials, except appointed boards, committees and commissions, are covered by the plan (Vote 2-0)



4. Approve the COBRA rates for calendar year 2001 at the calendar year 2000 rates (Vote 2-0)



(B) Consent Agenda - General Business



      • Approve the acceptance of the drainage easements offered by Coastal Hardware and Building Supply, Inc., and Ms. Carolyn Brown. (J. Bruner)



      • Approve the acceptance of State Contract No. AP01 9000-23 (127) for Malcolm McKinnon Airport Rehabilitation of Runway 4/22. (S. Brian)



      • Recognition of the Sublease Agreement No. DTFA06-99-L-20103 between the Brunswick and Glynn County Development Authority and the United States of America (Federal Aviation Administration) for the Federal Aviation Administration's REIL System located at the Malcolm B. McKinnon Airport. (S. Brian)



After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to approve the above referenced Consent Agenda items with the exception of item(s) 6-A (1, 2 & 4) which were pulled for discussion. Unanimously approved.



ITEMS PULLED FROM CONSENT AGENDA FOR DISCUSSION



6. CONSENT AGENDA



(A) Personnel Committee



      • Approve sending to employee hearings draft amendments to the Personnel Policy to allow for the lay-off of employees unable to perform the essential functions of their positions and expand the tuition reimbursement program to employees laid off under these circumstances (Vote 2-0)



After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Robertson to approve sending to employee hearings draft amendments to the Personnel Policy to allow for the lay-off of employees unable to perform the essential functions of their positions and expand the tuition reimbursement program to employees laid off under these circumstances. Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.









2. Approve a technology use policy which outlines how employees may use technological tools provided by Glynn County (Vote 2-0)



After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the recommended technology use policy with the amendment as recommended by the Personnel Director. Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.



4. Approve the COBRA rates for calendar year 2001 at the calendar year 2000 rates (Vote 2-0)



After brief discussion a motion was made by Commissioner Jerome Clark, seconded by Commissioner Robertson to approve the COBRA rates for calendar year 2001 at the calendar year 2000 rates. Motion carries with a vote of 5-2 with Commissioner Tullos and Commissioner Woodman opposed.



  • ITEMS REFERRED FROM PERSONNEL COMMITTEE



Award the medical reinsurance coverage for calendar year 2001 to the current carrier, HCCB, in the amount of $269,596 for specific coverage only with an increase in the specific deductible from $60,000 to $75,000 (Vote 2-0)



After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to award the medical reinsurance coverage for calendar year 2001 to the current carrier, HCCB, in the amount of $269,596.00 for specific coverage only with an increase in the specific deductible from $60,000.00 to $75,000.00. Unanimously approved.



GENERAL BUSINESS



  • Consider a request from the Royal Oaks Homeowners Association to participate in the County's street lighting program. (T. Clark)



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Dowdy to approve the request from the Royal Oaks Homeowners Association to participate in the County's street lighting program. Unanimously approved.



  • Consider a request from Bicycle Ride Across Georgia (BRAG) to use Neptune Park and the bandstand area on Saturday, June 23, 2001 to celebrate the completion of their annual ride across Georgia. (G. Robertson) This item was deferred from the Board's December 7, 2000 meeting.

After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Tullos to approve the request from Bicycle Ride Across Georgia (BRAG) to use Neptune Park and the bandstand area on Saturday, June 23, 2001 to celebrate the completion of their annual ride across Georgia. Unanimously approved.



  • Discussion regarding Ridgewood Plantation Subdivision Phase II A. (M. Eckert)



Informational purposes only. No Board action required nor taken at this time.



  • Consider a request from West Point Plantation, LLC for an extension of the West Point Plantations hookup agreement. (G. Robertson)



After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Dowdy to enter into a new ten (10) year agreement between Glynn County and West Point Plantation LLC, to extend its reservation rights of two hundred ninety three (293) waste water hookups and relinquishing its rights to purchase one hundred fourteen (114) waste water hookups, with West Point Plantation or its assignees agreeing to pay the standard county impact fee per hookup with no reimbursement of said fees to West Point Plantation LLC. The agreement will be effective at the expiration of the current agreement with John J. Hart. Unanimously approved.



  • Consider authorizing the County's participation as a member of the Utilities Protection Center, Inc. (J. Bruner)



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Tullos authorizing that Glynn County join the Utilities Protection Center, Inc., and that the Chairman be authorized to sign the Membership Agreement. Additionally, establish a new program in the Public Works budget that is funded for $5,500.00 from the General Fund, fund balance. Unanimously approved.



  • Consider acceptance of utility line easements for the PAWS Project. (G. Moore)



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Jerome Clark to accept the easements, subject to the County Attorney's approval. Unanimously approved.





  • Presentation by Mr. David Kyler regarding Georgia Water Bill of Rights. (G. Robertson)



A motion was made by Commissioner Robertson, seconded by Commissioner Woodman to support Georgia's Water Bill of Rights. Motion carries with a vote of 6-0-1 with Commissioner Chapman abstaining.

  • Discussion regarding Lease Committee Recommendations. (U. Keller)



After brief discussion a motion was made by Commissioner Woodman seconded by Commissioner Jerome Clark to adopt the recommendations of the Lease Committee that recommend standardization of lease content as well as organization specific recommendations and direct the County Attorney to draw up new agreements with the respective organizations. Unanimously approved.



  • Receive status report regarding School Board investigation. (J. Chapman)



This item was addressed earlier in the meeting. See *



Addition of an item(s) to the published agenda.



A motion was made by Commissioner Dowdy seconded by Commissioner Chapman to add an item to the published agenda for discussion and consideration. Motion fails for lack of receiving a majority vote. Vote: 3-5 with Commissioner Dowdy Commissioner Jerome Clark and Commissioner Chapman in favor and Chairman Tommy Clark, Commissioner Robertson, Commissioner Woodman and Commissioner Tullos opposed.



A motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to add the following item to the agenda for discussion. Motion carries with a vote of 5-2 with Commissioner Woodman and Commissioner Tullos opposed.



Discussion regarding the letter addressing new lot size requirements.



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Dowdy to send a resolution to request a delay in the implementation of the minimum lot size requirement for a period of 60 days to allow the holding of public hearings regarding this issue. Motion carries with a vote of 6-1 with Commissioner Woodman opposed. Approved as resolution #R-72-00 per #R-06-98













  • EXECUTIVE SESSION



A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to adjourn to Executive Session to discuss an item regarding Personnel. Unanimously approved.



Back in Regular Session



A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the Executive Session Minutes of December 7, 2000. Unanimously approved.



A motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to extend the employment contract of Mr. Mark Eckert for a period of 2 years with an annual performance review and authorize a five (5) percent merit increase effective January 1, 2001. Unanimously approved.



There being no further business, meeting adjourned.





Board of Commissioners

Glynn County, Georgia



Attest:

______________________________

Tommy Clark, Chairman

_____________________________

Vanessa D. Mincey, County Clerk