MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, NOVEMBER 16, 2000 AT 5:00 PM



5:00 Meeting - Employee Recognition



Recognition of employees who have completed Ten (10) years of

Service with Glynn County.



Present: Chairman Tommy Clark

Commissioner Jerome Clark

Commissioner Dowdy

Commissioner Robertson

Commissioner Tullos

Commissioner Woodman

Absent: Commissioner Chapman



Also Present: Gary Moore, County Attorney

Vanessa Mincey, County Clerk

Carl Alexander, Police Chief



6:00 PM Regular Meeting



Present: Chairman Tommy Clark

Commissioner Jerome Clark

Commissioner Chapman

Commissioner Dowdy

Commissioner Robertson

Commissioner Tullos

Commissioner Woodman



Also Present: Mark Eckert, County Administrator

Gary Moore, County Attorney

Vanessa Mincey, County Clerk

Carl Alexander, Police Chief





INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



  • Approve Minutes of the Joint Meeting held Tuesday, October 31, 2000



A motion was made by Commissioner Jerome Clark seconded by Commissioner Woodman to approve the above referenced minutes, subject to any necessary corrections. Motion carries with a vote of 6-0-1 with Chairman Tommy Clark abstaining.



  • Approve Minutes of the Regular Meeting held Thursday, November 2, 2000.



A motion was made by Commissioner Tullos seconded by Commissioner Robertson to approve the above referenced minutes, subject to any necessary corrections. Motion carries with a vote of 6-0-1 with Commissioner Jerome Clark abstaining



2. EMPLOYEE OF THE MONTH



Presentation of Plaque and $50 check to Ollie Herndon, Cashier Clerk, Tax Commissioner



Informational purposes only. No Board action required nor taken at this time.



3. PUBLIC HEARINGS



(A) Abandonment

Reconsider an application for abandonment of a portion of Ocean Street, between Lots 8, 9, and 10 Block A and Lots 8, 9, and 10 Block B in Arnold Subdivision, St. Simons Island, GA. E. M. Culver, William Downey and Brent & Dolly Thomas, applicants. (J. Bruner) This item was referred from the Board's October 19, 2000 meeting.



The Board heard from the following person(s)



In Favor





Jim Gilbert, representing the applicants

Opposed



Ann Williams

Tom Swann

Tom Lee

Caroll Grooters

Frank Booker

Owen Zetterower

After brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Jerome Clark to approve abandonment of a portion of Ocean Street. That portion located landward from the Johnson Rock's, nothing seaward of the Johnson Rocks and not including the property claimed by the State of Georgia. Motion carries with a vote of 4-3 with Commissioner Dowdy, Commissioner Chapman, Commissioner Jerome Clark and Commissioner Woodman in favor. Commissioner Robertson, Commissioner Tullos and Chairman Tommy Clark Opposed. Approved as resolution #R-67-00 with original filed per #R-06-98.

(B) Alcoholic Beverage Licences



Consider the issuance of a 2000 Alcoholic Beverage License to Embassy Suites Hotel, 500 Mall Blvd., Brunswick, GA. LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES. NO SUNDAY SALES. (Occupational Tax)



There being no citizen opposition, a motion was made by Commissioner Dowdy seconded by Commissioner Tullos to approve the above referenced alcoholic beverage license. Motion carries with a vote of 6-0-1 with Chairman Tommy Clark abstaining.

4. APPOINTMENTS - Glynn County Employee Pension Administration Committee



Appoint two non-management employees to represent the Public Works and Administrative Department employees on the Pension Administration Committee with terms beginning January 1, 2001. (R. Rowell)



At the request of Commissioner Jerome Clark this item has been deferred to the Board's December 7, 2000 Meeting



5. CONSENT AGENDA



(A) Personnel Committee

1. Approve a request to issue a Request for Proposals for a health care network of providers. (Vote: 3-0)





2. Approve a request to renew the contracts with: (Vote: 3-0)



  • Hunt, Dupree, Rhine Associates for flex program administration services for one year beginning January 1, 2001.



  • Georgia Healthcare Partnership (GHP) as third party administrator for health claims for one year beginning January 1, 2001.



  • Pharmacy Advantage Services as the prescription drug program for one year beginning January 1, 2001.



    • Pension Administration Committee



Reject all proposals to a Request for Proposals for actuarial services, authorize staff to issue a revised RFP, and extend the current contract with Buck Consultants at the same rates for a period not to exceed 90 days from the expiration of the current contract. (Vote: 9-0)



(C) Consent Agenda - General Business



Consider a request from the St. Simons Optimist Club to use the lot adjacent to Demere Annex for the sale of Christmas trees. 



A motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to approve the above referenced Consent Agenda items. Unanimously approved.



GENERAL BUSINESS



  • Letter of Credit No. ATL/P600768 for King's Point Subdivision, Sea Island, Georgia. LOC Amount $52,250.00. (L. Sutton)



After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to extend the above referenced Letter of Credit for Kings Point Subdivision in the amount $52,250.00 for a period of six (6) months. Unanimously approved.



7. Letter of Credit No 2253 for Ridgewood Plantation, Phase II-A, Brunswick, Georgia. LOC Amount $2,000.00. (L. Sutton)



After brief discussion a motion was made by Commissioner Robertson seconded by to call the above referenced Letter of Credit for Ridgewood Subdivision Phase II-A in the amount of $2,000.00 and authorize staff to bid out the entire improvement cost and do the work and authorize the County Attorney to proceed against the developer for recovery of the cost to do the work. Motion dies for lack of receiving a proper second.



After further discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to defer this action and ask that Mr. Brockington and the County Administrator sit down and workout some of these issues and extend the Letter of Credit for a period of 30 days so that Mr. Brockington, the Administrator and Community Development staff can workout the details. If a new Letter of Credit showing an extension of 30 days is not delivered to the County Clerk's office by 5:00 PM Wednesday, November 29, 2000 the Letter of Credit is to be called by the County. Unanimously approved.



  • Consider approval of the Final Plat for Lexington Place Phase I. (L. Sutton)



After brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Robertson to approve the Final Plat entitled "Final Plat for Lexington Place, Phase I", subject to the County Attorney's approval of the deeds as to form and subject to the developer providing an irrevocable letter of credit in the amount of $95,355.00. Motion carries with a vote of 6-0-1with Commissioner Robertson abstaining.



  • Consider approval of the draft Greenspace Plan and Resolution for submittal to Georgia DNR no later than November 30, 2000. (D. Newbern)



After brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Chapman directing the County Attorney to edit the agreement and bring it back to the Board of Commissioners for consideration at a Special Called Meeting to Be Held on Monday, November 27, 2000 at 4:00 pm. Unanimously approved.







  • Consider submitting a contract proposal to the Coastal Georgia RDC-FEMA Project Impact program to finance eligible local projects that contribute to emergency preparedness. (D. Newbern)



After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to proceed with preparing the contract documents necessary to secure funding for Project impact projects; specifically, two GPS units for the City of Brunswick, a generator for back-up electrical supply, and the balance for storm shutters and retrofitted windows for the Harold Pate Building, subject to approval by the County Attorney. Motion carries with a vote of 6-1 with Commissioner Chapman opposed



  • Consider approval of submitting six (6) grant applications to Georgia Department of Community Affairs for Local Assistance Grant funding, and acceptance of the grant funds, subject to the County Attorney's approval of grant documents. (D. Newbern)



After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Woodman to authorize the filing of grant applications with the Georgia Department of Community Affairs for the following six (6) proposed projects funded by the Legislative Assistance Grant program, and authorize the execution of the necessary grant contracts subject to the County Attorney's approval. Motion carries with a vote of 5-2 with Commissioner Chapman and Commissioner Dowdy opposed



  • $10,000.00 - County-owned basketball court in Beverly Shores.
    • $20,000.00 - Purchase and install lighting for North Glynn Recreation Park
    • $25,000.00 - Purchase/install lights for North Glynn Recreation Park Ballfield.
    • $24,000.00 - Construct/renovate entrance and parking lot at Animal Control Center
    • $20,000.00 - Purchase and install playground equipment at Massengale Park
    • $8,000.00 - Help finance Altamaha Park Fishing Pier construction



12. Receive report regarding proposal from the firm of Day Wilburn Associates, Inc., to perform a design and sequencing study for a traffic signal at the Altama Connector/Home Depot entrance. This item was referred from the Board's October 5, 2000 meeting. (J. Bruner)



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Dowdy to accept all three elements of the Day Wilburn Associates, Inc., proposal for a Traffic Operational Analysis for the Altama Connector in the vicinity of Spur 25 with funding of $14,000.00 from the $150,000.00 funds allocated for intersection improvements. Unanimously approved.









    • Element 1: Signal Warrant Analysis for the Home Depot driveway at the Altama Connector intersection and operational analysis for the proposed signal and the signal at Spur 25.



    • Element 2: Signal operational analysis for the following signalized intersections:
    • Altama Connector at Altama Avenue
    • Altama Connector at Scranton Connector
    • Altama Connector at Spur 25
    • Altama Connector at Home Depot Driveway (proposed)



    • Element 3: Qualitative evaluation of additional roadway connections in the area to mitigate traffic congestion of the Altama Connector.



  • Approval of second year contract renewal with Azurix of Georgia for County's water & sewer operation. (U. Keller)



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Jerome Clark to authorize the Chairperson to approve and sign the proposed amendment to the contract with AZURIX North America. Unanimously approved.



  • Discussion regarding search for Public Health facility. (U. Keller)



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Jerome Clark authorizing the Administrator to enlist the services of a commercial real estate agent in locating an acceptable Public Health facility. Should expenses occur, funding will come out of the Winchester account fund balance. Unanimously approved.



  • Authorize the purchase of various items as submitted by the Police Department with funding to come from the Local Law Enforcement Block Grant program. This grant was accepted by the Commission at its November 2, 2000 meeting. (C. Alexander)



After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Tullos to approve the purchase of the listed items submitted by the Police Department. Funding to come from the Local Law Enforcement Block Grant program. Unanimously approved.









  • $5,200.00 - 15 Remington 870 Shotguns @ $350.00 ea
  • $2,875.00 - 50 Shotgun holding racks @ $57.50 ea (Sole Source)
  • $850.00 - 1 6' x 14' Utility Trailer
  • $4,395.00 - 1 Intoxilizer Machine model 5000 EN
  • $34,000.00 - 6 Video Cameras for vehicles @ $4000.00 ea
  • $5,500.00 - 5 Radar Units duel operation @ $1,100.00 ea
  • $3,000.00 - 3 Whelen Light Bars @ $1,000.00 ea
  • $3,200.00 - 8 Traffic Display Advisors @ $400.00 ea
  • $1,000.00 - 1 Traffic Monitoring Device "TimeMark3"
  • $3,000.00 - 2 H & K UMP .45 Cal. Sub-gun/Carbine @ $1,500.00 ea
  • $3,500.00 - Facial Composite Software $3,500.00
  • $500.00 - Dual Deck VCR for high speed duplication
  • $30,000.00 - Forensic Video Editor (Surveillance tapes)
  • Discussion regarding the reinstatement of a joint drug enforcement agency. (C. Alexander)



After brief discussion a motion was made by Commissioner Jerome Clark seconded by Commissioner Dowdy to authorize the reinstatement of a joint drug enforcement agency between Glynn County and the City of Brunswick. The new agency will be identified as GBN (Glynn Brunswick Narcotics). Unanimously approved.



  • Consider an agreement between the City and County relative to the County performing various planning functions for the City. (M. Eckert) (Follow-up item from 103100 Joint Meeting)



At the request of Mr. Mark Eckert this item has been pulled from the agenda and requires no Board action at this time.



  • Discussion regarding water and sewer rates in the unincorporated areas of Glynn County. (M. Eckert)



After brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Robertson directing the County Clerk to advertise for a Public Hearing to be held at the Board's meeting of December 7, 2000. Should the public hearing result in the County Commission voting to undertake the rate dispute resolution procedure under H. B. 489. Further move that the Chairman direct the Administrator to hire a professional engineer to execute the necessary study. Said study is to be concluded on or before April 1, 2001. Motion carries with a vote of 6-1 with Commissioner Tullos oppossed.



  • Consider implementation of an emergency policy to last for a period six months (6) with the possibility of a six month extension to deal with addressing problems relative to new homes and businesses. (M. Eckert)



After brief discussion a motion was made by Commissioner Woodman seconded by Commissioner Dowdy directing that staff be allowed to use the accelerated format of readdressing areas through the mail rather than through the community meeting format. This format shall be allowed in situations in which a new homeowner or business faces a month or longer delay in receiving an address. This procedure shall remain in effect for six (6) months or through May 16, 2001. If development pressure has diminished by that period, the process shall be discontinued. If the situation remains as it is presently, the Administrator will be allowed to extend the process for one additional six month period. Unanimously approved.

  • Discussion regarding railroad crossing on Georgia Highway 99. (T. Clark)



A motion was made by Commissioner Dowdy, seconded by Commissioner Woodman to send a letter to DOT and CSX to get the 2 railroad crossings located on Highway 99 near its intersection with Highway 32 fixed. Unanimously approved.



Note: At this time the Chairman appointed the following individuals to serve on a committee to review all railroad crossings in the County.



Commissioner Jeff Chapman

Chairman Tommy Clark

Mr. Gary Moore, County Attorney

Mr. Mark Eckert, County Administrator



  • Report regarding information from State Auditors office. (T. Clark)



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Dowdy directing that a resolution be prepared calling for a performance review of the Glynn County Board of Tax Assessors in accordance with OCGA 48-5-295.1 and authorize the Chairman to execute said resolution and forward to Revenue Commissioner Jerry Jackson for further action and authorize the payment of reasonable expenses of the performance review team. Unanimously approved.









  • Discussion and vote regarding Commissioner's compensation. ( G. Robertson)



After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Dowdy to adopt the resolution requesting Glynn County's legislative delegation introduce and support local legislation setting the salary for the Chairman and other members of the Glynn County Board of Commissioners at $12,000 and $10,000 per year respectively and set the expense allowance for the Chairman and other members of the Glynn County Board of Commissioners at $600 and $500 per month respectively. Motion carries with a vote of 4-3 with Commissioner Robertson, Commissioner Dowdy, Commissioner Woodman and Commissioner Jerome Clark in favor and Chairman Tommy Clark, Commissioner Tullos, and Commissioner Chapman opposed. Approved as resolution #R-68-00 per #R-06-98

  • EXECUTIVE SESSION



A motion was made by Commissioner Tullos seconded by Commissioner Woodman to adjourn to Executive Session to discuss matters of Pending/Potential Litigation. Unanimously approved.



Back in Regular Session



A motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to approve the minutes of the Executive Session held Thursday, November 2, 2000. 6-0-1 with Commissioner Jerome Clark abstaining.



There being no further business, meeting adjourned.





Board of Commissioners

Glynn County, Georgia





Attest: ____________________________________

Tommy Clark, Chairman



____________________________

Vanessa D. Mincey, County Clerk