MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, SEPTEMBER, 7, 2000 AT 6:00 PM









PRESENT: Chairman Tommy Clark

Commissioner Jerome Clark

Commissioner Jeff Chapman

Commissioner David Dowdy

Commissioner Gerry Robertson

Commissioner Fred Tullos

Commissioner Henri Woodman



ALSO PRESENT: Mark Eckert, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Glynn County Police Dept.



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



    • Approve Minutes of the Regular Meeting held Thursday, August 17, 2000



A motion was made by Commissioner Jerome Clark seconded by Commissioner Woodman to approve the above referenced minutes subject to any necessary corrections. Unanimously approved.



    • Approve Minutes of the Luncheon Work session held Wednesday, August 30, 2000.

A motion was made by Commissioner Robertson seconded by Commissioner Chapman to approve the above referenced minutes subject to any necessary corrections. Motion carries with a vote of 6-0-1 with Commissioner Jerome Clark Tullos abstaining.



POINT OF PRIVILEGE



At the request of Chairman Tommy Clark this item was moved from its original position on the agenda and addressed by the Board at this time.

4. *ITEMS DEFERRED FROM FINANCE COMMITTEE



Recommend filing a $150,000.00 grant application with the Southeast Coastal Regional Board for the purpose of securing revenues to finance Drug Court expenses. (Vote: 2-1-0)



After brief discussion a motion was made by Commissioner Woodman seconded by Commissioner Robertson to authorize Glynn County to file a $150,000.00 grant application with the Southeast Coastal Regional Board for the purpose of securing revenues to finance Drug Court expenses. Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.



2. PUBLIC HEARINGS



(A) Zoning



1. GC-15-00



Consider request to rezone from Forest Agricultural to Planned Development-Residential, (Manufactured Homes) a 23.136 acre tract located on Yarnell Road at the Yarnell Road and Beardon Drive intersection. Subject property lying south of the Spur Tract to Glynco and east of Interstate 95. Property owned by E. W. Merritt. (E. Halbig)



The Board heard from the following person(s)



In Favor - None Opposed - None



There being no citizen response and after brief discussion a motion was made by Commissioner Jerome Clark seconded by Commissioner Woodman to approve the above referenced rezoning request subject to the following conditions. Motion carries with a vote of 5-2 with Commissioner Chapman and Commissioner Dowdy opposed. Approved as resolution #R-52-00 per #R-06-98



  • Boundary survey and property deed have matching legal descriptions, and that PD-R zoning be applied to the area describe in said legal description.



        • General Layout Plan of Merritt's Place be reconfigured so that the alignment of Beardon Drive and Merritt Circle are in conformance with Subdivision Regulations Section 602.2 (b) Street Jogs.



        • General Layout Plan of Merritt's Place be reconfigured so that lots 1 through 5 and lots 9 and 10 of the plan meet the requirements of the Health Department, specifically pertaining to easements and minimum lot size for septic tanks.



2. GC-17-00



Consider request to rezone from R-6 One-Family Residential to General Residential, Lots 46 & 47 in Phase III of Waverly Pines Subdivision. The subject property has a total frontage of 263 ft. on the north side of Chapel Crossing Road (a/k/a Highway 303), beginning approximately 574 ft. east of Ethridge Drive. Property owned by Gino Marsili, Neil Foster, agent. (E. Halbig)



The Board heard from the following person(s)



In Favor - None Opposed - None



After brief discussion a motion was made by Commissioner Woodman seconded by Commissioner Jerome Clark to deny the above referenced rezoning request. Unanimously approved.

  • GC-21-00



Consider a request rezone from Conservation Preservation to R-6 One-Family Residential, an irregular shaped 11,813.47 sq. ft. parcel of land located northeast of Lot 7 of Thompson Cove Subdivision. Subject property further described as being located immediately south of South Point Subdivision and east of the Hendrix Tract (fronting on Demere Road, approximately 1,000 ft. south of the East Beach Causeway.) Property owned by Ronald & Deborah Bell. (E. Halbig)



The Board heard from the following person(s)



In Favor



Bob Cunningham, representing Ron & Deborah Bell

Norman Blood, Surveyor

Ron Bell, property owner





Opposed

Mittie Hendrix, adjacent property owner

Susan Eddings, area realtor

Tom Swann, representing RUPA and as a property owner

Carla Castello, adjacent property owner,



After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Tullos to deny the above referenced rezoning request. Motion fails for lack of receiving a majority vote. Vote: 3-4 with Commissioner Robertson, Commissioner Tullos and Commissioner Jerome Clark in favor and Chairman Tommy Clark, Commissioner Chapman, Commissioner Dowdy, Commissioner Woodman opposed.



A motion was made by Commissioner Chapman seconded by Commissioner Dowdy to approve the rezoning application with the following conditions:



* No structures other than a swimming pool and cabana whicb is defined as a building less than 500 sq. ft. with no sleeping spaces in it, confined to one story, not for residential uses, to be used only as an accessory to the pool.



After further discussion Commissioner Chapman amends his motion with Commissioner Dowdy amending his second to defer action on this item to the September 21, 2000 Board meeting to finish this hearing and prepare an appropriate motion that would protect the public's interest. Motion carries with a vote of 5-2 with Commissioner Robertson and Commissioner Tullos opposed.



4. GC-23-00

Consider a request to rezone from Forest Agricultural to Medium Residential a 19.97 acre tract located on the southwest corner of U. S. Highway 17 and South Port Parkway; having 1,052.09 ft. of frontage on South Port Parkway. Property owned by Southport Group, LLC. (E. Halbig)



The Board heard from the following person(s)



In Favor - None Opposed - None





There being no citizen response a motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to approve the above referenced rezoning request subject to the following conditions. Unanimously approved as resolution #R-53-00 per #R-06-98



  • No parking inside the thirty (30) foot setback



  • Access be limited to Southport Road.



5. GC-24-00



Consider a request to rezone from Forest Agricultural to Local Commercial a 17.11 acre tract located on the southeast corner of U.S. Highway 17 and South Port Parkway; having 1,947.95 ft. of frontage on U. S. Highway 17 and 429.32 ft. of frontage on South Port Parkway. Subject property has an average depth of 410 ft. Property owned by Southport Group, LLC. (E. Halbig)

The Board heard from the following person(s)



In Favor - None Opposed - None



There being no citizen response a motion was made by Commissioner Woodman seconded by Commissioner Jerome Clark to approve the above referenced rezoning application subject to the following conditions. Unanimously approved as resolution #R-54-00 per #R-06-98



  • Requirement that the 10 foot front setback from U. S. 17 Right of Way be increased to a 25 foot setback on all structures, parking included.

6. GC-25-00



Consider a request to rezone from Forest Agricultural to R-9 One-Family Residential a 20.92 acre tract located on the north side of South Port Parkway, having a beginning point of 3,095.94 ft. east of the South Port Parkway and U. S. Highway 17 intersection; subject property lying immediately south and west of property owned by the Glynn County Board of Education (site of Satilla Marsh Elementary School.) Property owned by Southport Group, LLC. (E. Halbig)



The Board heard from the following person(s)



In Favor - None Opposed - None



After brief discussion a motion was made by Commissioner Jerome Clark seconded by Commissioner Woodman to approve the above referenced rezoning application subject to the following conditions. Unanimously approved as resolution #R-55-00 per #R-06-98



  • Prior to preliminary platting, a survey of subject property be submitted to the Department of Natural Resources for verification of accuracy of wetlands boundaries.



  • Required buffers around said boundaries be incorporated into the preliminary plat



(B) Alcoholic Beverage Licenses



Consider the issuance of Alcoholic Beverage License to Nazzaro's Italian Cuisine, 196 Retreat Village, St. Simons Island, GA. LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES, AND WINE PACKAGE SALES FOR CONSUMPTION ON PREMISES. SUNDAY SALES PERMITTED. (Occupation Tax)



The Board heard from the following person(s)



In Favor - None Opposed - None



There being no citizen response a motion was made by Commissioner Woodman seconded by Commissioner Tullos to approve the issuance of the above alcoholic beverage license. Motion carries with a vote of 6-0-1 with Chairman Tommy Clark abstaining.



3. CONSENT AGENDA



(A) Finance Committee

      • Denial of a request by Ms. Molly Harrell that $16.36 paid in penalties on Mobile Home Taxes be refunded. (Vote: 2-0-0)



      • Denial of a request by Ms. Moseley that $31.70 paid in penalties on tag registrations be refunded. (Vote: 2-0-0)



      • Denial of a request by Mr. John Rogers that $237.60 paid in penalties and interest on 1998 property taxes is refunded. (Vote: 2-0-0)



      • Approve the corrections to the 1997, 1998, and 1999 digest as recommended by the Board of Assessors and/or Chief Appraiser at their July 26, 2000 meeting. (Vote: 2-0-0)



      • Authorize staff to bid out the Auction Services, that the results of the bid be brought directly to the Board of Commissioners for a decision at its September 7th meeting, and that the auction be conducted on October 21, 2000. Funding for all County expenses related to the auction are to come from the auction's proceeds. (Vote: 2-0-0)



      • Authorize the Purchasing Agent to develop and issue an RFP to obtain a professional engineering firm for the support of all engineering tasks, including but not limited to project development through project completion for current and future public works projects with funding to be provided by the individual projects being supported. (Vote: 2-0-0)



      • Approve the recommendation that the County join the ACCG in their STAPLES contract and make it mandatory that all departments/agencies use the "Unbelievable Low Prices" (ULP) Staples catalog with exceptions to be granted by the Purchasing Agent only in the case of emergencies or the absence in the ULP catalog of an item deemed indispensable to accomplishing that department's/agency's mission. Funding will be provided by the individual departments'/agencies' operating budgets. (Vote 3-0-0)



      • (A) Authorize staff to transfer one (1) full time Grounds Maintenance Worker and one (1) full time Crew Leader from Courthouse Grounds to North Glynn Park so that the new grassed areas can be adequately maintained, authorize the lay off one full time employee, and authorize the transfer of all Courthouse Grounds vehicles/equipment to North Glynn Park.

(B) Authorize awarding the contract to the lowest responsive bidder, Outside Services, Brunswick, Ga., in the amount of $255,185.00 over a three year period to provide grounds maintenance service for the Glynn County Courthouse, Historical Courthouse, Harold Pate Annex and Detention Center, and recommend rejecting all other bids for the Neighborhood Parks portion of the package for grounds maintenance service and re-bid that portion in November 2000. Funding source is Courthouse Complex. (Vote: 3-0-0)



      • Deny the request of Cart Subdivision to waive their respective tapping fees and allow them to finance the fees according to the Water & Sewer Ordinance. (Vote: 3-0-0)



10. Accept the Scrap Tire - Local Government Enforcement and Education Grant Award from the Georgia DNR, Environmental Protection Division, subject to the County Attorney's approval of the contract documents. (Vote: 3-0-0)



  • Authorize the bidding of Massengale Park Phases II and III with the stipulation that per unit cost and possible alternates can be used to allow for reducing project work scope, as long as the work scope meets Georgia DNR approval. (Vote: 3-0-0)
  • Authorize staff to accept the sole proposal from Air Management Systems, Baxley, GA, for the replacement of the HVAC unit for the Commission Meeting Room in the Historical Courthouse in the amount of $41,221.00, and direct the Purchasing Agent to prepare contract documents for the award with funding to be provided by SPLOST #3. (Vote: 3-0-0)



  • Approve a change to the Glynn County Defined Benefit Pension Plan which would allow employees who have obtained 30 years of service to terminate and receive 100% of their accrued benefits beginning at age 55, effective 11-1-99, as recommended by the Pension Administration Committee. (Vote: 3-0-0)



(B) Personnel Committee

Approve a request from Acting Public Works Director Joe Pereles to delete a vacant Crew Worker I position and replace it with a Data Entry II position in the Roads Division with no budgetary impact in this fiscal year. (Vote: 2-0)



A motion was made by Commissioner Woodman seconded by Commissioner Tullos to approve the above referenced Consent Agenda with the exception of item 7-A which was pulled for discussion. Unanimously approved.













CONSENT AGENDA ITEMS PULLED FOR DISCUSSION



(A) Finance Committee



7. Approve the recommendation that the County join the ACCG in their STAPLES contract and make it mandatory that all departments/agencies use the "Unbelievable Low Prices" (ULP) Staples catalog with exceptions to be granted by the Purchasing Agent only in the case of emergencies or the absence in the ULP catalog of an item deemed indispensable to accomplishing that department's/agency's mission. Funding will be provided by the individual departments'/agencies' operating budgets. (Vote 3-0-0)

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the above recommendations. Motion carries with a vote of 6-1 with Commissioner Woodman opposed.

  • ITEMS DEFERRED FROM FINANCE COMMITTEE



Recommend filing a $150,000.00 grant application with the Southeast Coastal Regional Board for the purpose of securing revenues to finance Drug Court expenses. (Vote: 2-1-0)



This item was address earlier in the meeting. (See*)

GENERAL BUSINESS



  • Letter of Credit - Bonds

Letter of Credit Check No. #461- The Commons at Frederica, Subdivision Phase IV. LOC amount $4,500.00. (L. Sutton)



After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Robertson to extend the above referenced Letter of Credit for Frederica Subdivision Phase IV in the amount of $4,500.00 for a period of six months with an expiration date of March 16, 2001. Unanimously approved.



  • Consider acceptance of a drainage easement at the end of Rita Street in the Brookman Community. (J. Bruner)



After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Tullos to accept the above referenced drainage easement at the end of Rita Street offered by Mr. Morrison Waye. Unanimously approved.





7. Consider awarding the bid for auction services to Maier Auctions, Midway, Georgia for an 8% buyers premium and change the date for the County auction from Saturday, October 21, 2000 to Saturday, October 14, 2000. (R. Guarracino)



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Dowdy to authorize awarding the bid for auction services to Maier Auctions, Midway, Georgia for an 8% buyers premium and change the date for the County auction from Saturday, October 21, 2000 to Saturday, October 14, 2000. Unanimously approved.



  • Staff recommendations regarding intersection improvements. (J. Chapman/J. Bruner)



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Dowdy that the following be the priority for intersection improvements and that a County Contract be requested from Georgia DOT to assist in the funding of the intersection improvements. Funds for the County portion of the cost shall be taken from the General Fund, fund balance in the amount of $150,000.00, plus land costs with expenditures and work deferred until January 1, 2001 and contingent upon a County contract with GA/DOT. Motion carries with a vote of 5-2 with Commissioner Robertson and Commissioner Tullos opposed



  • Altama Connector at Spur 25
  • Scranton Road at Spur 25
  • Perry Lane road at U. S. Highway 341
  • Glyndale Drive at Old Jesup Road (Land Acquisition Required)
  • Anchor Drive at S. R. 303 (Land Acquisition Required)



Because of its relevance to the aforementioned item the following item was moved from its original position on the agenda for discussion at this time.



16. *Discussion regarding the installation of traffic signals at Altama Connector and Spur 25 (intersection located between Burger King and Home Depot). (J. Chapman)



Informational purposes only. No Board action required nor taken at this time. This item is to be placed on the Board's September 21 or 1st meeting in October agenda for staff update.



  • Discussion regarding Norfolk Southern railroad crossing at Old Jesup Road and CR 581. (J. Bruner)

At the request of Chairman Tommy Clark this item has been pulled from the agenda and requires no Board action at this time.



  • Consider amending the 1999 Tax Digest to change the value allocated to Grand Condos on St. Simons Island. (G. Moore)



The Board heard from the following person(s)



Han Trupp, Developer



After brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Jerome Clark amend the 1999 Tax Digest and enter into an agreement with St. Simons Grand Condominium Association, Inc,. to change the value of parcel number 04-03385 from its existing value of $3,320,000.00 to a new value of $1,200,000.00. Motion carries with a vote of 5-1-1 with Commissioner Chapman opposed and Commissioner Robertson abstaining.



  • Consider sending a letter to the Governor requesting a full audit of the Tax Assessors Office. (J. Chapman)



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Tullos directing that staff send a letter to Governor Roy Barnes requesting that the Department of Audits conduct a full audit of the Glynn County Tax Assessors office. Unanimously approved.



  • Consider a variance to the Glynn County Liquor Ordinance to allow restaurants, hotels, motels and bars to stay open until 2:00 AM on Sunday, December 31, 2000, New Year's Eve. (G. Robertson)

After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Dowdy to authorize a variance to the Glynn County Liquor Ordinance to allow restaurants, hotels, motels and bars to stay open until 2:00 AM on Sunday, December 31, 2000, New Year's Eve. Motion carries with a vote of 5-1-1 with Commissioner Chapman opposed and Chairman Tommy Clark abstaining.



13. Reconsider the June 1, 2000 action of the Glynn County Board of Commissioners in denying the abandonment of that portion of Ocean Street lying between Lots 8, 9, and 10 of Block A and Lots, 8, 9, and 10 of Block B both in Arnold Subdivision. (H. Woodman)



A motion was made by Commissioner Woodman, seconded by Commissioner Dowdy to reconsider the Board's action of June 1, 2000 denying the abandonment of that portion of Ocean Street lying between Lots 8, 9, and 10 Block A and Lots 8, 9, and 10 of Block B both in Arnold Subdivision. This motion includes requiring staff to publish



the newspaper advertisement, notify adjoining property owners by mail and posting the property as rquired in Section 2-13-44 the Glynn County Code of Ordinances and placing the item on our agenda for consideration at the earliest possible meeting. This motion is contingent upon receipt of the cost of these new notices and posting (but not a new abandonment fee) being paid by the applicants. Unanimously approved.



  • Consider amendments to the following sections of the Glynn County Code of Ordinances, Chapter 2-4 Domestic Animals. (D. Rice)



  • To amend Section 2-4-3 Definitions - to define "Litter", "Microchip Identification" and "Vicious Animals".



  • To amend Section 2-4-10 Disposition of Impounded Animals - to increase the impoundment fee from $40.00 to $50.00 with an increase from $40.00 to $50.00 for each subsequent impoundment, to increase the boarding fee from $8.00 to $12.00 per day to implement a fee for pick up of unwanted litters of $50.00 for the first pickup with an increase of $25.00 for each subsequent pickup.
  • To amend Section 2-4-11 Adoption Procedures - to add a $13.00 fee for Microchip Identification installation to the cost of adoption.
  • To add Section 2-4-24 Vicious Animals



After brief discussion a motion was made by Commissioner Woodman seconded by Commissioner Tullos to approve the above referenced ordinance amendments. Motion carries with a vote of 5-2 with Commissioner Chapman and Commissioner Dowdy opposed. Approved as ordinance amendment #O-2000-17 per #R-06-98



15. Discussion regarding the installation of a temporary street light at Altama Connector and Cypress Mill Road. (J. Chapman)



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Tullos to authorize the installation of a temporary street light at the intersection of Altama Connector and Cypress Mill Road. Unanimously approved.



16. *Discussion regarding the installation of traffic signals at Altama Connector and Spur 25 (intersection located between Burger King and Home Depot). (J. Chapman)



This item was addressed by the Board earlier during the meeting. (See*)



17. Discussion and vote regarding the management concepts of three (3) parks: Kings Park, St. Simons Island Park and Mallory Park. (G. Robertson)



After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Tullos to approve the Management Concepts and implementation plans for the above referenced parks. Motion carries with a vote of 4-3 with Commissioner Chapman, Commissioner Dowdy and Commissioner Woodman opposed.



  • Discussion regarding the budgetary impact of the Wednesday Lunch Work Sessions. (T. Clark)

After brief discussion a motion was made by Commissioner Robertson to reduce the Wednesday Weekly Lunch Work Sessions from weekly to once a month. Motion dies for lack of receiving a proper second.



A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to eliminate the standing Wednesday Weekly Lunch Work Sessions and the Chairman can call a work session if there is a need to discuss an item. Motion carries with a vote of 4-3 with Commissioner Chapman, Commissioner Dowdy and Commissioner Robertson opposed.



  • EXECUTIVE SESSION



a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to adjourn to Executive Session to discuss items of pending/potential litigation. Motion carries with a vote of 5-2 with Commissioner Chapman and Commissioner Dowdy opposed.



Back in Regular Session



A motion was made by Commissioner Woodman, seconded by Commissioner Robertson to approve the Executive Session Minutes for Thursday, August 17, 2000 and Wednesday, August 30, 2000. Unanimously approved.



A motion was made by Commissioner Robertson, seconded by Commissioner Jerome Clark to accept the County Attorney's recommendations. Motion carries with a vote of 6-1 with Commissioner Chapman opposed.



There being no further business, meeting adjourned.



Attest: Board of Commissioners

Glynn County, Georgia





_____________________________ _______________________________

Vanessa D. Mincey, County Clerk Tommy Clark, Chairman