MINUTES

WORK SESSION/REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, AUGUST 3, 2000 AT 5:00 PM









PRESENT: Chairman Tommy Clark

Commissioner Jeff Chapman

Commissioner David Dowdy (5:35 PM)

Commissioner Gerry Robertson

Commissioner Fred Tullos

Commissioner Henri Woodman

ABSENT: Commissioner Jerome Clark



ALSO PRESENT: Mark Eckert, County Administrator

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Glynn County Police Dept.

Gary Moore, County Attorney



5:00 PM WORK SESSION



Discussion regarding items to be included in a proposed SPLOST 4.



The Board heard from the following person(s)



A presentation on behalf of Glynn County was made by Uli Keller, Administrative Analyst.

Mr. Roosevelt Harris, City Manager, representing the City of Brunswick.

Mr. Bill Donahue, Executive Director Jekyll Island Authority .

Ms. Virginia Ramsey, Chairman Library Board

Mr. Woody Woodside, Executive Director Chamber of Commerce



It was the consensus of the Board to hold a Work Session Monday, August 14, 2000 at 5:00 PM in the New Glynn County Courthouse 2nd Floor Jury Assembly Room.



There being no further business, meeting adjourned.



























PRESENT: Chairman Tommy Clark

Commissioner Jerome Clark

Commissioner Jeff Chapman

Commissioner David Dowdy

Commissioner Gerry Robertson

Commissioner Fred Tullos

Commissioner Henri Woodman

ALSO PRESENT: Mark Eckert, County Administrator

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Glynn County Police Dept.

Gary Moore, County Attorney



6:00 PM REGULAR MEETING



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



(A) Approve Minutes of the Regular Meeting held Thursday, July 20, 2000.

A motion was made by Commissioner Woodman seconded by Commissioner Jerome Clark to approve the above referenced minutes, subject to any necessary corrections. Unanimously approved.

  • Approve Minutes of Work Session held Thursday, July 27, 2000.

A motion was made by Commissioner Robertson seconded by Commissioner Jerome Clark to approve the above referenced minutes, subject to any necessary corrections. Unanimously approved.

2. PRESENTATION



A Presentation recognizing the Glynn County All-Star G..R.P.A. State Champions 2000 Mite Boys 10-under. (W. Davis)



No Board action required nor taken at this time.



POINT OF PRIVILEGE



The following item was addressed at this point during the meeting.



7. ITEMS REFERRED FROM FINANCE COMMITTEE

(B) Recommend accepting the $300,000 grant award from the U.S. Department of Justice, Office of Justice Programs, subject to the County Attorney's approval, with the stipulation that a revenue/expense strategy be developed and submitted to the County Administrator and then to the Finance Committee at their August meeting. (Vote: 2-0-0)



After brief discussion a motion was made Commissioner Woodman by seconded by Commissioner Jerome Clark to accept the $300,000 grant award from the U.S. Department of Justice, Office of Justice Programs, subject to the County Attorney's approval, with the stipulation that a revenue/expense strategy be developed and submitted to the County Administrator and then to the Finance Committee at their August meeting. Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.



3. Adoption of the Glynn County Board of Commissioners FY 2000-2001 Budget. (Budget Team)



After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Woodman to adopt the Glynn County Board of Commissioners FY 2000-2001 Budget as recommended. Motion carries with a vote of 5-2 with Commissioner Chapman and Commissioner Dowdy opposed. Approved as resolution #R-46-00 per #R-06-98











4. PUBLIC HEARINGS



(A) Zoning

1. GC-18-00



Consider request to rezone from Forest Agricultural to Planned Development - General (Residential and Commercial), a 126.27 acre tract, fronting 1,750 feet on the east side of Highway 82, lying immediately west of the Colonel's Island Railroad, south and east of Jekyll Heights Subdivision and north of the Department of Transportation drainage canal (which runs from said railroad to Blythe Island Highway a/k/a Highway 303) Scarlett Plantation, L.P., applicant. (E. Halbig)



The Board heard from the following person(s)

Mr. Robert Ussery, Architect

There being no citizen opposition and after brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Robertson to approve the above referenced rezoning application subject to the following conditions. Motion carries with a vote of 5-2 with Chairman Tommy Clark and Commissioner Dowdy opposed. Approved as resolution #R-47-00 per #R-06-98



  • Access and road improvements (from Highways 82 and Blythe Island Highway) to receive the approval of the Georgia Department of Transportation. Said improvements shall be constructed to meet the requirements of the Glynn County Engineer.



        • Planned Development Zoning Text, Chapter IV, page 6 Buffer Requirements, to be amended to reflect the revised information regarding buffers and add language that states a chain linked fence to be provided along railroad right-of-way, and will be constructed in stages as the development progresses.







2. GC-19-00



Consider request to rezone from General Industrial to Planned Development - Mobile Home Park, a 33.434 acre tract, fronting 303.50 feet on the west side of Blythe Island Highway a/k/a Highway 303; subject property having common property lines with the Colonel's Island Road, Middleton Subdivision, Plott Subdivision and Department of Transportation drainage canal. Scarlett Plantation, L.P., applicant. (E. Halbig)

The Board heard from the following person(s)



Mr. Robert Ussery, Architect



There being no citizen opposition and after brief discussion a motion was made by Commissioner Jerome Clark seconded by Commissioner Tullos to approve the above referenced rezoning request, subject to the following conditions. Motion carries with a vote of 6-1 with Commissioner Dowdy opposed Approved as resolution #R-48-00 per #R-06-98



  • Planned Development Zoning Text, Chapter IV, page 5 Buffer Requirements, to be amended to reflect the revised information regarding buffers and add language that this can include a chain linked fence.



3. SUP-10-00



Request for a Special Use Permit for the location of a Restaurant in the General Commercial - Core Zoning District; being Unit One "Island Shoppe Condominium"; former site of Sugarbabies, address known as 315 Mallory Street, St. Simons Island. Shirley Ralston, property owner. (J. Peterson)



The Board heard from the following person(s)



Matthew Henry, agent for applicant



There being no citizen opposition and after brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Jerome Clark to approve the above Special Use Permit application subject to the following conditions. Unanimously approved as resolution #R-49-00 per #R-06-98



  • Issue regarding signage must be brought back to the Planning Commissioner for approval.
      • Statement from Mr. Matthew Henry, agent for applicant that no alcoholic beverages will be served in this establishment.



(B) Alcoholic Beverage License



1. Consider the issuance of a 2000 Alcoholic Beverage License to R. B & W #106, 5242 New Jesup Highway, Brunswick, GA . LICENSE TO SELL MALT BEVERAGES AND WINE PACKAGE SALES ONLY NOT FOR CONSUMPTION ON PREMISES. NO SUNDAY SALES. (Occupational Tax)



The Board heard from the following person(s)



There being no citizen response in opposition and after brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Jerome Clark to approve the above referenced alcoholic beverage license with the 200 ft. exception. Motion carries with a vote of 5-2 with Chairman Tommy Clark and Commissioner Chapman opposed.



2. Consider the issuance of a 2000 Alcoholic Beverage License to Fourth Street Liquors, 2029 Fourth Street, Brunswick, GA. LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE PACKAGE SALES ONLY NOT FOR CONSUMPTION ON PREMISES. NO SUNDAY SALES. (Occupational Tax)



The Board heard from the following person(s)



There being no citizen response in opposition and after brief discussion a motion was made by Commissioner Jerome Clark seconded by Commissioner Tullos to approve the above referenced alcoholic beverage license. Motion carries with a vote of 4-2-1 with Commissioner Chapman and Commissioner Dowdy opposed and Chairman Tommy Clark abstaining.







5. APPOINTMENTS

(A) Glynn County Electrical Advisory Board - One (1) Position - Four (4) Year Term



1. Mike Malone (currently serving)

2. Vernon Harris



A motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to nominate Mike Malone to serve another term as a member of the Electrical Advisory Board.



A motion was made by Commissioner Dowdy to close the nominations.



Mike Malone was appointed to serve another term as a member of the Electrical Advisory Board by unanimous vote.

(B) Glynn County Planning Commission - One (1) Position remaining At-Large Post 1 Three (3)-Year Term



1. Hal Hart, At-Large Post 1 (currently serving)

2. Jane Johnson

3. Spencer L. Wiley

4. Willie Otis Fulton



A motion was made by Commissioner Tullos seconded by Commissioner Robertson to reappoint Mr. Hal Hart to serve another term as a member of the Planning Commission. Unanimously approved.

6. CONSENT AGENDA - Finance Committee

    • Deny a request by Mr. Robert Griffin that $20.62 paid in penalties on tag registrations be refunded. (Vote: 2-0-0)
    • Deny a request by Ms. Lucinda Bailey that $13.51 paid in penalties on tag registrations be refunded. (Vote: 2-0-0)

(C) Approve the corrections to the 1996, 1997, 1998, and 1999 digest as recommended by the Board of Assessors and/or Chief Appraiser at their May 12, 2000 and June 14, 2000 meetings. (Vote: 2-0-0)

(D) Approve the final Resolution to amend the FY99/00 Budget. (Vote: 2-0-0)

  • Authorize exercising the 1st year extension option with DMS/Coastal Corrections, Inc. to manage a Private Probation System for the amount of $35.00 per month per probationer. (Vote: 2-0-0)

(F) Authorize exercising the 3rd year option with Waste Management Company to operate a drop off center on the Mainland for the receipt of MSW and yard debris with funding for these services of $76,053 to come from the Sanitation Collection Fund. (Vote: 2-0-0)

*Motion carries with a vote of 6-0-1 with Commissioner Chapman abstaining.

(G) Authorize exercising the 3rd option year extension option with Waste Management Company to dispose of yard debris at an approximate cost of $70,740 with funding to come from the Sanitation Collection Fund. (Vote: 2-0-0)

*Motion carries with a vote of 6-0-1 with Commissioner Chapman abstaining

(H) Authorize exercising the 4th year extension option with Southland Environmental Services, Inc. to provide curbside pickup of residential MSW and other contractually defined services with a funding source for the $99.00 per customer fee to be decided during the FY00/01 budget process. (Vote: 2-0-0)

*Motion carries with a vote of 6-0-1 with Commissioner Chapman abstaining

(I) Approve accepting the bid of $47,507.30 from Thomas Griffin Construction Inc., to install water mains on Baisden Lane with $34,000 coming from the 1999-2000 Capital Improvement Projects amount budgeted for this project and the remaining $13,407.30 coming from the St. Simons Island fund balance. (Vote: 2-0-0)

(J) Authorize staff to advertise for construction bids for the Altamaha Park Fishing Pier. (Vote: 2-0-0)

(K) Approve declaring the old ballfield light fixtures located at Ballard Park as surplus property and approve the donation of the ballfield light fixtures to the Glynn County School System. (Vote: 2-0-0)

(L) Approve the contracting out SSI Village Area, SSI Pier Area, and SSI Neptune Park garbage collection services with the following guidelines:

1. Daily collection service (7 days per week) between Memorial Day and Labor Day.



2. Collection service reduction to three (3) days per week from Labor Day to Memorial Day.



3. Allow layoff of one (1) Full-time employee.



4. Purchase fifteen (15) 3' x 4' metal signs at beach accesses/parks estimated at $4,300.00



5. Cost of 5,000 imprinted trash bags estimated at a cost of $2,000.00 allocated to Keep Brunswick Golden Isles Beautiful for distribution.



6. The annual cost of one (1) Full-time employee will provide exclusive maintenance of New Casino and Old Casino restrooms on a regular basis.



7. Additional freed staff-time will also allow provision of routine night shift of restroom maintenance for these facilities seven (7) days per week.



8. Additional savings will be made due to reduced wear and tear on county trucks, equipment, and manpower.



9. Total estimated cost savings to county: $6,978.00.



10. After one (1) year, savings will be equal to $11,278.00.

and award contracts to Southland Waste in the amount of $18,010.09 to service SSI Village Area, SSI Pier Area, & SSI Neptune Park and to Waste Management in the amount of $38,030.64 to service dumpsters County wide, which includes $11,233.00 for Beach Accesses. (Vote: 2-0-0)

*Motion carries with a vote of 6-0-1 with Commissioner Chapman abstaining

(M) Authorize declaring the equipment listed as surplus and authorizing staff to accept sealed bids for the sale of the equipment with the proceeds of the sales to be used for the purchase of Capital Items for the Public Works Department. (Vote: 2-0-0)

(N) Approve and issuing a change order to HSMM in the amount of $90,500.00 to complete the Public Safety Complex specifications with funding to come from the SPLOST #3 Public Safety Complex Project. (Vote: 2-0-0)

A motion was made by Commissioner Robertson seconded by Commissioner Tullos to approve the above referenced Consent Agenda items with the exception of item 6-N which was pulled for discussion. Unanimously approved. (*Please note specific vote on items 6-F, 6-G, 6-H and 6-L(1-10 )

ITEM(S) PULLED FROM CONSENT AGENDA FOR DISCUSSION

6. Consent Agenda

(N) Approve and issuing a change order to HSMM in the amount of $90,500.00 to complete the Public Safety Complex specifications with funding to come from the SPLOST #3 Public Safety Complex Project. (Vote: 2-0-0)

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Robertson to approve the issuing of the above referenced change order in the amount of $90,500.00, subject to delivery of the deed to the County Attorney. Unanimously approved.

7. ITEMS REFERRED FROM FINANCE COMMITTEE

(A) Recommend denial of a refund request of $25,252 for the 1996, 1997, and 1998 tax years as recommended by the Board of Assessors and/or Chief Appraiser at their June 1, 2000 meeting. (Vote: 2-0-0)

After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Tullos to deny the request from Atlanta Gas Light Company for a refund of $25,252 for 1996, 1997, and 1998 tax years. Unanimously approved.

(B) Recommend accepting the $300,000 grant award from the U.S. Department of Justice, Office of Justice Programs, subject to the County Attorney's approval, with the stipulation that a revenue/expense strategy be developed and submitted to the County Administrator and then to the Finance Committee at their August meeting. (Vote: 2-0-0)

This item was addressed by the Board earlier during the meeting.

GENERAL BUSINESS

8. Letter of Credit - Bonds

Letter of Credit No. STB-623 - Royal Oaks Subdivision, Phase II. LOC Amount $5,650.00. (L. Sutton)

A motion was made by Commissioner Dowdy seconded by Commissioner Tullos to release Letter of Credit No. STB-623 - Royal Oaks Subdivision, Phase II. LOC in the amount $5,650.00. Unanimously approved.



  • Consider approval of Final Plat for Forest Cottages Phase III. (L. Sutton)

A motion was made by Commissioner Dowdy seconded by Commissioner Jerome Clark to approve the final plat entitled "Final Plat for Phase III, Forest Cottages at Ocean Forest", subject to the developer providing an irrevocable letter of credit in the amount of $26,943.50. Unanimously approved.

  • Consider approval of Final Plat for New Frederica, Phase II. (L. Sutton)

A motion was made by Commissioner Robertson seconded by Commissioner Tullos to approve the final plat application, subject to the developer providing an irrevocable letter of credit in the amount of $8,000.00. Unanimously approved.

  • Consider acceptance of a drainage/maintenance easement: Habersham Street. (L. Sutton)

After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Jerome Clark to accept the dedication of a thirty-foot drainage/maintenance easement that transverses Mr. Watson's property as shown on the minor subdivision plat entitled "An 801 Minor Subdivision of Tract B-1 (5.5843 acres) Victory Storage Company", for James F. Watson. Unanimously approved.

  • Consider annual contract with Keep Brunswick Golden Isles Beautiful, Inc. (D. Newbern)

At the request of Mr. Dick Newbern, this item was removed from the agenda and requires no Board action at this time.

  • Consider approval of TEA Agreement - Coast Guard Station Restoration Project Phase I. (D. Newbern)

After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Jerome Clark to approve the TEA Agreement with Georgia DOT for the Coast Guard Station Restoration Project - Phase I, subject to the County Attorney's approval, adopt the TEA Agreement Resolution and authorize the Chairman to execute the TEA Agreement and Resolution documents. Motion carries with a vote of 5-2 with Commissioner Chapman and Commissioner Dowdy opposed

  • Consider approval of TEA Agreement - Altamaha Boulevard Pedestrian Path Project Phase I. (D. Newbern)

After brief discussion a motion was made by Commissioner Jerome Clark seconded by Commissioner Woodman to approve the TEA Agreement with Georgia DOT for the Altamaha Boulevard Pedestrian Path Project - Phase I, subject to the County Attorney's approval, adopt the TEA Agreement Resolution and authorize the Chairman to execute the TEA Agreement and Resolution documents. Motion carries with a vote of 6-1 with Commissioner Chapman opposed.

  • Consider proposal from the Rotary Club of St. Simons to construct a "Veteran's Walk" in front of the bandstand in Neptune Park. (G. Robertson)

The Board heard from the following person(s)

Mr. Jerry Mooney, representing the St Simons Rotary Club

After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Dowdy to approve the construction by the St. Simons Rotary Club of a Veteran's Walk as proposed. Unanimously approved.

  • Consider the appointment of James Perry Fields to the Office of Senior Magistrate. (F. Tullos)

After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Robertson to approve the appointment of James Perry Fields to the Office Senior Magistrate. Unanimously approved.

  • Consider Memorandum of Understanding between Fort Frederica National Monument, National Park Service, Department of Interior and Glynn County for Law Enforcement Services. (C. Alexander)

After brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Tullos to approve the Memorandum of Understanding between Fort Frederica National Monument, National Park Service, Department of Interior and Glynn County for law enforcement services. Unanimously approved.

  • Consider resolution supporting a feasibility study regarding a north end causeway for St. Simons Island. (J. Bruner)

After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Tullos to authorize the execution of a resolution supporting a feasibility study regarding a north end causeway for St. Simons Island. Unanimously approved as resolution #R-50-00 with original filed per #R-06-98.

19. Discussion request that the Tax Assessors extend the appeal deadline relative to recent property tax reassessment notices. (J. Chapman)

Informational purposes only. No Board action required nor taken at this time. The County Attorney to provide additional information at the Board's August 17, 2000 meeting.

  • Discussion regarding traffic control at the intersection of Ratcliffe Road and Emmanuel Church Road. (D. Dowdy)

At the request of Commissioner Dowdy this item was pulled from the agenda and requires no Board action.



  • Discussion regarding manpower of the Glynn County Police Department. (D. Dowdy)

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to have a work session immediately prior to the August 17, 2000 regular meeting at 5:00 PM at the New Courthouse 2nd Floor Jury Assembly Room to address manpower concerns of the Glynn County Police Department. Motion carries with a vote of 5-2 with Commissioner Woodman and Commissioner Robertson opposed.

There being no further business, meeting adjourned.

Board of Commissioners

Glynn County, Georgia

____________________________________

Tommy Clark, Chairman



Attest:

_______________________________

Vanessa D. Mincey, County Clerk