MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, JULY 20, 2000 AT 6:00 PM

PRESENT: Chairman Tommy Clark

Commissioner Jerome Clark

Commissioner Jeff Chapman

Commissioner David Dowdy

Commissioner Gerry Robertson

Commissioner Fred Tullos

Commissioner Henri Woodman



ALSO PRESENT: Mark Eckert, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Glynn County Police Dept.



A moment of silence was observed in honor of the late Senator Paul Coverdell

INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



    • Approve Minutes of the Regular Meeting held Thursday, July 6, 2000



A motion was made by Commissioner Jerome Clark seconded by Commissioner Tullos to approve the above referenced minutes, subject to any necessary corrections. Unanimously approved.



    • Approve Minutes of the Joint Meeting held Tuesday, July 11, 2000.



A motion was made by Commissioner Jerome Clark seconded by Commissioner Woodman to approve the above referenced minutes, subject to any necessary corrections. Motion carries with a vote of 6-0-1 with Chairman Tommy Clark abstaining.







  • PROCLAMATION



A Proclamation honoring Robert Benson, upon his retirement from Glynn County. (T. Clark)

A motion was made by Chairman Tommy Clark seconded by Commissioner Tullos to approve the above referenced proclamation. Unanimously approved.



  • PRESENTATION



Presentation from District Attorney regarding Grand Jury Special Presentment. (S. Kelly)



The Board heard from the following person(s)



Mr. Stephen Kelly, District Attorney, Brunswick Judicial Circuit



After brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Tullos to approve the recommendation from the District Attorney to allow a cap of $3,000 to take care of professional expenses associated with an investigation of the School Board with an additional $2,000 kept in reserve by the administrator to be used by the District Attorney should he need funds after the $3,000 cap. Unanimously approved.

4. PUBLIC HEARINGS



(A) Zoning



1. GC-16-00

Consider request to amend the Golden Isles Gateway Tract Planned Development Zoning Text and Master Plan, as follows:



Parcel 1 - 9.008 Acres (6.362 acres building site, 2.646 acres access easement), being a Portion of Tract R-6; subject property located on the east side of Cate Road, beginning 1,050 feet north of Spur 25 a/k/a Golden Isles Parkway; Change land use designation from Residential to Local/State/Federal Government (Proposed use - U. S. Post Office);



Parcel 2 - 30 Acres, being a Portion of Tract R-6; subject property located on the east side of Cate Road, lying immediately north of Parcel 1; Change land use designation from Residential to Local/State/Federal Government (Proposed use - Public Safety Site);



Parcel 3 - 2.141 Acres, being a portion of Tracts CR-6 and R-6, to become a portion of a new tract, to be known as Tract CR-10; subject property located at the intersection of Spur 25 and Cate Road; Change land

designation from Future Public Safety Building Site to Freeway Commercial;



Parcel 4 - 5.406 Acres, being a portion of Spur 25 a/k/a Golden Isles Parkway right-of-way, beginning at the intersection of said right-of-way with Cate Road and going south for an average distance of approximately 300 feet;

Rezone the western half of subject right-of-way from Local Commercial to Planned Development with a land designation of Freeway Commercial, and amend the land use designation for the eastern half of the subject right-of-way to a Freeway Commercial land use designation, parcels to be a portion of a new tract to be know as Tract CR-10. Braniger Orgnanization, SP Forest, LLC, United States Postal Service & Georgia Department of Transportation, property owners. (C. Taylor)

There being no citizen opposition and after a brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Woodman to approve the above referenced application subject to the following conditions. Unanimously approved as resolution #R-44-00 per #R-06-98



Parcel 1: Designate the 9.008 acre tract as local, state and federal government use and to incorporate the outline of the district on page 4 of applicant's summary. (See attached Exhibit 1)



Parcel 2: Approve as part of the local, state and federal government district designation, as outlined on page 4 of the applicants summary. (See attached Exhibit 1)



Parcel 3: Approve re-zone to Freeway Commercial but, do not incorporate pages 5 and 6 of applicant's summary. (See attached Exhibit 2)



Parcel 4: Approve to Planned Development to be incorporated into the Zoning Text with land use designated as Freeway Commercial, and not include the land uses (prohibited) as outlined on pages 5 and 6 of the applicant's summary. (See attached Exhibit 2)









The following item was moved from its original placement on the agenda and addressed at this time by the Board.

21. Discussion regarding Braniger Agreement for the development of PAWS Project. (G. Moore)

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to approve the agreement as presented by the County Attorney. Unanimously approved.

2. SUP-6-00



Consider request for a Special Use Permit in a Forest Agricultural Zoning District, for the location of a Telecommunication Tower having a maximum height of 320 feet; subject property consisting of 10.18 acres, fronting 551.02 feet on the south side of Highway 82, beginning 1,150 feet west of the intersection of Highway 82 and Old Brookman Road (subject property also fronts 664 feet on Old Brookman Road); address known as 5115 Highway 82. Romie & Carol Whorton, property owners, SBA Towers, Inc., agent. (C. Taylor)



The Board heard from the following person(s)



In Favor



Opposed



There being no citizen opposition and after brief discussion a motion was made by Commissioner Woodman seconded by Commissioner Dowdy to approve the above referenced special use permit application request subject to the following conditions. Unanimously approved as resolution #R-45-00 per #R-06-98 .



* Applicant must get a letter for adjacent property owner (Lampkin) stating permission to allow clearance onto their property;

or



* Applicant must move the tower approximately 70 feet west, and in doing so, get a similar letter from adjacent property owner (Lynn).

(B) Road Renaming



Consider the request to change the name of Darien Highway a/k/a Coastal Highway a/k/a Two Way Fish Camp Road to Charlie Gibbs Way. Ricefield Condo Association, Rick Smith, Larry Templeton and Felix Felton, applicants. (J. Magnant)



The Board recognized the family of Mr. Charlie Gibbs



There being no citizen opposition and after brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Woodman to approve the renaming of the above referenced road from Darien Highway a/k/a Old Coastal Highway a/k/a Two Way Fish Camp Road to Charlie Gibbs Way. Unanimously approved.



5. GENERAL BUSINESS



(A) Consider resignation agreement for Chief Appraiser. (K. Keller)



After brief discussion a motion was made by Commissioner Jerome Clark seconded by Commissioner Robertson to accept the resignation agreement for the chief appraiser. Motion carries with a vote of 4-3 with Commissioner Chapman, Commissioner Dowdy and Commissioner Tullos opposed.

(B) Report regarding the status of Assessment Notices. (K. Keller)



Informational purposes only. No Board action required nor taken at this time.



6. APPOINTMENTS

(A) Glynn County Animal Control Advisory Board - Two (2) Positions - Two (2) Year Term

1. Rose Curran (currently serving)

2. Lisa Steele (currently serving)



A motion was made by Commissioner Woodman, seconded by Commissioner Jerome Clark to nominate Rose Curran and Lisa Steele to serve another term as members of the Animal Control Advisory Board. Unanimously approved.







(B) Glynn County Electrical Advisory Board - One (1) Position - Four (4) Year Term

  • Mike Malone (currently serving)

2. Vernon Harris



It was the consensus of the Board to defer this appointment to the 8/3/00 meeting.



(C) Brunswick-Glynn County Regional Library Board - Five (5) Positions - Two (2)-Year Term

1. Beatrice Dismer (currently serving)

2. Virginia Ramsey (currently serving)

3. Dale Broussard (currently serving)

4. Christina Hogarth (currently serving)

5. Ron Maulden (currently serving)

6. David Durant

7. Robert Spicer

8. Robert Sprouse

9. *Leslie Mattingly



Upon receiving majority votes the following persons were appointed to served as member of the Library Board.

Virginia Ramsey

Dale Broussard

Ron Maulden

Robert Sprouse

Leslie Mattingly



(D) Glynn County Planning Commission - Three (3) Positions - Three (3)-Year Term

1. Jonathan Williams, District 5 (currently serving)

2. Hal Hart, At-Large Post 1 (currently serving)

3. Richard Altman, At-Large Post 2 (currently serving)

4. Jane Johnson

5. Spencer L. Wiley

  • Willie Otis Fulton

A motion was made by Commissioner Jerome Clark seconded by Commissioner Dowdy to reappoint Jonathan Williams to another term as a member of the Glynn County Planning Commission. Unanimously approved.



The At Large Post 1 appointment by Commissioner Tullos was deferred.



It was the consensus of the Board to approve Commissioner Dowdy's nomination of Jay Wayne Stewart to fill the At Large Post 2 position on the Planning Commission. Motion carries with a vote of 5-2 with Commissioner Robertson and Commissioner Tullos opposed.



(E) Southeast Coastal Mental Health/Mental Retardation/Substance Abuse Board - Two (2) Positions - Three (3)-Year Term



1. Chuck Chapman (currently serving)

2 Mary Ann Beerman (currently serving)

3. Stephanie Cruwys

4. Willie Otis Fulton



It was the consensus of the Board to approve Commissioner Tullos's nomination of Chuck Chapman to served another term as a member of the MH/MR/SA Board. Unanimously approved.



It was the consensus of the Board to approve Commissioner Dowdy's nomination of Mary Ann Beerman to served another term as a member of the MH/MR/SA Board. Unanimously approved.



(F) Glynn County Board of Tax Assessors - One (1) Position - Four (4) Year Term

1. Andy Broderick

2. *Tommye Cashin

3. *Bill Moore

A motion was made by Commissioner Tullos seconded by Commissioner Woodman to nominate Andy Broderick to serve as a member of the Board of Tax Assessors.



Commissioner Dowdy moved to nominate Mr. Bill Moore to serve as a member of the Board of Tax Assessors.

A motion was made by Commissioner Chapman, seconded by Commissioner Woodman to close the nominations. Unanimously approved.

Upon receiving a majority vote of 5-2 Andy Broderick was elected to serve as a member of the Board of Tax Assessors.



7. CONSENT AGENDA - Pension Administration Committee

Approve a request to issue an RFP for actuarial services for one year with four one year extensions due to the expiration of the contract with Buck Consultants December 31.2000 (Vote: 8-0)

A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the above referenced Consent Agenda item. Unanimously approved.



8. ITEMS REFERRED FROM PERSONNEL COMMITTEE



Approve a request from the Personnel Committee to award the contract to DMG-Maximus in the amount of $89,000 for a compensation and position classification study which will include: (Vote:2-0)



* reviewing all positions classification titles, job descriptions and salary ranges;

* developing a performance appraisal tool to be used by all departments;

* outlining a process for implementing a career ladder to allow employees to grow in their chosen fields;

* conducting a benefits survey to determine how Glynn County's benefit package compares to those is other jurisdictions.



After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Woodman to award the contract for a compensation and position classification study to DMG-Maximus in the amount of $89,000.00. Unanimously approved.



9. ITEMS REFERRED FROM PENSION ADMINISTRATION COMMITTEE



(A) Consider approval of a change to the Glynn County Defined Benefit Pension Plan which would allow employees that have obtained 30 years of service to terminate and receive 100% of their accrued benefit beginning at age 55. (Vote: 8-0)







After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to defer action regarding this change to receive additional information from Bulk consultants regarding funding of change and to have the item go to the Finance Committee for review. Motion carries with a vote of 4-3 with Chairman Tommy Clark, Commissioner Jerome Clark and Commissioner Tullos opposed.



(B) Consider approval of a change to the Glynn County Investment Policy Statement necessitated by HB 617. (Vote: 8-0)



After brief discussion a motion was made by Commissioner Woodman seconded by Commissioner Robertson to approve the above referenced change to the Glynn County Investment Policy Statement necessitated by HB 617 as follows. Unanimously approved.



* The GCIPS continue to state that fixed income securities which are downgraded from investment grade to below investment grade will be liquidated within ten business days even though HB 617 infers that a change in status does not affect the holding's eligibility. The GCIPS continue to state that investment limitations be determined by market values rather than historical cost even though HB 617 allows investment limitations to be bashed on historical cost.



      • Change the GCIPS to delete the provision that foreign stocks can be included in the portfolio, to add a provision that Canadian securities can be included in the portfolio and add a provision adopting a minimum size of $100 million for market capitalization of any equity in the portfolio as allowed by HB 617.



      • Delete the reference in the GCIPS that real estate may be held in the portfolio as Glynn County does not qualify as a large retirement system under HB 617. Eligible assets which could be held in the portfolio listing include U. S. corporate common stocks, Canadian corporation common stocks, certificates of deposit at FDIC insured institutions, U. S. Treasury securities and corporate debt securities.



      • Increase the maximum equity allocation from 50% to 55%, maintain 5% as the maximum investment in any one security, and maintain market value as a basis for determining maximum equity allocation, both for the portfolio as a whole and for any one security. Included is a provision that should the equity allocation exceed 55%, the portfolio will be brought into compliance within two business days. If the maximum investment in any one equity should exceed 5%, this equity will be brought into compliance within five business days.



      • Delete the reference in the GCIPS to sub allocation of cash reserves as to reserves allocated for equities and those allocated for bonds and that all cash reserves be reported as one item.

GENERAL BUSINESS

10. Consider a resolution authorizing the Community Development Director to execute and file FY 2001 PL Contract with Georgia Department of Transportation to fund 90% of the cost of BATS transportation planning services. (E. Halbig)



After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Woodman to authorize the Community Development Director to execute and file an application with the Georgia DOT for the purpose of securing planning funds to support the BATS Unified Planning Work Program. Unanimously approved.

11. Recognition of Sublease Agreement between Brunswick and Glynn County Development Authority and Michael E. Hasty for a parcel of property located at the Glynco Jetport. (S. Brian)

After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to approve the sublease agreement between the Development Authority and Michael E. Hasty. Unanimously approved.



  • Consider proposed Blythe Island Regional Park revenue increase and cost reductions. (W. Davis)



After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Robertson to approve the increased Blythe Island regional Park rates and implement the following cost reductions. Motion carries with a vote of 6-1 with Commissioner Chapman opposed.



  • Full hook-up sites from $19.00 to $23.00; water and electric sites from $17.00 to $21.00; and tent sites from $14.00 to $20.00.



  • Forty (40) camp sites for use as long-term camp sites up to ninety (90) days at a fee of $425.00 per month. After ninety (90) days renter would be eligible for one (1) additional ninety (90) day extension upon approval by Park Superintendent and Recreation Director.





  • Thirteen (13) of twenty-six (26) tent sites for rental as long-term storage for boats and RV's at $75.00 per month.



  • Not fill two (2) vacant part-time positions (Crew Worker and Casier/Clerk).



  • Delete all BIRP Beach Lifeguard positions.



  • Declare two (2) trucks as surplus property.

13. Letter of Credit - Bonds



(A) Letter of Credit Check No. #000588- Bedford Acres, Brunswick, GA. LOC Amount $2,950.00. (C. Taylor)



After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to release the above referenced Letter of Credit. Unanimously approved.



(B) Letter of Credit STB-622 - Cypress Run Subdivision, Phase IV. LOC Amount $5,900.00 (C. Taylor)

After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Robertson to release the above referenced Letter of Credit. Unanimously approved.

14. Consider approval of the final plat for Brampton Commercial Park. Robert C. Bryan, applicant. (C. Taylor)

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to approve the above referenced final plat subject to the following conditions. Unanimously approved.



    • County Attorney's approval of the deed as to form



    • Developer must provide an irrevocable letter of credit in the amount of $19,500.00



    • Developer's engineer to provide as built drawings that meet the minimum requirements of Environmental Engineering.







15. Consider the issuance of a revocable permit for a pool encroachment on a drainage easement - 154 Stately Oaks Circle, Brunswick, Georgia. Creg Miller, applicant. (E. Carter)



After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark approve the issuance of a revocable permit to Mr. Creg Miller to construct a pool five feet within a drainage easement with said encroachment not to exceed five (5) feet. Unanimously approved.



16. Consider request to move a house from 260 Scranton Road to Emanuel Baptist Church on Old Jesup Highway, Brunswick, GA. (T. Clark/E. Carter)



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Jerome Clark to approve the above request for a waiver regarding length and width requirements to move a house subject to the following conditions. Unanimously approved.



  • All parties/agencies have signed off on the proposed move.



  • Applicant to hire off-duty police officer for escort



  • 24 hours notice as defined in application.
  • Consider approval of the hiring of a Community Development Director. (M. Eckert)

After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Chapman to approve the hiring of John Peterson as the new Director of Community development. Unanimously approved.



  • Consider approval of a sales contract between Glynn County Parties and H&P Investment Partners, Inc., for the Acquisition of Glynco Jetport Property. (S. Brian)



At the request of Mr. Steve Brian, Airport Manager, this item was pulled from the agenda and requires no Board action at this time.



  • Reconsider the Board's July 6, 2000 action regarding the Lease Agreements with Gateway Community Service Board relative to premises rented and used at 1609 Newcastle Street (Winchester Building) and at 2809 Fourth Street (Developmental Services Bldg.) (M. Eckert)







After brief discussion a motion was made by seconded by to rescind the Board's July 6, 2000 action and amend the lease agreement to allow the payment of rent through December 31, 2000 with rental fees being paid on a month to month basis should they stay after that date. Unanimously approved.



  • Consider proposal to pay off the Winchester Building. (D. Dowdy)

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to pay off the Winchester Building and begin looking to put it on the market to sell.

After further discussion Commissioner Dowdy amended his motion with Commissioner Chapman amending his second to approve the paying off of the Winchester Building and hold the building until something can be worked out in the future. Unanimously approved.

  • Discussion regarding Braniger Agreement for the development of PAWS Project. (G. Moore)

This item was addressed earlier in the meeting. (See item number 4-A (1) under Public Hearings



  • Consider proposal for the exchange of property between Glynn County and East Beach Limited. (D. Dowdy)



The Board heard from the following person(s)



In Favor



David Newton, Local Architect

Tony Abbot, General Partner in East Beach Properties Ltd.

Rob Fisher, former professor at the University of Georgia. Presenter of a feasibility study.

Opposed



Charlie Spalding, Representing residents of East Beach neighborhood

Hilliard Kenzie, present of East Beach Homeowners Assoc.

Eileen Hutcheson, SSI resident

Anna Henry, concerned citizen

After brief discussion a motion was made by Commissioner Robertson, seconded by Commissioner Tullos to turn down the proposed property exchange between East Beach Limited and Glynn County. Motion carries with a vote of 5-1-1 with Commissioner Dowdy opposed and Commissioner Jerome Clark abstaining.



  • Consider a request from adjacent property owners to mail a letter to EPA requesting the expedited testing of neighborhood water sources around the Escambia Superfund Site. (T. Clark)

After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark authorizing the Chairman to execute and forward a letter to EPA requesting that the testing of neighborhood water sources around the Escambia Superfund Site be expedited. Unanimously approved.



  • Consider beginning a review of the County's capital improvement needs for possible inclusion in SPLOST 4. (H. Woodman)



After brief discussion a motion was made by Commissioner Woodman seconded by Commissioner Tullos to direct staff to begin the process of identifying needed capital improvement projects for possible inclusion in a new SPLOST 4. The list is to include the following items.



  • purchase of the Animal Control Facility
  • Expansion of the public safety building
  • Board of Health building
  • Water and Sewer needs
  • Completion of the restoration of the historic Courthouse

It is the intent of this motion that staff develops a list of worthwhile projects to be submitted to the Board for final approval of the projects to be submitted to the voters. Staff shall report back to the Board at its August 3, 2000 meeting. Also as part of this motion the Board shall hold a hearing at 5:00 P.M. on August 3, 200 to discuss with the City of Brunswick and Jekyll Island Authority possible projects for inclusion in the referendum. Staff is authorized to notify the City of Brunswick and the Jekyll Island State Park Authority of this meeting as required by law. Motion carries with a vote of 5-1-1 with Commissioner Chapman opposed and Commissioner Dowdy abstaining.



  • Consider the establishment of citizen advisory committees within each district to determine specific items for SPLOST 4. (G. Robertson)



After brief discussion a motion was made by Commissioner Robertson to establish a citizen advisory committee relative to proposed SPLOST 4 items. Motion dies for lack of receiving a proper second.



  • EXECUTIVE SESSION



A motion was made by Commissioner Robertson, seconded by Commissioner Tullos to adjourn to Executive Session to discuss items of Pending/Potential Litigation. Motion carries with a vote of 6-0 with Commissioner Chapman out of the room.



Back in Regular Session



A motion was made by Commissioner Robertson, seconded by Commissioner Tullos to approve the Minutes of the July 6, 2000 Executive Session as amended. Motion carries with a vote of 5-0 with Commissioner Chapman and Commissioner Dowdy out of the room.



A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the recommendations from the County Attorney. Motion carries with a vote of 5-0 with Commissioner Chapman and Commissioner Dowdy out of the room.



There being no further business, meeting adjourned.







Board of Commissioners

Glynn County, Georgia



___________________________________

Attest: Tommy Clark, Chairman





____________________________

Vanessa D. Mincey, County Clerk