MINUTES

WORK SESSION/REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, JULY 6, 2000 AT 5:00 PM



PRESENT: Chairman Tommy Clark

Commissioner Jerome Clark

Commissioner Jeff Chapman

Commissioner David Dowdy

Commissioner Gerry Robertson

Commissioner Fred Tullos

Commissioner Henri Woodman



ALSO PRESENT: Mark Eckert, County Administrator

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Glynn County Police Dept.

ABSENT Gary Moore, County Attorney



5:00 PM WORK SESSION



INVOCATION AND PLEDGE



Discussion relative to projects and BATS priorities for upcoming Federal Transportation $$ TEA-21 grant applications



Edward Halbig, Transportation Coordinator, BATS Coordinator gave a brief over view of the ranking process.



First Spur 25/US 17 Enhancements - $400,000 grant request; $100,000 match to be provided by city and county. This is an extension of the Spur 25 Beautification/Bike Path project. Improvements would extend from US 17/Spur 25 to Sidney Lanier Bridge.



Mr. Dawson, spoke of behalf of the Spur 25/US 17 Enhancements



Second Altamaha Boulevard Bike Path, Phase II - $200,000 grant request; $50,000 match to be provided by county (with possibility for matching assistance from Brannigar). This completes the Pedestrian Path project between Spur 25 and US 17.

Dick Newbern, Grants Coordinator spoke on behalf of the Altamaha Boulevard Bike Path, Phase II.

Third Coast Guard Station Restoration, Phase II - $600,000 grant request; $150,000 match to be provided by county and Coastal Landmark Preservation Society ($60,000). This includes interior and exterior renovation.



Charles Spalding of the Coastal Landmark Preservation Society spoke on behalf of the Coast Guard Station restoration project.



Fourth County Courthouse, Phase III



$1,000,000 grant request; $250,000 match to be provided by county. This includes completing restoration of the Glynn County Courthouse.



Joy Craft, Chairman of the Historic Courthouse Restoration Committee spoke on behalf of the Historic Courthouse restoration.



After brief discussion a motion was made by Commissioner Robertson, seconded by Commissioner Dowdy to change the BATS priority list for the upcoming Federal Transportation $$ TEA-21 grant applications in the following manner. Motion carries with a vote of 6-1 with Commissioner Tullos opposed.



First Spur 25/US 17 Enhancements - $400,000 grant request; $100,000 match to be provided by city and county. This is an extension of the Spur 25 Beautification/Bike Path project. Improvements would extend from US 17/Spur 25 to Sidney Lanier Bridge.



Second Coast Guard Station Restoration, Phase II - $600,000 grant request; $150,000 match to be provided by county and Coastal Landmark Preservation Society ($60,000). This includes interior and exterior renovation.

Third County Courthouse, Phase III - $1,000,000 grant request; $250,000 match to be provided by county. This includes completing restoration of the Glynn County Courthouse

Fourth Altamaha Boulevard Bike Path, Phase II - $200,000 grant request; $50,000 match to be provided by county (with possibility for matching assistance from Brannigar). This completes the Pedestrian Path project between Spur 25 and US 17.

There being no further business work session was adjourned.

 

















PRESENT: Chairman Tommy Clark

Commissioner Jerome Clark

Commissioner Jeff Chapman

Commissioner David Dowdy

Commissioner Gerry Robertson

Commissioner Fred Tullos

Commissioner Henri Woodman



ALSO PRESENT: Mark Eckert, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Glynn County Police Dept.

6:00 PM REGULAR MEETING



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



(A) Approve Minutes of the Regular Meeting held Thursday, June 15, 2000



A motion was made by Commissioner Woodman seconded by Commissioner Jerome Clark to approve the above referenced minutes, subject to any necessary corrections. Unanimously approved.



(B) Approve Minutes of the Work Session held Tuesday, June 20, 2000



A motion was made by Commissioner Jerome Clark seconded by Commissioner Dowdy to approve the above referenced minutes, subject to any necessary corrections. Unanimously approved.



    • Approve Minutes of the Work Session held Thursday, June 22, 2000.

A motion was made by Commissioner Dowdy seconded by Commissioner Jerome Clark to approve the above referenced minutes, subject to any necessary corrections. Unanimously approved.



    • Approve Minutes of the Public Hearing held Thursday, June 29, 2000



A motion was made by Commissioner Woodman seconded by Commissioner Jerome Clark to approve the above referenced minutes, subject to any necessary corrections. Unanimously approved.



2. PUBLIC HEARINGS



(A) Zoning



1. GC-14-00



Consider a request to amend Interstate Commercial Park Planned Development Zoning Text 40-79, on 8.785 acres located at the end of Commercial drive South and Commercial Drive East, to allow a freestanding inpatient hospice facility, as a permitted land use; Interstate Commercial Park Associates, owners. (C. Taylor)



The Board heard from the following person(s)



In Favor



Jim Gilbert representing Interstate Commercial Associates.

Susan Ponder-Stancil, CEO of Hospice of Southeast Georgia



There being no opposition and after brief discussion a motion was made by Commissioner Woodman seconded by Commissioner Dowdy to approve the above referenced zoning application subject to the following conditions. Approved as resolution #R-41-00 per #R-06-98



* Thirty foot (30ft.) visual and noise buffer provided on the property lines that abut lots 5, 6, 7, and 8.



* Developer/Owner to insure that the drainage will not be adversely affected when the property is developed.

2. Reconsider approval of lease agreement with Nextel Communications for a 100 x 100 feet area within Exit-6 (Exit-29) water and sewer facility. (T. Clark) (This lease was approved as part of the April 20, 2000 Board of Commissioners meeting Consent Agenda)

The Board heard from the following person(s)



In Favor



Barry Pierce representing Nextel Communications

Mr. George Cohen, representing Nextel Communications



Opposed



Ronnie Perry, adjacent property owner/developer

Ken Tollison, adjacent property owner/developer



After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to table action regarding this issue until the July 20, 2000 meeting to allow the County Attorney an opportunity research the issue of whether the deed contains a reversionary clause. Motion fails for lack of receiving a majority vote. Vote: 1-6 with Commissioner Dowdy in favor and Commissioner Chapman, Chairman Tommy Clark, Commissioner Jerome Clark, Commissioner Tullos, Commissioner Woodman and Commissioner Robertson opposed.



After further discussion a motion was made by Commissioner Tullos seconded by Commissioner Woodman to rescind the Board's April 20, 2000 action regarding the lease agreement with Nextel Communication due to the ethical restrictions of the deed agreement. Motion carries with a vote of 6-1 with Commissioner Dowdy opposed.

3. SUP-8-00



Consider a request for a Special Use Permit in a Freeway Commercial Zoning District, for the location of a Telecommunication Tower having a maximum height of 250 feet, subject property consisting of 8.34 acres (site of the Glynn County Sanitary Sewer Facility) and having access via a 40 feet access easement of South Port Parkway, with a northerly beginning point of approximately 2,500 feet from Palisade Drive; subject property further described as being located 70.85 feet west of I-95; Property owned by Glynn County, Nextel Communications, Inc., Agent. (C. Taylor) (The lease relative to this tower was approved as part of the April 20, 2000 Board of Commissioners meeting Consent Agenda)

Because of the Board's action relative to Public Hearing item #2 no Board action required nor taken at this time.

(B) ALCOHOLIC BEVERAGE LICENSE



      • Consider issuance of a 2000 Alcoholic Beverage License to Pizza Hut #4300, 4950 New Jesup Highway, Brunswick, GA 31523; LICENSE TO SELL MALT BEVERAGES ONLY FOR CONSUMPTION ON PREMISES. SUNDAY SALE PERMITTED. (Occupational Tax)



There being no opposition a motion was made by Commissioner Chapman seconded by Commissioner Jerome Clark to approve the above referenced alcoholic beverage license. Motion carries with a vote of 6-0-1 with Chairman Tommy Clark abstaining.



      • Consider issuance of a 2000 Alcoholic Beverage License to The Lodge on Little St. Simons Island, St. Simons Island, GA, 31522; LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES. SUNDAY SALES PERMITTED. (Occupational Tax)



There being no opposition a motion was made by Commissioner Robertson seconded by Commissioner Jerome Clark to approve the above referenced alcoholic beverage license. Motion carries with a vote of 6-0-1 with Chairman Tommy Clark abstaining.

      • Consider issuance of a 2000 Alcoholic Beverage License to El Cheapo, 6495 New Jesup Highway, Brunswick, GA, 31525; LICENSE TO SELL MALT BEVERAGES AND WINE PACKAGE SALES NOT FOR CONSUMPTION ON PREMISES. NO SUNDAY SALES. (Occupational Tax.)



There being no opposition a motion was made by Commissioner Dowdy seconded by Commissioner Jerome Clark to approve the above referenced alcoholic beverage license. Motion carries with a vote of 6-0-1 with Chairman Tommy Clark abstaining.

3. APPOINTMENTS



Glynn County Planning Commission - Three (3) positions - 3-Year Term

(A) Jonathan Williams, District 5 (currently serving)

(B) Hal Hart, At-Large Post 1 (currently serving)

(C) Richard Altman, At-Large Post 2 (currently serving)

(D) Jane Johnson

(E) Spencer L. Wiley

(F) *Willie Otis Fulton



Appointments to this Board were deferred to the July 20, 2000 meeting.

GENERAL BUSINESS



4. Consider the request that the Board Equalization rescind to the year 2001 all the 9,000 plus revalue notices. (G. Robertson)



After brief discussion a motion was made by Commissioner Robertson, seconded by Commissioner Woodman directing the County Attorney, Mr. Gary Moore, the temporary head tax assessor, Mr. Pettyjohn and the Tax Commissioner, Ms. Florence Dees meet and report back to the Commission at either the July 20th or the August 3rd meeting on ways the County can meet the requirements of the Scarlett/Williams bill with a uniform tax base for the year 2000 ad valorem taxes on primary properties.

After further discussion the above motion was withdrawn by Commissioner Robertson with Commissioner Woodman withdrawing her second until a later time during the meeting.

5. Consider recommendation of the Board of Tax Assessors concerning the status of the Chief Appraiser and future status of the current Board of Tax Assessors. (K. Keller)



The Board heard from the following person(s)



Kevin Keller, Chairman of the Board of Tax Assessors

Martin McCormick, member of Tax Assessors Board



A motion was made by Commissioner Woodman, seconded by Commissioner Dowdy to reduce the current number of Tax Assessor Board members from 5 to 3.



After being advised by the County Attorney that the matter would need to be voted upon to be placed on the agenda for discussion a motion was made by Commissioner Woodman, seconded by Commissioner Dowdy to place the issue of reducing the number of tax assessor board members on the agenda for discussion. Unanimously approved.

After further discussion a motion was made by Commissioner Woodman, seconded by Commissioner Dowdy to reduce the current number of Tax Assessor Board members from 5 to 3 with the County Attorney directed to prepare the appropriate resolution. Motion carries with a vote of 6-1 with Chairman Tommy Clark opposed. Approved as resolution #R-43-00 per #R-06-98

After further discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to deny, in its entirety, the proposed severance package relative to Chief Appraiser Joe Williams . Unanimously approved.



After further discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to offer 30 days salary compensation with accrued benefits such as leave and health care no payment of membership dues. Motion fails for lack of receiving a majority vote. Vote: 2-5 with Commissioner Dowdy and Commissioner Chapman in favor and Chairman Tommy Clark. Commissioner Jerome Clark Commissioner Tullos Commissioner Robertson and Commissioner Woodman opposed.



After further discussion a motion was made by Commissioner Woodman seconded by Commissioner Jerome Clark directing the Board of Tax Assessors to come back to the Board at its July 20, 2000 meeting with a new severance package relative to Mr. Williams. Motion carries with a vote of 5-2 with Commissioner Dowdy and Commissioner Chapman opposed.



6. Consider calling for a hearing at the next Commission meeting, July 20, 2000, to consider the removal of Kevin Keller, Hugh Paladino and Eugene Roberts from the Glynn County Board of Tax Assessors for all or any of the following reasons. (G. Robertson)



  • Failure to finish their work on the 2000 Glynn County Tax Digest by July 1st as required by O. C. G. A. 48-5-302



  • Failure to provide information on reassessment notices as required by O. C. G. A 48-5-306 (e) and (e.1).



  • Failure to meet the training qualifications imposed upon them by law to hold the office of Assessor.



Issues regarding this item were addressed in General Business item #5 and required no further Board action at this time.



  • Consider requesting the Board of Tax Assessors review the job performance of Chief Appraiser Joe Williams to determine the advisability of continuing his employment in the office of the Board of Tax Assessors. (G. Robertson)



Issues regarding this item were addressed in General Business item #5 and required no further Board action at this time



Action relative to General Business item #4 was readdressed at this time.



4. Consider the request that the Board Equalization rescind to the year 2001 all the 9,000 plus revalue notices. (G. Robertson) (Correction: Board of Equalization should read Board of Tax Assessors)



After brief discussion a motion was made by Commissioner Robertson, seconded by Commissioner Dowdy requesting that the Board of Tax Assessors consider rescinding to the year 2001 all the 9,000 plus revaluation notices. Unanimously approved.



8. Letter of Credit - Bonds



Letter of Credit #52 for Barnes Plantation, LP - k/n/a Pharr Partners, LP. LOC amount $51,000.00 (C. Taylor)



A motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to extend the Letter of Credit for Barnes Plantation in the amount of $51,000.00 for a period of one (1) year (July 15, 2001). Unanimously approved.



  • Consider approval of the Final Plat Application for Sea Island Lake Cottages Drive. Sea Island Company, applicant. (D. Scott)

A motion was made by Commissioner Robertson seconded by Commissioner Jerome Clark to approve the Final Plat application for Sea Island Lake Cottages Drive subject to the developer providing an irrevocable Letter of Credit in the amount of $585,121.00. Unanimously approved.











  • Consider approval of the Final Plat for the Commons at Frederica, Phase VI. Sonid Development, applicant. (D. Scott)



A motion was made by Commissioner Tullos seconded by Commissioner Dowdy to approve the Final Plat application for The Commons at Frederica, Phase VI, subject to the County Attorney's approval of the deed and subject to the developer providing an irrevocable Letter of Credit in the amount of $2,000.00. Unanimously approved.

  • Consider request from Russell Stevens to move a house from 116 Crispen Blvd. To Lot 25 Dock Junction, Brunswick, Georgia. (E. Carter)



A motion was made by Commissioner Dowdy seconded by Commissioner Robertson to approve the above referenced application to move a house and the grant a width waver as presented with applicant hiring off-duty police officers to assist during the move. Unanimously approved.



  • Consider the issuance of a revocable permit to construct an accessory building on Beachview Drive right-of-way, 640 Beachview Drive, St. Simons Island. Carl & Mary Baumgardner, applicant. (E. Carter)

After brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Robertson to deny the above referenced request for a the issuance of a revocable permit to construct a carport and tool room on Beachview Drive right-of-way. Unanimously approved.



  • Consider the issuance of a revocable permit for rock revetment improvements on Beachview Drive right-of-way, 706 Oglethorpe St., St. Simons Island, Georgia. Oglethorpe Condominiums & Dr. Osta, applicants. (E. Carter)



After brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Jerome Clark to table action on the above item to the next meeting to allow time for additional information



After further discussion Commissioner Dowdy amends his motion with Commissioner Jerome Clark amending his second to table this item until such time a report from Dr, Stuart Stevens of GA/DNR can be received by the Board and advise the surrounding property owners of this project. Unanimously approved.







  • Consider the issuance of a revocable permit to construct parking area on Maxwell Avenue right-of-way, 66 Maxwell Avenue, St. Simons Island, Georgia. Cathy Genevie, applicant. (E. Carter)



After brief discussion a motion was made by Commissioner Jerome Clark seconded by Commissioner Dowdy to approve the issuance of a revocable permit to construct a gravel parking area on Maxwell Avenue right-of-way. Unanimously approved.



15. Consider accepting the Amendment to the Financial Assistance Award for the EDA-PAWS Project. (D. Newbern)



After brief discussion a motion was made by Commissioner Woodman seconded by Commissioner Dowdy to accept the amendment to the County's EDA grant agreement, subject to the County Attorney's approval, and that the Chairman is authorized to execute the grant amendment documents. Unanimously approved.



16. Consider Lease Agreements with Gateway Community Service Board relative to premises rented and used at 1609 Newcastle Street (Winchester Building) and at 2805 Fourth Street (Developmental Services Bldg.) (M. Eckert)



A motion was made by Commissioner Woodman, seconded by Commissioner Jerome Clark to approve the above referenced lease agreements with last years stipulations and subject to County Attorney approval. Unanimously approved.



17. Vote regarding the appropriation of $3,000 to repair the small handicap pier at Gould's Inlet. (G. Robertson)



After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Dowdy to approve the appropriation of $3,000 to repair the small handicap pier at Gould's Inlet. Motion fails for lack of receiving a majority vote. Vote: 1-6 with Commissioner Robertson in favor and Commissioner Dowdy, Chairman Tommy Clark, Commissioner Jerome Clark, Commissioner Woodman, Commissioner Chapman and Commissioner Tullos opposed



18. Consider adoption of Resolution authorizing the execution and obligation under the lease/purchase agreement with LaSalle Bank for the Glynn County Animal Control Facility. (G. Moore)







After brief discussion a motion was made by Commissioner Woodman seconded by Commissioner Jerome Clark to adopt the resolution authorizing the deliver of a property lease/purchase agreement, site lease, escrow agreement and other related instruments and authorize the execution and said resolution and other related documents by the Chairman. Unanimously approved as resolution #R-42-00 per #R-06-98



19. Consider land exchange between Glynn County and Sea Island Company. (U. Keller)



At the request of the property owners and the County Attorney this item was pulled from the agenda and requires no Board action at this time.



20. Discussion regarding sale of Knight Street property. (G. Moore)



Informational purposes only. No Board action required nor taken at this time.



21. Consider an amendment to the Glynn County Ordinance Article III - Abandonments. (U. Keller)



After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Tullos to approve the above referenced ordinance amendment relative to Article III, Abandonments. Unanimously approved as ordinance amendment #O-2000-15 per #R-06-98

22. Consider funding source for Blythe Island and Frederica Road sidewalk/bike paths. (T. Clark)



After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Dowdy that the SPLOST III budget for the Altama Connector Extension project be reduced from $677,000 to $347,000 and that the $330,000 balance be added to the existing $210,000 SPLOST III Pedestrian/Bikeway Improvements budget and that the new SPLOST III budget of $540,000 for Pedestrian/Bikeway Improvements be only used to fund sidewalk construction along Frederica/Hamilton Road and along Blythe Island Drive as a combined project.



After further discussion Commissioner Robertson amends her motion to add the directive that these projects be added to the SPLOST III project list. Because Commissioner Dowdy did not agree to amend his second Chairman Tommy Clark passed the gavel to Commissioner Jerome Clark and seconds Commissioner Robertson's motion. Motion carries with a vote of 6-1 with Commissioner Chapman opposed.



23. Discussion regarding the lowering of the speed limit on Chapel Crossing Road from 45 mph to 35 mph. (D. Dowdy)



After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Woodman to lower the speed limit on the entire length of Chapel Crossing Road from 45 mph to 35 mph. Unanimously approved as ordinance amendment #O-2000-20 per #R-06-98 .



24. Discussion and possible consideration of a recommendation to the Corp of Engineers regarding navigation obstructions at Altamaha Park. (T. Clark)



After brief discussion a motion was made by Commissioner Dowdy seconded by Commissioner Woodman to forward a letter from the Board of Commissioners to the Army Corp of Engineers requesting that they look at the situation regarding the piling, find a funding source from the federal government and do what needs to be done to get the river back to where it can be navigated and get the park back. Unanimously approved.



Executive Session



A motion was made by Commissioner Dowdy seconded by Commissioner Chapman to adjourn to Executive Session to discuss an item not on the agenda in Executive Session regarding personnel and pending/potential litigation in reference to the events of July 4, 2000 and to discuss other items of personnel and pending/potential litigation. Unanimously approved.



Back in Regular Session



A motion was made by Commissioner Woodman, seconded by Commissioner Jerome Clark to approve the minutes of the June 15, 2000 Executive Session. Unanimously approved.



A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the request for overtime pay, as necessary, for public safety personnel as needed this weekend. (July 8, 2000)

A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the balance of last years consideration of a pay increase for the police chief of three percent (3%) effective July 1, 2000. Unanimously approved.







A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the recommendation of the County Attorney. Unanimously approved.



There being no further business, meeting adjourned.



Board of Commissioners

Glynn County, Georgia

Attest:

______________________________

Tommy Clark, Chairman

____________________________

Vanessa D. Mincey, County Clerk