MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, MAY 4, 2000 AT 6:00 PM





PRESENT: Thomas B. "Tommy" Clark Chairperson

Jerome Clark, Vice Chairperson

Jeff Chapman, Commissioner

David L. Dowdy, Commissioner

Geraldine "Gerry" Robertson, Commissioner

Fred E. Tullos, Commissioner

Henri Woodman, Commissioner

ALSO PRESENT: Mark Eckert, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

 

INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



    • Approve Minutes of the Regular Meeting held Thursday, April 20, 2000



A motion was made by Commissioner Jerome Clark seconded by Commissioner Tullos to approve the above referenced minutes, subject to any necessary corrections. Motion carries with a vote of 6-0-1 with Commissioner Robertson abstaining.



(B) Approve Minutes of the Joint Meeting held Tuesday, May 2, 2000



A motion was made by Commissioner Tullos seconded by Commissioner Dowdy to approve the above referenced minutes, subject to any necessary corrections. Motion carries with a vote of 6-0-1 with Commissioner Robertson abstaining.



2. PROCLAMATIONS



(A) A Proclamation designating June19th - July 28th, 2000 as "Superwow Community Outreach Brunswick/Glynn County Service Project". (T. Clark)



A motion was made by Commissioner Chapman seconded by Commissioner Jerome Clark to approve the above referenced proclamation. Unanimously approved.



    • A Proclamation recognizing Ms. Shannon Dougherty. (T. Clark)



A motion was made by Commissioner Tullos seconded by Commissioner Dowdy to approve the above referenced proclamation. Unanimously approved.



    • *A Proclamation declaring the Month of May, 2000 as Mental Health Month in Glynn County. (F. Tullos)



A motion was made by Commissioner Tullos seconded by Commissioner Robertson to approve the above referenced proclamation. Unanimously approved.



3. PUBLIC HEARINGS



Zoning



(A) GC-13-00



Request to rezone from Highway Commercial to General Commercial, a lot consisting of 40,000 square feet fronting 200 feet on the north side of Benedict Road, being located 200 feet west of Cypress Mill Road and 1,340 feet east of Community Road; further described as lying immediately west of Kids Korner DayCare. Susan Evors and Sandy Brandies, property owners. (C. Taylor)

There being no response in favor or opposed a motion was made by Commissioner Chapman seconded by Commissioner Tullos to approve the above referenced rezoning request subject to the following conditions. Unanimously approved Approved as resolution #R-23-00 per #R-06-98



  • Twelve foot (12) foot front yard building setback on Benedict Road.



(B) SUP-3-00



Request for a Special Use Permit for the location of a Coffee Emporium in the General Commercial-Core District; subject property consist of 183 square feet and is known as Building "D1" in the Pier Village Market, located on the northeast corner of Mallory Street and Beachview Drive, St. Simons Island. Thomas H. Smoot, II, property owners. (C. Taylor)



There being no response in favor or opposed and after brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Robertson to approve the above referenced Special Use Permit subject to the following being provided prior to a building permit. Unanimously approved. as resolution #R-24-00 with original filed per #R-06-98.



        • A written agreement for the long-term use of the dumpster on the adjacent parcel must be approve by the Building Official and Board of Health and remain on file with the Building Official's office.



        • Environmental Health, Food Service Approval (verbal approval has been received, written will be provided upon final review of plans) If food is allowed to be sold in any form in any of the buildings, the specific approval of the Board of Health and County Water and Sewer Department is required.



        • Water and Sewer approval (these buildings were constructed to accommodate water and sewer. Any additional improvements will require further approval, per plans submitted for permits)



(C) SUP-4-00

Request for a Special Use Permit for the location of an Ice Cream Shop in the General Commercial-Core District; subject property consist of 158 square feet and is known as Building "E2" in the Pier Village Market, located on the northeast corner of Mallory Street and Beachview Drive, St. Simons Island. Thomas H. Smoot, II, property owners. (C. Taylor)



There being no response in favor or opposed and after brief discussion a motion was made by Commissioner Jerome Clark seconded by Commissioner Dowdy to approve the above referenced Special Use Permit, subject to the following being provided prior to a building permit. Unanimously approved. as resolution #R-25-00 with original filed per #R-06-98.



  • A written agreement for the long-term use of the dumpster on the adjacent parcel must be approve by the Building Official and Board of Health and remain on file with the Building Official's office.



        • Environmental Health, Food Service Approval (verbal approval has been received, written will be provided upon final review of plans) If food is allowed to be sold in any form in any of the buildings, the specific approval of the Board of Health and County Water and Sewer Department is required.



        • Water and Sewer approval (these buildings were constructed to accommodate water and sewer. Any additional improvements will require further approval, per plans submitted for permits)



4. APPOINTMENTS



(A) Southeast Georgia EMS Council - 1 position (Re-appointment)ital Authority - 1 position - 3-Year Term



Chief Carl Johnson

A motion was made by Commissioner Dowdy seconded by Commissioner Tullos to re-appoint Chief Carl Johnson to another term of service on the above referenced council. Unanimously approved.



(B) Coastal Georgia Community Service Board f/k/a Gateway Community Service Board - 2 Year Term (Reappointment Ex-officio member)



Commissioner Jerome Clark



A motion was made by Commissioner Dowdy seconded by Commissioner Robertson to re-appoint Commissioner Jerome Clark to another term of service on the above referenced board. Unanimously approved.



5. CONSENT AGENDA



    • Finance Committee



  • Approve the corrections to the 1997, 1998, 1999, and 2000 digest as recommended by the Board of Assessors and/or Chief Appraiser at their April 5, 2000 meeting. (Vote: 2-0-0)

2. Approve denial of a request by Mr. Matthew Hodgon that $67.41 paid in penalties on tag registrations be refunded. (Vote: 2-0-0)





  • Approve denial of a request by Ms. Injaychock, Dis Residential Interior Design, that $42.93 paid in penalties and interest on 1997, 1998, and 1999 property taxes be refunded. (Vote: 2-0-0)
  • Approve exercising the 2nd year extension option with Bryan Oil Company for Bulk Oil and Measured Lubricant Product Services at an annual estimated cost of $19,596.80. (Vote: 2-0-0)
  • Approve awarding the bid for Light Vehicle Towing to J & M Wrecker Service, Brunswick, GA, at the rates of $25.00/tow- Brunswick; $25.00/tow - St. Simons Island; $10.00 dollie use; and $15.00/winching service, with funding from the operating budgets of the various departments utilizing the service. (Vote: 2-0-0)
  • Approve awarding the bid for 10 Police Department Computers to lowest qualified bidder, Multiwave Computers, Industry, CA, with funding to be provided by the Law Enforcement Block Grant. (Vote: 2-0-0)
    • Approve awarding the bid for Tree Removal and Maintenance Services to Locke Farms Landscaping & Tree Service, St. Simons Island, GA, at the rates of $90.00/hour for tree removal and trimming; $15.00/each for palm tree trimming; $1.00/inch for stump grinding; $75.00 - $150.00/hour for crane and operator. (Vote: 2-0-0)
  • Approve awarding the bid for Pest Control Services to the lowest responsive bidder, Peachtree Pest Control, Brunswick, GA, in the amount of $10,056.00. (Vote: 2-0-0)
  • Approve awarding the bid for Glynco Jetport Force Main Improvements to the lowest responsive bidder, Underground Contractors, St. Mary's, GA, in the amount of $38,950.00 with funding to be provided by the Mainland North Capital Improvements Fund fund balance. (Vote: 2-0-0)
  • Approve accepting a $250,000.00 Community Home Improvement Program (CHIP) grant award from Georgia DCA to assist with upgrading up to sixteen (16) homes owned by low-income elderly persons and authorizing the Chairman to execute appropriate documents with the Georgia Department of Community Affairs. (Vote: 2-0-0)



11. Approve awarding the bid for construction of a tin shed roof and fencing around the Casino pool's new mechanical equipment to Michael Triola, Contractor, Brunswick, GA, in the amount of $5,375.00 and approving the budget transfer of $5,375.00 to Recreation Capital Improvements from Recreation Personnel Budget to cover the expense. (Vote: 2-0-0)

12. Approve awarding the bid for construction of the new Animal Control facility to the lowest responsive bidder, WBM Construction Company, Metter, GA, in the amount of $702,900.00 and authorizing the Finance Director to secure funding of $750,000 for this project from a lending institution. (Vote: 2-0-0)

13. Approve authorizing staff to purchase various items for Hurricane Preparedness at an estimated cost of $30,900.00 with funding to be provided by General Fund fund balance. (Vote: 2-0-0)

(B) Pension Administration Committee

Approve a change to the Glynn County Defined Benefit Pension Plan Amendment 22 to correct Article V Section 5.2.2 (e) concerning payout to spouses or eligible minor dependants upon the death of a retired or terminated employee with a deferred vested benefit or a retired participant whose pension has not yet commenced. (Vote: 8-0)

A motion was made by Commissioner Dowdy seconded by Commissioner Tullos to approve the above referenced Consent Agenda with the exception of item5-A (13). Items 5-A (10) and 5-A (12) are approved subject to review by the County Attorney. Unanimously approved.

ITEMS PULLED FROM CONSENT AGENDA FOR DISCUSSION

5. CONSENT AGENDA

(A) Finance Committee

13. Approve authorizing staff to purchase various items for Hurricane Preparedness at an estimated cost of $30,900.00 with funding to be provided by General Fund fund balance. (Vote: 2-0-0)







After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to approve the purchase of voice mail computer for the EOC in the amount of $2,000.00 and Computer for traffic signs in the amount of $9.000.00 with remaining items to be proposed during the normal budget process. Motion fail for lack of receiving a majority vote. Vote: 2-5 with Commissioner Chapman and Commissioner Dowdy in favor and Chairman Tommy Clark, Commissioner Jerome Clark, Commissioner Woodman, Commissioner Robertson and Commissioner Tullos opposed.

After further discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the purchase of the following items for Hurricane Preparedness. Motion carries with a vote of 6-1 with Commissioner Chapman opposed.

        • Voice Mail Computer for EOC $2,000.00
        • Identification Card Machine $5,500.00
        • Heavy-duty Body Bags 100 @ $28 ea. $2,800.00
        • Tire Repair Kits 150 @ $50 ea. $7,500.00
        • Computer for Traffic Signs $9,000.00
        • Chain Saws 10 @ $300 $3,000.00
        • Cots and bedding for EOC 27 @ $41 ea. $1,100.00

Total $30,900.00

GENERAL BUSINESS

Letter of Credit - Bonds

6. Letter of Credit #00-2 for Morgans Mill Subdivision. LOC Amount - $6,500.00. (C. Olness)

A motion was made by Commissioner Tullos seconded by Commissioner Dowdy to release the Letter of Credit for Morgan's Mill Subdivision in the amount of $6,500.00. Unanimously approved.



7. Consider approval of the Final Plat Application for New Frederica Subdivision, phase II. New Point Investments, applicant.

At the request of Donna Scott, Planner III, Dept. of Community Development, this item has been pulled from the Agenda and requires no Board action at this time.

8. Receive the hearing officer's report from employee hearings held on April 12th to discuss the following proposed changes to the Personnel Policy: (R. R. Rowell)

    • Amend Sections 1.4, 1.5, 3.9, 11.3, and 12.2 of the Personnel Policy to address seasonal employees.

After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to approve the policy change as proposed. Motion carries with a vote of 6-1 with Commissioner Woodman opposed. Approved as resolution #R-26-00 per #R-06-98

  • Amend Section 3.7 of the Personnel Policy to allow the County Administrator to reclassify employees within approved budgetary guidelines.

After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Dowdy to approve the policy change as proposed. Unanimously approved as resolution #R-27-00 per #R-06-98 .

  • Amend Section 4.4 of the Personnel Policy to include criminal background and motor vehicle record checks on applicants.

After brief discussion a motion was made Commissioner Dowdy by seconded by Commissioner Robertson to approve the policy change as proposed. Unanimously approved as resolution #R-28-00 per #R-06-98

  • Amend Section 9.10 of the Personnel Policy to require that prior disciplinary issues be included in the hearing officer's report to the Board of Commissioners.

After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Jerome Clark to approve the policy change as proposed. Motion carries with a vote of 5-2 with Chairman Tommy Clark and Commissioner Dowdy opposed. Approved as resolution #R-29-00 per #R-06-98







  • Amend Section 10.3 of the Personnel Policy to clarify layoffs of employees of appointed officials.

After brief discussion A motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to approve the policy change as proposed. Unanimously approved as resolution #R-30-00 per #R-06-98

  • Amend Section 10.5 of the Personnel Policy regarding the status of employees that can no longer perform the essential functions of their jobs. Please defer this item as additional information is being considered. Employee comments and a recommendation will be brought to the Board at a future meeting.
  • Amend Section 11.2 of the Personnel Policy to require an employee's supervisor to sign the employee's time sheet.

After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Dowdy to approve the policy change as proposed. Unanimously approved as resolution #R-31-00per #R-06-98

  • Amend section 11.7.3 of the Personnel Policy to include step parents in the list of family members included in funeral leave with limitations to one mother and one father.

After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to approve the policy change as proposed and include step-children in the definition of immediate family for funeral leave purposes. Unanimously approved as resolution #R-32-00 per #R-06-98 .

  • Amend Section 13.2 of the Personnel Policy to included the educational incentive bonus program.

After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Jerome Clark to approve the policy change as proposed with the inclusion of the provision that the Department Head must approve the employees college enrollment prior to budget approval. Motion carries with a vote of 6-1 with Commissioner Dowdy opposed. Approved as resolution #R-33-00 per #R-06-98

  • Omit all gender specific language as it appears that the amendments only apply to male employees.

After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Woodman to omit all gender specific language in the proposed amendments. Motion carries with a vote of 6-1 with and Commissioner Robertson opposed. (Vote verified per Commissioner Woodman).

9. Consider an amendment to Code of Ordinance, Glynn County, Georgia, Chapter 2-9, Section 2-9-55 (a) to add devices for producing, reproducing and amplifying sound and to amend Section 2-9-57 to prohibit owning, keeping or harboring a barking dog . (J. Chapman)

After brief discussion a motion was made by Commissioner Tullos seconded by Commissioner Jerome Clark to approve the above referenced ordinance amendment to Chapter 2-9-55 (a). Unanimously approved as ordinance amendment #O-2000-09 with original filed per #R-06-98.

After brief discussion a motion was made by Commissioner Chapman seconded by Commissioner Dowdy to approve the above referenced ordinance amendment to Chapter 2-9-57. Motion carries with a vote of 6-1 with Commissioner Tullos opposed. Approved as ordinance amendment #O-2000-10 with original filed per #R-06-98.

At the request of the County Attorney a motion was made by Commissioner Chapman, seconded by Commissioner Jerome Clark directing that the spelling of the word "Possess" be corrected in the ordinance. Unanimously approved.

  • *Authorize the appropriation of $12,260.00 from the General Fund to supplement a $5,000.00 DOT grant for the paving of Massengale Park. (G. Robertson)

After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Tullos to approve funding up to $12,260.00 to be taken from the General Fund to complete the planned pavement rehabilitation project for Massengale Park. Motion carries with a vote of 6-1 with Chairman Tommy Clark opposed.

  • *Consider change order in the amount of $4,600.00 for St. Simons Island Coast Guard Station demolition services. (J. Bruner)

After brief discussion a motion was made by Commissioner Jerome Clark seconded by Commissioner Tullos to accept the bid of $4,600.00 from Owens and Pridgen, Inc. and that the Purchasing Agent prepare a change order for execution by the Contractor and the County Administrator. Funding in the amount of $4,600.00 to come from the General Fund. This will be the final cash match or in-kind funding appropriated to this project. Motion carries with a vote of 5-2 with Commissioner Chapman and Chairman Tommy Clark opposed.



  • Discussion regarding letter to Georgia EPD requesting comments on Glynn County's 5 Year Water Conservation Plan. (M. Eckert)

After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Chapman approve the proposed letter to GA/EPD and authorize the Chairman to sign letter for forwarding to GA/EPD. Unanimously approved.

  • Discussion regarding proposed action to address funding shortfall of SPLOST III projects. (M. Eckert)

After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Tullos to proceed with the following projects. Unanimously approved.

Project Projected SPLOST III Funding

  • Selden Park Improvements project $1,280,000.00
  • Lord Avenue Sewer Improvements Included in Lift Station #1 Re-hab project
  • Lift Station #1 Rehabilitation $1,300,000.00

Other items referenced in this presentation are to be placed on the Board's May 18, 2000 meeting agenda to be discussed at a 5:00 PM Work Session .

  • Discussion regarding COP Program for Glynn County. (J. Chapman) This item was deferred from the Board's April 6, 2000 meeting.

Informational purposes only. No Board action required nor taken at this time.

Chairman directed the appointment of the following persons to serve on a committee to research the cost, liability issues relative to the COP Program.

  • Commissioner Jeff Chapman
  • Gary Moore, County Attorney
  • Chief Carl Alexander

ITEM TO BE ADDED TO AGENDA FOR DISCUSSION AND POSSIBLE ACTION BY THE BOARD.

Discussion regarding the selling of additional surplus property of approximately two (2) acres along Knight Street. (This property is immediately to the west of the 4.684 acres on Knight Street previously addressed by the Board at its April 6, 2000 meeting.)





A motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to discuss the above referenced item. Unanimously approved.

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Robertson to sell the additional acreage along with the 4.684 acres (reference April 6, 2000 meeting) at the same price, at the same rate and under the same conditions at the same time and authorize a survey of the additional property. Unanimously approved.

A motion was made by Commissioner Robertson, seconded by Commissioner Tullos to adjourn to Executive Session for the purpose of discussing items of Pending/Potential Litigation. Unanimously approved.

A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to accept the County Attorney's recommendation as to Executive Session item number one. Motion carries with a vote of 5-1 with Commissioner Chapman opposed. Commissioner Woodman absent.

A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to accept the County Attorney's recommendation as to Executive Session item number two. Motion carries with a vote of 6-0 with Commissioner Woodman absent.

There being no further business, meeting adjourned.



Board of Commissioners

Glynn County Georgia

:

Attest ______________________________

Tommy Clark, Chairman

____________________________

Vanessa D. Mincey, County Clerk