MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, MARCH 16, 2000 AT 6:00 PM







PRESENT: Thomas B. "Tommy" Clark Chairperson

Jerome Clark, Vice Chairperson

Jeff Chapman, Commissioner

David L. Dowdy, Commissioner

Geraldine "Gerry" Robertson, Commissioner

Fred E. Tullos, Commissioner

 

ABSENT: Henri Woodman, Commissioner

 

ALSO PRESENT: Mark Eckert, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Department

 

INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



Approve Minutes of the Regular Meeting held Thursday, March 2, 2000



A motion was made by Commissioner Jerome Clark, seconded by Commissioner Dowdy to approve the above referenced minutes with corrections. Motion carries with a vote of 5-0-1 with Commissioner Robertson abstaining and Commissioner Woodman absent.



*Approve Minutes of the Special Meeting held Monday, March 13, 2000



A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the above referenced minutes with any necessary corrections. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



2. EMPLOYEE OF THE MONTH



Presentation of Plaque and $50 check to Faye Durden, Deputy Clerk, Magistrate Court.







3. PROCLAMATIONS



(A) Century Tree Challenge Proclamation. (T. Clark)

A motion was made by Commissioner Jerome Clark, seconded by Chairman Tommy Clark to approve the above referenced proclamation. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



A Proclamation honoring the charter members of the Highland Park Homemakers Club. (J. Chapman)



A motion was made by Commissioner Chapman, seconded by Commissioner Robertson to approve the above referenced proclamation. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



A Proclamation declaring Saturday, March 18, 2000 as "Lorraine Dusenbury Day" in Glynn County. (T. Clark)



A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the above referenced proclamation. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



Briefing regarding FY 99 Annual Audit Report. (P. McNicoll)



The Board heard from the following person(s)



Mr. Rick Tindol



Informational purposes only. No Board action required nor taken at this time.



PUBLIC HEARINGS



(A) Zoning



GC-5-00



Request to rezone from Forest Agricultural to R-9 One-Family Residential 85.17 acres, fronting 2,682.93 feet on the east side of South Port Parkway, having an average depth of approximately 1,748 feet; northern beginning



point being located 411.36 feet south of U. S. 17; and further described as being located immediately west of Lots 1 - 7 South Port Subdivision and

north of property owned by the Board of Education. Property owned by South Port Group, Robert Collins, Miles Loadholt, and Lands End Properties, Inc., Terry Carter, Agent. (C. Taylor)



The Board heard from the following person(s)



In Favor

Terry Carter, project developer

There being no opposition, A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the above referenced zoning application subject to the following conditions. Motion carries with a vote of 6-0 with Commissioner Woodman absent. Approved as resolution #R-13-00 per #R-06-98



•Maximum of two hundred thirty-eight 238 lots.



•A forty foot undisturbed buffer between the subject property and the planned development general zoning district (commercial lot)



GC-6-00



Request to rezone from Forest Agricultural to R-12 One-Family Residential 35.15 acres fronting 745.3 feet on the south side of South Port Parkway and having an average depth of 1,219 feet; subject property westerly beginning point being 3,679.33 feet east of U. S. Highway 17. Property owned by South Port Group, Robert Collins, Miles Loadholt, and Lands End Properties, Inc., property owners, Keith Dykes, Agent. (C. Taylor)



The Board heard from the following person(s)



Jeff Carter, Development Engineer



There being no opposition A motion was made by Commissioner Jerome Clark, seconded by Commissioner Dowdy to approve the above zoning request. No special conditions. Motion carries with a vote of 6-0 with Commissioner Woodman absent. Approved as resolution #R-14-00 per #R-06-98









GC-7-00



Request to rezone from Forest Agricultural to General Residential 20 acres having frontage of 795.06 feet on the southeast side of South Port Parkway, having a northerly beginning point 2,458 feet south of Palisade Drive, and frontage of 106.61 feet on the west side of Interstate 95 right-of-way; further described as lying immediately west and south of the Glynn County Sewer 40 ft. access easement and facility. Property owned by South Port Group, Robert Collins, Miles Loadholt, and Lands End Properties, Inc., property owners, Ronnie Perry, Agent. (C. Taylor)

There being no opposition A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the above zoning request subject to the following special conditions. Motion carries with a vote of 6-0 with Commissioner Woodman absent. Approved as resolution #R-15-00 per #R-06-98



Maximum of one hundred sixty six 166 units



A twenty five foot (25') undisturbed or landscaped buffer to be provided on all property lines.

(B) Alcoholic Beverage Licenses



Consider issuance of a 2000 alcoholic beverage license to Arco Amusement Center 3904 Norwich Street, Brunswick, GA. LICENSE TO SELL MALT BEVERAGES ONLY FOR CONSUMPTION ON PREMISES. NO SUNDAY SALES PERMITTED. (Occupational Tax)



There being no opposition a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the above referenced beverage license. Motion carries with a vote of 4-1-1 with Commissioner Robertson opposed and Chairman Tommy Clark abstaining. Commissioner Woodman absent.



2. Consider issuance of a 2000 alcoholic beverage license to Brunswick Texaco, 4933 New Jesup Highway, Brunswick, GA. LICENSE TO SELL MALT BEVERAGES AND WINE PACKAGE SALES ONLY. NO SUNDAY SALES PERMITTED. (Occupational Tax)



There being no opposition a motion was made by Commissioner Jerome Clark, seconded by Commissioner Tullos to approve the above referenced beverage license. Motion carries with a vote of 4-1-1 with Commissioner Robertson opposed, Chairman Tommy Clark abstaining. Commissioner Woodman absent.



3. Consider issuance of a 2000 alcoholic beverage license to Gnat's Landing, 310 Redfern Village, St. Simons Island, GA. LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES. SUNDAY SALES PERMITTED. (Occupational Tax)



There being no opposition a motion was made by Commissioner Jerome Clark, seconded by Commissioner Tullos to approve the above referenced beverage license. Motion carries with a vote of 5-0-1 with Chairman Tommy Clark abstaining. and Commissioner Woodman absent.



(C) Abandonment



1. Consider application for abandonment of a portion of 8th Street, between Ocean Boulevard and Couper Point Way, adjacent to Lot 1, 3, 4 and 11 in Couper Point Subdivision. Lamar T. Webb, applicant. (J. Bruner)



The Board heard from the following person(s)



In Favor

Mr. O'Quinn, resident

A. J. Berry, representing Lamar Webb



Opposed



Ron Hambright, Glynn County School Board



After brief discussion a motion was made by Commissioner Dowdy, seconded by Chairman Tommy Clark to approve the above referenced abandonment application. Motion fails for lack of receiving a majority vote. Vote: 2-4 with Commissioner Dowdy and Chairman Tommy Clark in favor, Commissioner Robertson, Commissioner Tullos, Commissioner Jerome Clark and Commissioner Chapman opposed. Commissioner Woodman absent.



2. Consider application for abandonment of a portion of the alley between Brown Drive and St. Simons Elementary School Property. T. Brantley O'Quinn trust c/o Don T. O'Quinn, Cindee Waters, John Kyle Allen, Mary Carnes and Thomas Lindsey, applicants. (J. Bruner)



The Board heard from the following person(s)

In Favor

William Ligon, representing T. Brantley O'Quinn Trust

Gene Hoster, property owner

Cindy Waters, property owner

Kyle Allen, property owner

Kathy McMinn, property

Tom Lindsey, property owner

Don O'Quinn, property owner

Carol O'Quinn

Mrs. Brantley O'Quinn

Mary Carnes

Opposed

Jack Olsen

Eugene Caldwell, representing Mac Cochran, property owner

Mac Cochran, property owner

Bob Hill, property owner

J. H. Alexander, property owner

Frances Anzak, property owner

Albert Olsen, property owner



After brief discussion a motion was made by Commissioner Dowdy, seconded by Chairman Tommy Clark to approve the above referenced abandonment application. Motion fails for lack of receiving a majority vote. Vote: 2-3-1 with Commissioner Dowdy and Chairman Tommy Clark in favor, Commissioner Tullos, Commissioner Jerome Clark and Commissioner Chapman opposed Commissioner Robertson abstaining. Commissioner Woodman absent.



A motion was made by Commissioner Dowdy, seconded by Chairman Tommy Clark that the people who have been paying taxes on this property be refunded, as much as the law allows, on this open alley.







After further discussion Commissioner Dowdy amends his motion with Chairman Tommy Clark amending his seconded to add the issue of refunds to those people who have been paying taxes on this open alley to the agenda for discussion. Motion fails for lack of receiving a majority vote. Vote: 3-3 with Chairman Tommy Clark, Commissioner Dowdy and Commissioner Chapman in favor and Commissioner Tullos, Commissioner Robertson and Commissioner Jerome Clark opposed. Commissioner Woodman absent.



The issue of tax refunds is to be placed on the Board's April 6, 2000 meeting agenda for consideration.



6. CONSENT AGENDA



(A) Personnel Committee

1. Approve a request from the Personnel Committee to reclassify two employees in the Recreation Department from temporary status to part-time status. (Vote:2-0)



2. Approve a request from the Personnel Committee to issue an RFP for a third party administrator for workers compensation claims administration. (Vote: 2-0)

3. Approve a request from the Personnel Committee to extend the contract with HRH Insurance as third party administrator for workers compensation claims administration for a period not to exceed 90 days beginning April 1, pending the award of a contract for these services. (Vote: 2-0)



4. Approve a request from the Personnel Committee to extend for year two the contract with Provident Life and Accident Insurance Company for life, accidental death and dismemberment, and long term disability coverage at a cost of approximately $177,840.00 (the same as year one) effective April 1, 2000. (Vote: 2-0)



Consent Agenda - General Business



Approve a resolution to authorize International City Managers Association (ICMA) to handle pension of Mark Eckert. (R. Rowell) This item was deferred from the Board's January 20, 2000 meeting. Approved as resolution #R-16-00 per #R-06-98



A motion was made by Commissioner Chapman, seconded by Commissioner Jerome Clark to approve the above referenced Consent Agenda. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



7. Items Deferred from Personnel Committee



(A) Consider sending to employee hearings an amendment to 11.7.3 of the Personnel Policy to include step parents in the list of family members included in funeral leave with limitations to one mother and one father. (Vote: 2-0)



A motion was made by Commissioner Tullos, seconded by Commissioner Chapman to approve sending to employee hearings an amendment to 11.7.3 of the Personal Policy. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve items 7-B, 7-C, and 7-D. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



(B) Consider sending to employee hearings an amendment to Section 11.2 of the Personnel Policy to require and employee's supervisor to sign and employee's time sheet. (Vote: 2-0)

A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve sending to employee hearings an amendment to Section 11.2 of the Personnel Policy to require and employee's supervisor to sign and employee's time sheet. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



(C) Consider sending to employee hearings an amendment to Section 3.7 of the Personnel Policy to allow the County Administrator to reclassify employees within approved budgetary guidelines. (Vote: 2-0)



A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve sending to employee hearings an amendment to Section 3.7 of the Personnel Policy to allow the County Administrator to reclassify employees within approved budgetary guidelines. Motion carries with a vote of 6-0 with Commissioner Woodman absent.









(D) Consider sending to employee hearings an amendment to Section 10.5 of the Personnel Policy regarding the status of employees that can no longer perform the essential functions of their jobs. (Vote: 2-0)



A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve sending to employee hearings an amendment to Section 10.5 of the Personnel Policy regarding the status of employees that can no longer perform the essential functions of their jobs. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



(E) Consider approving recommendations from the Personnel Committee concerning requests for position reclassification from various departments. (Vote: 2-0)



After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Tullos to approve the recommendations from the Personnel Committee concerning requests for position reclassification from various departments Motion carries with a vote of 6-0 with Commissioner Woodman absent.



GENERAL BUSINESS



8. Letter of Credit - Bonds



Letter of Credit - Ridgewood Plantation Phase II-A; LOC Amount $2,000.00. (C. Taylor)



A motion was made by Commissioner Jerome Clark, seconded by Commissioner Tullos to extend the above letter of credit in the amount of $2,000.00 for a period of sixty (60) days. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



Letter of Credit - Ternest Acres (FP-98-06); LOC Amount $500.00. (C. Taylor)



A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to release the above referenced letter of credit. Motion carries with a vote of 6-0 with Commissioner Woodman absent.









Letter of Credit - Creekside Oaks Subdivision; LOC Amount $5,500.00. (C. Taylor)



A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to release the above referenced letter of credit. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



Consider approval of Final Plat for Culligan's Landing Subdivision, Phase III. (D. Scott)



A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the Final Plat entitled "Final Plat of Culligan's Landing Subdivision Phase III, 7.551 Acres, subject to the County Attorney's approval of the Right-of-Way Deed and one thousand dollar ($1,000) bond. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



Consider approve of Site Plan for Commercial Development for Alan Smith. (C. Olness)



A motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to approve the above referenced site plan for the Commercial Development for Alan Smith, as per the Planning Commission's recommendation. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



Consider appointing a representative to the Coastal Georgia Greenway Steering Committee. (Dave Kyler)



A motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to appoint Commissioner Robertson as the representative to the Coastal Georgia Greenway Steering Committee. Motion carries with a vote of 5-0-1 with Commissioner Robertson abstaining. Commissioner Woodman absent.



Consider donation of two (2) surplus, laptop computers to both Brunswick High School and Glynn Academy for use by their respective athletic trainees. (D. Dowdy)



After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to approve the donation of two (2) laptop computers to both high schools for use by their respective athletic trainees. Motion carries with a vote of 6-0 with Commissioner Woodman absent.

Consider request from Complete County Committee for an appropriation of $1,000.00 from the Commissioner Discretionary Fund to pay for one-half of actual expenditures incurred by the City of Brunswick for the Census 2000 Kickoff Campaign. (V. Mincey)



After brief discussion a motion was made by Commissioner Robertson, seconded by Commissioner Jerome Clark to approve an appropriation not to exceed $1,000.00 from the Commissioners Discretionary Fund, program 319/897, to pay for one-half of actual expenditures incurred by the City of Brunswick for the Census 2000 Kickoff Campaign to cover cost associated with this event. Upon presentation of proper documentation, i.e. receipt or invoice, authorization is to be forwarded to the Finance Department for payment of one-half of the total reflected on said invoice. Any funds remaining after payment of expenditures will be returned to the Commissioners Discretionary Fund, program 319/897 Fund.. Motion carries with a vote of 6-0 with Commissioner Woodman absent.



Discussion and possible vote regarding report from NACo Legislative Conference. (G. Robertson)



After brief discussion a motion was made by Commissioner Robertson, seconded by Commissioner Dowdy to send position letters regarding the following federal legislative issues. Motion carries with a vote of 6-0. Commissioner Woodman absent.



•Protecting Local Land Use Authority - H.R 2372/S. 1028 - Opposed

•Conservation and Reinvestment Act of 1999 (CARA) - H..R. 701/ S. 25 - In Favor

•Alternative Water Sources Act of 1999 - H. R. 1106/S. 968 - In Favor



Discussion regarding the reduction of the Tax Assessors Board from its current five (5) members to three (3). (J. Chapman)



A motion was made by Commissioner Chapman, seconded by Commissioner Tullos asking for the resignation of the two (2) tax assessor member who have not maintained the required certification. Motion carries with a vote of 5-1 with Commissioner Robertson opposed. Commissioner Woodman absent.



Discussion regarding Clerk of Superior Court's letter to Commissioners. (J. Chapman)



Informational purposes only. No Board action required nor taken at this time.



EXECUTIVE SESSION



A motion was made by Commissioner Dowdy, seconded by Commissioner Robertson to adjourn to Executive Session for discussion of pending/potential litigation. Motion carries with a vote of 6-0. Commissioner Woodman absent.









Back in Regular Session



A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the recommendations made by the County Attorney. Motion carries with a vote of 6-0. Commissioner Woodman absent.



A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the minutes of the Executive Session Meeting held March 2, 2000. Motion carries with a vote of 6-0. Commissioner Woodman absent.



There being no further business, meeting adjourned.





Board of Commissioners

Glynn County, Georgia





Attest: ______________________________

Tommy Clark, Chairman



_____________________________

Vanessa D. Mincey, County Clerk