MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, MARCH 2, 2000 AT 6:00 PM





PRESENT: Thomas B. "Tommy" Clark Chairperson

Jerome Clark, Vice Chairperson

Jeff Chapman, Commissioner

David L. Dowdy, Commissioner

Fred E. Tullos, Commissioner

Henri Woodman, Commissioner



ABSENT: Geraldine "Gerry" Robertson, Commissioner

Chief Carl Alexander, Police Department



ALSO PRESENT: Mark Eckert, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Capt. Bob Pitman

INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



Approve Minutes of the Regular Meeting held Thursday, February 17, 2000



A motion was made by Commissioner Tullos, seconded by Commissioner Woodman to approve the above referenced minutes subject to any necessary corrections. Motion carries with a vote of 5-0-1 with Commissioner Dowdy abstaining and Commissioner Robertson absent.



2. PROCLAMATIONS



(A) Adoption of a Proclamation honoring the participants of "Youth-In-Government 2000". (T. Clark)



A motion was made by Commissioner Woodman, seconded by Commissioner Jerome Clark to approve the above referenced proclamation. Motion carries with a vote of 6-0 with Commissioner Robertson absent.



(B) A Proclamation designating Saturday, March 11, 2000 as "Coastal Georgia Historical Society Day" in Glynn County. (G. Robertson)

A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the above referenced proclamation. Motion carries with a vote of 6-0 with Commissioner Robertson absent.



(C) A Proclamation designating the week of March 11 - 19, 2000 as "Glynn County Week of the Single Person". (G. Robertson)

A motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to approve the above referenced proclamation. Motion carries with a vote of 6-0 with Commissioner Robertson absent.



3. PUBLIC HEARINGS



(A) Zoning



SUP-1-00



Consider request for a Special Use Permit in a Freeway Commercial Zoning District for the location of a Telecommunication Tower having a maximum height of 222 feet above ground; subject property consists of 10,000 square feet, having access via an access easement from the east side of Butler Avenue, and generally described as a portion of the southwest quadrant of Exit 7, Interstate 95; further described as being a portion of property owned by Lighthouse Realty, and lying southwest of the I-95 south-bound entrance ramp and north of property owned by Motel 6. SBA, Inc., applicant. (C. Taylor)

The Board heard from the following person(s)

In Favor



Gilbert McLemore, representing SBA, Inc.

Byran Smith, representing SBA, Inc.

Tom Anderson, Council representing SBA, Inc.



There being no opposition expressed and after brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the above referenced special use permit with the following conditions. Motion carries with a vote of 5-0-1 with Commissioner Woodman abstaining and Commissioner Robertson absent. Approved as resolution #R-12-00 per #R-06-98



Tower location to be moved twenty-one (21) feet from its original proposed location or 1/2 the height of the tower from the nearest structure and subject to any restrictions that the Georgia Department of Transportation might have.



(B) Alcoholic Beverage License



1. Consider issuance of a 2000 alcoholic beverage license to Brunswick Texaco, 4933 New Jesup Highway, Brunswick, GA.. LICENSE TO SELL MALT BEVERAGES AND WINE PACKAGE SALES. NO SUNDAY SALES PERMITTED. (Occupational Tax)



Due to the absence of the applicant, Mr. Mohammad Alamer, no Board action was taken regarding the above referenced beverage license application.



2. Consider issuance of a 2000 alcoholic beverage license to Dicks Wings, 1192 Chapel Crossing Road, Brunswick. LICENSE TO SELL MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES. SUNDAY SALES PERMITTED. (Occupational Tax) This item was deferred from the Board's February 17, 2000 meeting.



The Board heard from the following person(s)



In Favor



Tom Lee, representing Dicks Wings

Jeffrey Allen Wolfe, applicant. (No statement)



Opposed



Billy Colsen, FLETC & Northside Baptist Church

Glenn Bollinger, citizen

Steven Klag or Clag (sp), Principal Brunswick Christian Academy

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to deny the above referenced alcoholic beverage license application. Motion carries with a vote of 6-0 with Commissioner Robertson absent.



APPOINTMENTS



(A) Hospital Authority - 1 position - 4-Year Term ( 3 nominees needed)



Sandy Deen

Audrey Gibbons

*E. D. Gornto

*Fred E. Wages

*Linda S. Pinson

6. Robert Strange



A motion was made by Commissioner Tullos, seconded by Commissioner Woodman to nominate all 6 candidates for Commission consideration. Motion carries with a vote of 6-0 with Commissioner Robertson absent.

The following persons received majority vote and will be forwarded to the Hospital Authority for consideration.



E. D. Gornto

Fred E. Wages

Linda S. Pinson



(B) Glynn County Board of Tax Assessors - 1 position - Unexpired Term



Commissioner Dowdy moved that all 6 candidates be nominated for Commission consideration.



1. Laverne Carter

2. Tommye Cashin

3. L. Lamar Floyd

4. Audrey Gibbons

5. William Gutelius

6. Martin J. McCormack



Martin McCormack was appointed to fill the above referenced position on the Board of Tax Assessors by majority vote.



(C) Appoint a non-management employee representative for Public Works department to fill the unexpired term created by the transfer of the former representative to the Recreation department. (R. Rowell)



After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Chapman to appoint Glenn Bollinger to fill the unexpired term as a representative of the Pension Administration Committee. Motion carries with a vote of 6-0 with Commissioner Robertson absent.



(D) Consider appointments to the Census 2000 "Complete Count Committee".



After brief discussion, a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to run an ad in the local newspaper soliciting citizen volunteer participation on the Census 2000 Complete Count Committee. Motion carries with a vote of 6-0 with Commissioner Robertson absent.



5. CONSENT AGENDA



(A) Finance Committee

Award the bid to purchase an Aerial Fire Truck to the lowest bidder, First Responder Fire & Safety for the amount of $574,387.00 with a funding source of SPLOST #3. (Vote: 2-0-0)



Authorize the Purchasing Agent to issue a Request for Proposal for Banking Services for FY2001 with two extension year options. (Vote: 2-0-0)



Authorize the Purchasing Agent to issue a Request for Proposal for Audit Services for FY2000 with three extension year options.(Vote: 2-0-0)



Approve contract between Recovery Place of Savannah and Glynn County for drug treatment services to the Drug Court with funding to be provided by the Drug Court Multi-jurisdictional Implementation Initiative Grant. (Vote: 2-0-0)



5. Authorize the use of funds not to exceed $15,000 from Blythe Island Regional Park (BIRP) Development Account - Timber Sales to cover listed BIRP facility maintenance and vehicle repairs. (Vote: 2-0-0)

Award the bid for the North Glynn Concessions/Restroom Facility to Randy Parr Construction in an amount not to exceed $175,010.00 with funding from SPLOST #3. (Vote: 2-0-0)



Adopt the new Vehicle Assignment/Use Policy. (Vote: 2-0-0)



8. Authorize an amendment to the Purchasing Ordinance of Glynn County to exempt the procurement of insurance policies from the provisions of the Purchasing Ordinance. (Vote: 2-0-0) Approved as Ordinance Amendment #0-2000-05 per #R-06-98

9. Authorize the Purchasing Agent to issue a Notice of Extension to the current policy holders for an additional year of Property and Casualty insurance coverage at the new rates with funding from the County Insurance Fund in an amount not to exceed the budgeted amount of $519,300. (Vote: 2-0-0)



Information Technology Committee



Authorize the purchase of a notebook computer for the Information Technology Department to place one that crashed and cannot be repaired with no budgetary impact anticipated due to a budget transfer of $2,600 from training to capital.



CONSENT - General Business



Authorize the layoff of one employee detailed to the Water & Sewer office as an Account Clerk based on a decrease in the work-load due to the Finance Department's reorganization of the Demere Annex water & sewer finance operations. (P. McNicoll)



A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the above referenced Consent Agenda with the exception of items 5-A (4), 5-A (5), and 6 - Consent-General Business. Motion carries with a vote of 6-0 with Commissioner Robertson absent

ITEM(S) PULLED FROM THE CONSENT AGENDA FOR DISCUSSION



5. CONSENT AGENDA



(A) Finance Committee

4. Approve contract between Recovery Place of Savannah and Glynn County for drug treatment services to the Drug Court with funding to be provided by the Drug Court Multi-jurisdictional Implementation Initiative Grant. (Vote: 2-0-0)



After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Chapman to approve the above referenced contract for drug treatment services. Motion carries with a vote of 6-0 with Commissioner Robertson absent.



5. Authorize the use of funds not to exceed $15,000 from Blythe Island Regional Park (BIRP) Development Account - Timber Sales to cover listed BIRP facility maintenance and vehicle repairs. (Vote: 2-0-0)

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to authorize the use of funds not to exceed $13,000. Motion carries with a vote of 6-0 with Commissioner Robertson absent. (The portion of the request relative to vehicle maintenance was withdrawn at this time.)

CONSENT - General Business



Authorize the layoff of one employee detailed to the Water & Sewer office as an Account Clerk based on a decrease in the work-load due to the Finance Department's reorganization of the Demere Annex water & sewer finance operations. (P. McNicoll)



After brief discussion a motion was made by Commissioner Jerome Clark, seconded by Commissioner Tullos to authorize the layoff of the above referenced employee. Motion carries with a vote of 5-1-0 with Commissioner Dowdy opposed and Commissioner Robertson absent.



GENERAL BUSINESS



7. Consider approval of the Final Plat for Southern Landing. Property located on Altamaha Parkway. Driggers Development Company, applicant. (C. Olness)



After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the revised final plat for the above referenced development, subject to review of the revised right-of-way deeds by the County Attorney. Motion carries with a vote of 6-0 with Commissioner Robertson absent.



8. Authorize Chairman to execute Noncash Charitable Contribution documents relative to property conveyed to Glynn County by A. W. Jones, III family for Massengale Park. (M. Eckert)



After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to authorize the Chairman to execute the above referenced documents. Motion carries with a vote of 6-0 with Commissioner Robertson absent.



9. Consider request from Wendover Housing Partners, Inc., regarding County support for the construction of a 144 unit multi-family development known as Harbor Landing Apartments. (F. Tullos)



At the request of the applicant, this item is being removed from the Agenda and requires no Board action at this time.



10. Consider request from the Cemetery Trust Fund Board for financial participation by Glynn County to the Cemetery Trust Fund. (T. Clark)



Informational purposes only. No Board action required nor taken at this time.

11. Consider entering into an agreement to take over the duties of the State Fire Marshall's office in Glynn County. (C. Johnson)



After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to approve entering into an agreement with the State of Georgia Fire Marshals Office to provide inspection for all new properties except jails, ambulatory health care centers, hospital, nursing homes, penal institutions and buildings owned, operated or occupied by the state, and that the Chairman of the Board be authorized to sign entering Glynn County into this agreement. Fees resulting from this agreement are to accrue to the Glynn County Fire Department Fund and adopt, by ordinance, the Safety Rules and Regulations of the State Fire Safety Commission. Motion carries with a vote of 6-0 with Commissioner Robertson absent.

12. Consider applying for $46,897.00 from the Governor's Children and Youth Coordinating Council to assist with funding Juvenile Court computer upgrades, community service supervisors, outpatient treatment, and tutoring. Matching funds of $5,711 to be paid from Juvenile Court fines account. (D. Newbern)



After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Jerome Clark to approve applying for the above referenced grant with grant match in the amount of $5,711 funded from Juvenile Court fines account. Motion carries with a vote of 6-0 with Commissioner Robertson absent.









13. Modify the scope of work for the Spur 25 realignment and extension project. (J. Bruner)



After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to reject all current bids for the Spur 25 realignment project, combine Phases IA and IB into one project and allow the firms of Thomas & Hutton and Environmental Services, Inc., who provided the design and environmental studies for Phase IA, to provide the design for the combined phase project. Motion carries with a vote of 6-0 with Commissioner Robertson absent.



POINT OF PRIVILEGE - ADDITION OF AN ITEM TO THE AGENDA



A motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to add to the agenda the following item. Motion carries with a vote of 5-1-0 with Chairman Tommy Clark opposed and Commissioner Robertson absent.



Discussion regarding the location of the Public Safety Complex.



After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Woodman directing the County Administrator and the County Attorney to prepare a Deed of Gift to accept a 30 acre portion of the Golden Isles Gateway Tract from the Braniger Corporation for the location of the Public Safety Complex. Motion carries with a vote of 4-2 with Chairman Tommy Clark and Commissioner Tullos opposed. Commissioner Robertson absent.



15. Award the bid for Paving of 0.71 miles on Spur 25 with the low bid of $462,307.23 from Underground Utilities Contractors, Inc. with funding in the amount of $261,821.00 to come from DOT and funding in the amount of $200,486.23 to come from SPLOST #3. (Vote: 2-0-0) (J. Bruner)



Because of the actions taken regarding the previous item no action was necessary nor taken by the Board relative to General Business item #15.



16. Emergency road repair to Oak Grove Island Road. (J. Bruner)



After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark authorizing the Chairman to sign Georgia DOT Right-of-Way agreement for Oak Grove Island Road, subject to review by the County Attorney, that this project be declared an emergency and staff be authorized to negotiate a design/build contract for the project to replace the cross drain pipes on Oak Grove Island Road with two new dual 48 inch concrete culvert pipes with the necessary accessories. Funding, not to exceed $151,000, taken from the General Fund fund balance. Motion carries with a vote of 6-0 with Commissioner Robertson absent.





17. Discussion regarding HB 1427. (T. Clark)



Informational purposes only. No Board action required nor taken at this time.



18. Consider SPLOST funding for bike path on Jekyll Island. (T. Clark)



After brief discussion Chairman Tommy Clark passes the gavel to Vice Chairman Jerome Clark and makes a motion with Commissioner Tullos seconding, to redirect $50,000 from SPLOST III monies to Jekyll Island for the completion of bike paths on Jekyll Island. Motion carries with a vote of 4-1-1 with Commissioner Chapman opposed and Commissioner Dowdy abstaining. Commissioner Robertson absent.



After further discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to add an item to the agenda to allow a resident of Jekyll Island to address the Commission. Motion fails for lack of receiving a majority vote. Vote: 3-3 with Commissioner Chapman, Commissioner Dowdy and Commissioner Woodman in favor and Chairman Tommy Clark, Commissioner Tullos and Commissioner Jerome Clark opposed. Commissioner Robertson absent.



Discussion regarding new septic tank regulations. (T. Clark)



Informational purposes only. No Board action required nor taken at this time.



20. ANNOUNCEMENTS



Youth in Government day Thursday, March 16, 2000. This event is sponsored by the Brunswick Optimist Club. Officials and students will meet in front of the New Courthouse at 8:30 AM then depart for tours of County facilities and other planned activities. Lunch with the participants and club members at Wilson's Family Restaurant, U. S. Highway 17 North beginning at 12:30 PM.



ACCG 2000 Annual Meeting, April 15 - 19, 2000 in Savannah, GA. Please inform the Clerk if you plan to attend this meeting. If you plan to attend one of the Saturday training session please inform the Clerk of which class you wish to register for. Deadline for notification is Monday, March 6, 2000.



Informational purposes only. No Board action required nor taken at this time.







EXECUTIVE SESSION



A motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to adjourn to Executive Session for the purpose of discussing items of pending/potential litigation. Motion carries with a vote of 6-0 with Commissioner Robertson absent.



Back in Regular Session



A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to accept the County Attorney's recommendation regarding item #1 as modified. Motion carries with a vote of 4-1-1 with Commissioner Chapman opposed and Commissioner Dowdy abstaining. Commissioner Robertson absent.



A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to accept the County Attorney's recommendation regarding item #2 as presented. Motion carries with a vote of 6-0 with Commissioner Robertson absent.



A motion was made by Commissioner Tullos, Commissioner Jerome Clark to approve the minutes of the February 17, 2000 Executive Session. Motion carries with a vote of 5-0-1 with Commissioner Dowdy abstaining and Commissioner Robertson absent.





There being no further business, meeting adjourned.





Board of Commissioners

Glynn County, Georgia





Attest:

______________________________

Tommy Clark, Chairman

______________________________

Vanessa D. Mincey, County Clerk