MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW COURTHOUSE

THURSDAY, FEBRUARY 3, 2000 AT 6:00 PM









PRESENT: Thomas B. "Tommy" Clark Chairperson

Jerome Clark, Vice Chairperson

Jeff Chapman, Commissioner

David L. Dowdy, Commissioner

Geraldine "Gerry" Robertson, Commissioner

Fred E. Tullos, Commissioner

Henri Woodman, Commissioner



ABSENT: Gary Moore, County Attorney



ALSO PRESENT: Uli Keller, Administrative Analyst

Vanessa D. Mincey, County Clerk

Capt. Bob Pittman, Police Department



*5:00 PM WORK SESSION



Discussion regarding Septic Tank Regulations. (J. Chapman)



A brief presentation was made by Wayne Nunke with the Glynn County Health Department, Environmental Health Division.



The Board heard from the following person(s)



Robert Jenkins, Realtor, Developer and Builder

Lewis Strickland, Builder and President Local Builders Association



After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to send a letter to the governor, legislative delegation and the septic tank regulations review committee requesting an immediate moratorium relative to the on site septic tank regulations and request the review committee appoint a person from the southeast/coastal region of the State to provide specific input regarding lot size requirements, 24 inch separation and information required for permit applications. Unanimously approved.



There being no further business, meeting adjourned.





*6:00 PM REGULAR SESSION


PRESENT: Thomas B. "Tommy" Clark Chairperson

Jerome Clark, Vice Chairperson

Jeff Chapman, Commissioner

David L. Dowdy, Commissioner

Geraldine "Gerry" Robertson, Commissioner

Fred E. Tullos, Commissioner

Henri Woodman, Commissioner



ALSO PRESENT: Mark Eckert, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Chief Carl Alexander, Police Chief



INVOCATION AND PLEDGE





1. APPROVAL OF MINUTES



(A) Approve Minutes of the Regular Meeting held Thursday, January 20, 2000

A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the above referenced minutes, subject to any necessary corrections. Motion carries with a vote of 6-0-1 with Commissioner Woodman abstaining.



(B) Approve Minutes of the Joint Meeting held Tuesday, January 25, 2000



A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the above referenced minutes, subject to any necessary corrections. Motion carries with a vote of 6-0-1 with Commissioner Woodman abstaining.



(C) Approve Minutes of the Special Called Meeting held Tuesday, February 1, 2000



A motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to approve the above referenced minutes, subject to any necessary corrections. Unanimously approved.



POINT OF PRIVILEGE



Chairman Tommy Clark reads an announcement regarding the forming of the Census 2000 Complete Count Committee.

Informational purposes only. No Board action required nor taken at this time.



DELEGATION(S)



(A) Dedication of a "Live Oak" tree in Postell Park, St. Simons Island to honor of the first president of the St. Simons Island Beautification Council on their 20th Anniversary and to honor the Woman's Club of St. Simons Island on their 50th Anniversary. Dedication ceremony to be held Friday, February 18, 2000. (G. Robertson)



The Board heard from the following person(s)



Carol Joel

Helen Thomason



A motion was made by Commissioner Robertson, seconded by Commissioner Woodman to approve the planting of a live oak tree in the horseshoe shaped parking lot near the Casino in the median that divides the parked cars at the end closest to the water. Unanimously approved.



Consider request to dedicate and name the new fire station on St. Simons in memory of former Glynn County Fire chief "William Cavanaugh. (G. Robertson)



It was the consensus of the Board to take the above referenced request under advisement.









SWEARING OF POLICE OFFICERS



Swearing of the following as new police officers for Glynn County.



Officer James Lane Officer Ronnie Thorpe

Officer David Hassler Officer Eric Bailey

Officer Priscilla Johnson Officer Bryon Gamble (absent due to illness)

Officer Jessie Gardner



A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to officially appoint the following as Glynn County Police officers. Unanimously approved.



Officer James Lane Officer Ronnie Thorpe

Officer David Hassler Officer Eric Bailey

Officer Priscilla Johnson Officer Jessie Gardner



PUBLIC HEARINGS



Zoning



1. GC-37-99



Request to re-zone 13.47 acres known as a Portion of the G. V. Whorton Estate, as follows:



Tract 1 From Forest Agricultural to Highway Commercial, 10.69 acres, located on the northwest corner of U.S. Highway 341 (641.28 feet of frontage) and Crispen Boulevard (550.33 feet of frontage)



Tract 2 From Limited Industrial to Highway Commercial, 2.78 acres located immediately west of Tract 1 and having 421.18 feet of frontage on the north side of Crispen Boulevard. Suntrust Bank, SE GA as Trustee, applicant. (C. Taylor) This item was deferred from the Board January 6, 2000 meeting.



The Board heard from the following person(s)



John Kaufman, Parker-Kaufman

Rob Williamson, Vice ddPresident, Stately Oaks Subdivision





After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy to approve the above referenced rezoning subject to the following conditions. Motion carries with a vote of 6-0-1 with Commissioner Tullos abstaining. Approved as resolution #R-08-00 per #R-06-98



* Property not be used in any of the following manners:



Truck Stop/Transport Terminals

Hotel, Motel or Tourist Court

Carwash

Dormitory or Wards for overnight stay by medical patients

Recreation vehicle parks or similar facilities or an animal hospital. Pet stores or pet grooming facilities without animal boarding would be permitted.

* Further condition of this rezoning would be that the property owner install a 50' landscaped buffer strip backed by a 8' high wooden fence on the development side of the buffer strip.



* As a third condition of the rezoning the property may not be lighted so that the source of any such light is directly visable in the buffer strip or on any off site property.



GC-3-00



Request to re-zone from Forest Agricultural to M -12 One Family Residential Manufactured Home, 3.864 acres fronting 261.17 feet on the east side of Hautala Drive and lying immediately north of Interstate 95 (southbound land), 43.46 feet north of Old Jesup Road and 465.71 feet south of Cate road. Property owned by James Roxie Radford. (C. Taylor)



The Board heard from the following person(s)



In Favor Opposed



Lynn Hariman, Caldwell Bankers Marie Williamson

Leon Mitchell Green



After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Woodman to deny the above referenced zoning request. Motion carries with a vote of 5-2 with Commissioner Jerome Clark and Commissioner Tullos opposed.





GC-4-00



Request to re-zone from Forest Agricultural to Highway Commercial, 14.12 acres fronting 815.26 feet on the north side of Blythe Island Highway a/k/a Georgia Highway 303, and located 560 feet west of Middleton Drive. Property owned by Marmac Communications, Inc. (C. Taylor)



The Board heard from the following person(s)



Roger Stefans, Stefans & Associated, Landscape Architect

George Tindall, resident Royal Oak subdivision

After brief discussion a motion was made by Commissioner Jerome Clark, seconded by Commissioner Tullos to approve the above referenced rezoning application. Unanimously approved as resolution #R-09-00 per #R-06-98 .



GC-2-00 A



Consider amending the Glynn County Zoning Ordinance; Section 302. Definitions, Drinking Establishment, to delete reference to Sections 2-3-3 and 2-3-15 from the paragraph, and for other purposes. (C. Taylor)



After brief discussion A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the above referenced ordinance amendment. Unanimously approved as ordinance amendment #O-2000-03 per #R-06-98 .



Alcoholic Beverage Licenses



Consider issuance of 2000 Alcoholic Beverage License to Pizza Hut #621146, 314 Glyndale Drive, Brunswick, Georgia. LICENSE TO SELL MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES WITH SUNDAY SALES PERMITTED. (Occupational Tax)

There being no opposition A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the above referenced liquor license. Motion carries with a vote of 6-0-1 with Chairman Tommy Clark abstaining.



A motion was made by Commissioner Robertson, seconded by Commissioner Jerome Clark to discuss the following item with possible action by the Board. Unanimously approved.



Consider issuance of a temporary Alcoholic Beverage License to Gnat's Landing, 310 Redfern Village, St. Simons Island. LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES WITH SUNDAY SALES PERMITTED



After brief discussion a motion was made by Commissioner Robertson, seconded by Commissioner Jerome Clark to approve the issuance of the above referenced temporary liquor license. Motion carries with a vote of 6-0-1 with Chairman Tommy Clark abstaining.



Abandonment



Consider application for abandonment of Georgia Street between Lord Avenue and Ocean Boulevard, St. Simons Island. Glynn County Board of Commissioners, applicant. (U. Keller)



After a brief presentation by Uli Keller, Administrative Analyst, the Board heard from the following person(s)



Opposed

Nancy Bandy

Robert Fell

Larry Demeco



After brief discussion a motion was made by Commissioner Robertson, to defer the above referenced abandonment until such time abandonment applications for the entire portion of Georgia Street can be considered. Commissioner Tullos seconds for discussion. Motion dies for lack of receiving a majority vote of 1-6 with Commissioner Robertson voting in favor, Chairman Tommy Clark, Commissioner Jerome Clark, Commissioner Dowdy, Commissioner Chapman, Commissioner Dowdy, Commissioner Tullos and Commissioner Woodman opposed.



After further discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the above referenced abandonment subject to a 20' drainage/utility easement be retained by Glynn County and a 50' by 50' area deeded to Glynn County for the location of a lift station. Motion carries with a vote of 6-1 with Commissioner Robertson opposed. Approved as resolution #R-10-00 per #R-06-98



APPOINTMENTS - Glynn County Board of Health - Six (6) year term



Consider the reappointment of Dr. Lana Skelton to serve a six (6) year term on the Board of Health. Dr. Skelton currently serves as the County's physician appointment to the Board.

A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to reappoint Dr. Skelton to another 6 year term. Unanimously approved.



6. CONSENT AGENDA



(A) Finance Committee

Approve the corrections to the 1999 digest as recommended by the Board of Assessors and/or Chief Appraiser at their November 3, 1999, December 15, 1999, and January 5, 2000 meetings. (Vote: 3-0-0)

Approve the dates and time on which the Finance Committee will meet in the year 2000. (Vote: 3-0-0)

Authorize exercising the 1st option year of the contract with Ron Herrin Copiers, Brunswick, GA, for the Cost-per-copy Program at a rate of $0.0171 per copy. (Vote: 3-0-0)

4. Authorize exercising the 2nd option year of the contract with Pello Tire & Brake, Brunswick, GA, for the Wheel Alignment Services for the County fleet with no increase over last year's cost. (Vote: 3-0-0)

Approve payment of an outstanding debt of $96,581.92 to the City of Brunswick to cover the processing of the County's wastewater discharge using the Water & Sewer Revenue Fund fund balance as the funding source. (Vote: 3-0-0)

Recommend that the County Commission accept the transfer of Grant Recipient and Financial Point of Contact designation from Glynn County to the Coastal Georgia Regional Development Center for Project Impact. (Vote: 3-0-0)

7. Authorize staff to go to bid for the complete turn-key construction of the new Animal Control Facility with funding to be provided by a 5-year capital lease. (Vote: 3-0-0)



8. Approve change order #2 to the Arco contract for the North Glynn Recreational Park in the amount of $6,483.32 with funding from SPLOST #3. (Vote: 3-0-0)

9. Approve awarding the bid for lighting improvements for nine (9) baseball fields to M. Gay Constructors, Jacksonville, FL, in the amount of $278,130.00 with funding from SPLOST #3. (Vote: 3-0-0)

10. Approve awarding the bid to purchase Police Department Uniforms to the lowest complete bidder, Harrison Uniform Company, Jacksonville, FL, in an amount not to exceed $37,219.74. (Vote: 3-0-0)

11. Approve accepting the plans for the new Public Safety Complex as submitted by HSM&M and authorize staff to go to bid for the construction of the project. (Vote: 3-0-0)

12. Approve awarding the bid for the Jetport Road / Welcome Center Water Line Extension to the low bidder, Douglas Electric & Plumbing, Douglas, GA, in the amount of $161,804.50, subject to the approval of the bids by both theBranigar Organization and the Department of Transportation with funding of 71.25% from the Department of Transportation and 28.75% from the Branigar Organization. (Vote: 3-0-0)

13. Authorize staff to solicit proposals for Phase I Archeological Survey for the Altamaha Park Trails Project at an estimated cost of $4,500, with the stipulation that the County will not be responsible for any additional costs resulting from possible historical findings, subject to the County Attorney's approval. (Vote: 3-0-0)

14. Authorize staff to file a $300,000.00 Enhancement grant application with the U.S. Department of Justice to assist with the continued funding of the Drug Court.(Vote:3-0-0)

15. Approve acceptance of the $40,000.00 grant offer from the Georgia Forestry Commission to help finance construction of a vehicular timber bridge at Blythe Island Regional Park, subject to the County Attorney's review and recommend that the balance of the project costs, approximately $44,000.00, be funded from the Blythe Island Regional Park timber revenue fund. (Vote: 3-0-0)



16. Authorize acceptance of the 1999 Law Enforcement Block Grant Award of $78,260.00 with a cash match of $8,696.00 to be funded by the Police Seizure Fund. (Vote: 3-0-0)

17. Authorize staff to issue $5,000,000.00 in Tax Anticipation Notes (TANS) and to secure the best interest rates through the competitive procurement process using professional services. (Vote: 3-0-0)

Approve relocation of the Glynco force main and authorizing staff to solicit bids with funding from the Mainland North Water & Sewer Capital Improvement Fund fund balance. (Vote: 3-0-0)

Personnel Committee

Approve a request form the Personnel Committee to amend the prescription drug plan to make the generic and brand name co-payments $10 and $20, respectively, to charge brand name co-payments of only the brand name is available, and to restrict lifestyle drugs which will result in projected annual cost savings of approximately $324,455.00. (Vote 2-0)

Consent Agenda - General Business

Consider the following position downgrades in the Fire Department and Clerk of Superior Court office;

3 Certified Firefighter/EMT positions to Non-Certified Firefighter positions

1 Certified Firefight/EMT position to Non-Certified Firefighter/EMT position

1 Certified Firefighter/Cardiac Technician to Certified Firefighter/EMT

1 Certified Firefighter/Paramedic to Certified Firefighter/EMT.

Temporary downgrade position of Supervisor III in the Clerk of Superior Court office to Deputy Clerk I..

2. Approval of final plat and acceptance of improvements for Southport Parkway Extension. (C. Olness)



3. Request approval of a Resolution to amend qualifying fees for Certain Elected Officials, namely the Sheriff.

A motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the above Consent agenda with the exception of items. 6-A(10), 6-A (11), 6-A (14), 6-A (15) and 6-A (17). Unanimously approved.

ITEMS DEFERRED FROM CONSENT AGENDA FOR DISCUSSION

6. CONSENT AGENDA

(A) Finance Committee

10. Approve awarding the bid to purchase Police Department Uniforms to the lowest complete bidder, Harrison Uniform Company, Jacksonville, FL, in an amount not to exceed $37,219.74. (Vote: 3-0-0)

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to award the bid to Harrison Uniform Company in an amount not to exceed $37,219.74. Unanimously approved.

11. Approve accepting the plans for the new Public Safety Complex as submitted by HSM&M and authorize staff to go to bid for the construction of the project. (Vote: 3-0-0)

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to approve the plans for the new Public Safety Complex as submitted by HSM&M and authorize staff to go out for bid for the construction of the project. Motion carries with a vote of 4-3 with Commissioner Dowdy, Commissioner Woodman and Commissioner Chapman opposed.

14. Authorize staff to file a $300,000.00 Enhancement grant application with the U.S. Department of Justice to assist with the continued funding of the Drug Court.(Vote:3-0-0)

After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Jerome Clark to authorize staff to file for the above referenced grant with the County match contribution not to exceed $50,000.00. Unanimously approved.





15. Approve acceptance of the $40,000.00 grant offer from the Georgia Forestry Commission to help finance construction of a vehicular timber bridge at Blythe Island Regional Park, subject to the County Attorney's review and recommend that the balance of the project costs, approximately $44,000.00, be funded from the Blythe Island Regional Park timber revenue fund. (Vote: 3-0-0)

After brief discussion a motion was made by Commissioner Jerome Clark, seconded by Commissioner Tullos to accept the above referenced grant from Georgia Forestry in the amount of $40,000.00. Motion carries with a vote of 5-2 with Commissioner Woodman and Commissioner Chapman opposed.

17. Authorize staff to issue $5,000,000.00 in Tax Anticipation Notes (TANS) and to secure the best interest rates through the competitive procurement process using professional services. (Vote: 3-0-0)

After brief discussion a motion was made by Commissioner Dowdy, seconded by Commissioner Robertson to approve the issuance of $5,000,000.00 in Tax Anticipation Notes (TANS). Unanimously approved.

7. ITEMS DEFERRED FROM FINANCE COMMITTEE

Deferred with no action, consideration to authorize staff to enter into a professional services agreement with Sea Island Company to perform design, bidding, and inspection services for the Spur 25 landscaping project.



Per Chairman Tommy Clark this item has been pulled from the agenda until further notice and requires no Board action at this time.

GENERAL BUSINESS



Consider establishment of procedures for Telecommunications Facilities Providers to locate on County owned property. (C. Olness)



A motion was made by Commissioner Dowdy, seconded by Commissioner Tullos to approve the establishment of procedures for Telecommunications Facilities providers on County property as outlined. Motion carries with a vote of. 5-0-1 with Commissioner Woodman abstaining. (Chairman Tommy Clark out of the room)



Designate appropriate staff persons to coordinate lease options for the location of telecommunications facilities on County-owned property subject to the provider seeking approval under the Zoning Ordinance and allowing the County to use available space free of charge.



Present said options to the Finance Committee and Board of Commissioners for their decision.



Upon approval of lease options by the Board of Commissioners, authorize the provider to apply for any approvals necessary under the Zoning Ordinance.



Upon approval of necessary permitting under the Zoning Ordinance, have final documentation prepared for the County to enter into lease agreements with providers. Upon denial of necessary permitting under the Zoning Ordinance, have lease option terminated.



Consider recommendation from the Vehicle Committee regarding the award of bids for the annual procurement of County vehicles and trucks. (R. Guarracino)



After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the awarding of the following bids for the procurement of County vehicles and trucks. Unanimously approved.



Bid Award Amounts:



Carl Gregory $139,737.00

Kings Colonial Ford 123,818.94

Southlake Ford 89,628.00

Butler Dodge 37,794.00



Consider amending the Animal Control Ordinance to prohibit unleashed animals in public parks, and to require the owner to remove the fecal matter from such animals in public parks. (G. Robertson)



After brief discussion a motion was made by Commissioner Robertson seconded by Commissioner Woodman to approve the above referenced ordinance amendment. Unanimously approved as resolution #0-2000-04 with original filed per #R-06-98.







Consider proposal regarding redrafting and codifying of Codes of Ordinances. (C. Taylor)



After brief discussion A motion was made by Commissioner Dowdy, seconded by Commissioner Robertson authorizing staff to seek proposal for contract service to rewrite County codes and ordinances and hire competent planning and legal professionals who will help rewrite our codes and ordinance. Unanimously approved.



Consider proposal for a position classification , compensation and evaluation method study. (R. Rowell)



After brief discussion A motion was made by Commissioner Robertson, seconded by Commissioner Jerome Clark to authorize staff to issue a RFP (qualification and cost) for a position classification, compensation and evaluation method study for all positions within Glynn County. Unanimously approved.



13. Discussion regarding County participation in a NACo satellite broadcast. (G. Robertson)



Per Chairman Tommy Clark this item has been pulled from the agenda until further notice and requires no Board action at this time.



Discussion regarding fee charged for accident investigative report copies. (J. Chapman)



After brief discussion a motion was made by Commissioner Chapman to temporality discontinue the practice of collecting a $3.00 fee for accident reports for those persons actually involved in the accident. This provision excludes insurance companies and attorneys.



Motion dies for lack of receiving a second.



Discussion regarding rental policies of County facilities. (J. Chapman)



After brief discussion a motion was made by Commissioner Chapman, seconded by Commissioner Dowdy not to charge the $10.00 to use the building.



After further discussion Commissioner Chapman withdraws his motion with Commissioner Dowdy withdrawing his second.



Discussion of the Tree Protection and Landscaping Ordinance (previously advertised as GC-2-99 Motion carries with a vote of ) (C. Olness)



Per Chairman Tommy Clark this item has been pulled from the agenda until further notice and requires no Board action at this time.



Discussion regarding alternative erosion protection processes. (H. Woodman)



Informational purposes only. No Board action required nor taken at this time. The Board directed this item be placed on a work session.

Discussion regarding Superior Court Clerk office. (T. Clark)



At the request of Mr. Ellison this item deferred until further notice and requires no action by the Board at this time.



Consider the Hearing Officers report in the dismissal of Sebrina Walker, Police Dispatcher. (R. Rowell)



After brief presentation by Rebecca Rowell, Personnel Director and hearing from Ms. Sebrina Walker, a motion was made by Commissioner Dowdy, seconded by Commissioner Chapman to adjourn to Executive Session to discuss an item regarding Personnel. Unanimously approved.



Back in Session.



A motion was made by Commissioner Tullos, seconded by Commissioner Robertson to uphold the hearing officer recommendation of dismissal. Motion carries with a vote of 6-1 with Commissioner Jerome Clark opposed



COMMISSIONERS REPORT ON MEETINGS & LETTERS



Commissioner Robertson



Commissioner Robertson made a brief presentation regarding Governor Barnes' "Green Space" proposal.



A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to allow Commissioner Robertson to make a two (2) minute presentation regarding the above referenced item. Unanimously approved.



After brief discussion a motion was made by Commissioner Tullos, seconded by Commissioner Chapman to move forward with a long term plan for "green space." Unanimously approved.





EXECUTIVE SESSION



A motion was made by Commissioner Dowdy, seconded by Commissioner Jerome Clark to adjourn to Executive Sessions for discussion of items regarding pending/potential litigation. Motion carries with a vote of 6-1 with Commissioner Chapman opposed.



Back in Regular Session



A motion was made by Commissioner Tullos, seconded by Commissioner Woodman to approve the minutes of the January 6, 2000 Executive Session meeting. Unanimously approved.



A motion was made by Commissioner Tullos, seconded by Commissioner Dowdy to approve the recommendation made by the County Attorney. Motion carries with a vote of 6-0-1 with Commissioner Chapman abstaining.



There being no further business, meeting adjourned.







Board of Commissioners

Glynn County, Georgia



____________________________________

Tommy Clark, Chairman



Attest:





______________________________

Vanessa D. Mincey, County Clerk