MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, JANUARY 19, 2012 AT 6:00 PM

 

PRESENT:                     Richard Strickland, Chairman, District 3

Clyde Taylor, Vice Chairman, At Large Post 1

                                    Amy Callaway, Commissioner, District 1

Tom Sublett, Commissioner, District 2

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

                                    Bob Coleman, Commissioner, At Large Post 2

 

ALSO PRESENT:           Alan Ours, County Administrator

Will Worley, Assistant County Attorney

Cindee Overstreet, County Clerk

 

 

INVOCATION AND PLEDGE       

 

PUBLIC COMMENT PERIOD - No requests to speak were received during the sign up period.

Therefore, no public comments were received by the Board of Commissioners during the scheduled Public Comment Period.

 

Chairman Strickland recognized representatives from Boy Scouts Troop 224 who were in attendance.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Received the Year-to-Date (YTD) Financial Report. (P. McNicoll)  Link

 

2.         Presentation of the County’s redesigned website (www.glynncounty.org) (C. Temple)

           

 

PUBLIC HEARING – Alcoholic Beverage License

 

3.         Consider the issuance of a 2012 alcoholic beverage license for Brogen’s North, 3600 Frederica Road, Unit #2, St. Simons Island, GA.  The license is to sell distilled spirits, malt beverages and wine, for consumption on premises of a restaurant.  Sunday sales permitted.  This is a license for 2012 of a previously licensed 2011 establishment.   Forrest Brown, licensee. (Occupation Tax/Chief Doering)  Link

 

Forrest Brown, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Sublett and seconded by Commissioner Callaway to approve the issuance of a 2012 alcoholic beverage license for Brogen’s North. The motion carried unanimously.

 

 

PUBLIC HEARING – Land Use

 

4.         ZM2298 Sinclair Tract - Request to rezone from FA (Forest Agricultural) to PD (Planned Development) 60.073 acres and to amend an existing PD (Planned Development) for an adjacent 68.78 acre property fronting on the east side of Lawrence Road approximately 7,400 feet north of the Lawrence Road/Frederica Road traffic circle. The purpose of the request is to modify and expand the boundary of an existing Planned Development. Parcel ID 04-00207, 04-14278, 04-10329, 04-14279, 04-11390, 04-14278. Stratford Land LLC, owner. (D. Hainley) Link

 

David Hainley, Community Development Director, reported the following:  In 2008 the Sinclair Planned Development was created and consisted of 82 acres. ZM2298 is an application requesting to expand the boundary of the PD to include an additional 60 acres. There are approximately 13 acres from the 2008 PD that were not included in the application. The PD text that was adopted in 2008 applies to this area. The total acreage for the request is 128.853 acres (60 acres to be rezoned from FA to PD and 68 acres to be amended from the original PD from 2008).

The proposed permitted uses included a mixture of single-family residential units and amenities such as a clubhouse, swimming pool, or other recreational uses. The maximum number of dwelling units for this PD is 250.  This is consistent with the existing PD and the surrounding development in the area.

Mr. Hainley said, at its December 13, 2011 meeting, the Islands Planning Commission recommended approval of the rezoning and amendment to the PD text for the 68.78 acres with the following conditions:

1.            A 25 ft buffer be provided along the northern boundary consistent with the buffers described in Section X of the proposed PD Text

2.            Amend page 7 of the PD text to delete “and others” in paragraph B-1

3.            Amend page 20 of the PD text to delete “gross” and insert the word “net” in the development summary box

4.            Amend page 22 of the PD text to change the language “Miocene Depth” and substitute with “shallow well”

5.            Amend page 23 of the PD text to include a 75 ft. buffer along the eastern boundaries of the property of front lots 1-6

6.            Use the phrase “net density” consistently throughout the text

Mr. Hainley said these conditions were made a part of the PD text presented to the Board and provided as support documentation.

 

                He then provided staff’s recommendation, which was somewhat different from the Islands Planning Commission’s recommendation. Item 3 was added when staff discovered it had been inadvertently left out of the PD text. Staff recommended approval of the rezoning and amendment to the existing PD text for the 68.78 acres with the following conditions listed verbatim from their presentation:

“1.          That a 25 ft. buffer is provided along the northern, western, and southern boundaries consistent with the buffers described in Section X of the proposed PD text.

2.            That a 75 ft. buffer along the eastern boundaries of the property that fronts the six existing parcels to the east on the marsh.

3.            Section 2.1 (b) of the PD text shall be modified to include Estate and Townhouse Lots”

 

This item was opened for public comment and David Moore and Ocie Vest, of Stratford Land, spoke in favor of the rezoning and Mark Johnson, of Gilbert Harrell Law Firm, representing the adjacent property owners, spoke in opposition to the rezoning. The southern tract adjacent property owners are Bill Jones III, Jim Jones, Ann Jones Gregg, Sam and Colleen Nunn, and Davis and Robin Love.

 

Mr. Johnson asked the Board to consider requiring a 75 ft. buffer along the boundary lines of the property and the lots lying east of the property, limiting lots within the Sinclair Tract to “estate lots” (20,000 sq. ft. lots), prohibiting condos and incremental ownership within the Sinclair Tract, permitting up to four access points off Lawrence Road, and specifying the maximum building height for the estate lots and village lots as 35 ft.

Mr. Vest proposed that the 3,600 sq. ft. lots be subject to site plan review before the Islands Planning Commission.

Mr. Hainley said all preliminary plats are required to go through the Planning Commission, but they are not required to go back to the Board of Commissioners. Mr. Hainley said the Board could require this during this rezoning.

 

A motion was made by Commissioner Sublett and seconded by Commissioner Callaway to approve rezoning application ZM2298 with the staff and Islands Planning Commission’s conditions, plus a condition that a maximum of 100 of the 250 units can be placed on the southern tract.  The motion carried 6-1 with Commissioner Coleman opposed.  Resolution #R-04-12

The following PD text includes modifications and conditions required by the Glynn County Board of Commissioners at the time of the Sinclair PD rezoning on January 19, 2012 and reflects such conditions as accepted by Glynn County.  Final PD Text 

 

 

CONSENT AGENDA – General Business

 

5.         Approved the minutes of the special called meetings held December 20, 2011, December 23, 2011, December 30, 2011, and January 4, 2012, as well as the minutes of the regular meeting held January 5, 2012, subject to any necessary corrections.  (C. Overstreet)

 

6.         Adopted a resolution establishing the 2012 qualifying fees for certain County offices. (R. Strickland)  #R-05-12  Link

 

7.         Approved a Memorandum of Understanding (MOU) between Glynn County and the Joint Water and Sewer Commission (JWSC) for the utilization of Glynn County’s Emergency Communications System (CodeRed) for public notification of an emergency.   Link

 

CONSENT AGENDA – Finance Committee

 

8.         Received the monthly Workers Compensation Report.  LINK

 

9.         Received FY11 Comprehensive Annual Financial Report (CAFR) FY11 Audit LINK

 

10.       Approved application WSV2314 (M) Henry Sams Estate for a water and sewer variance under §606.1 of the Glynn County Subdivision Regulations for an expedited subdivision due to a lack of available water and sewer. The project is a four-lot subdivision (XS2226) consisting of a total of 8.8 acres located west of New Jesup Road, southwest of its intersection with Keith Road and WOW Camp Road, in the Sterling area. The nearest public water is approximately 3,000 feet away and the nearest public sewer is approximately 3,000 feet away. Parcel ID 03-14375. Gene Brockington, Quality Development & Rentals, Co. Inc., owner (FC Vote: 3-0)  #R-06-12  LINK

 

11.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Tuesday, December 6, 2011 meeting with the exception of the denial of an E2 exemption for parcel no. 03-04211 for tax year 2011; and cancelled the tax bill for the 2011 ad valorem property taxes on parcel no. 03-04211 for the Georgia-Cumberland Association of the Seventh-Day Adventists, Inc., due to the parcel being owned by a religious group as of January 1, 2011. (FC Vote: 3-0) LINK

 

12.       Approved the corrections to the digest as recommended by the Board of Assessors and the Chief Appraiser at their Tuesday, December 20, 2011 meeting with clarification that this does not approve a tax refund (FC Vote: 3-0)   LINK

 

13.       Authorized the issuance of an Invitation for Bid for the Ballard Paving Project at an estimated cost of             $260,000 with funding to be provided by SPLOST 5, District 4.  (FC Vote: 3-0)  LINK

 

14.       Approved the continuation of the Quality Recording Solutions, LLC Maintenance Services Agreement. (FC Vote: 3-0) LINK

 

15.       Awarded the contract for replacement of the digital controller for the emergency generator at the Public Safety Building to the lowest responsive and responsible bidder, Cummins Power South, in the amount of $78,351 with funding provided by the Facilities Management budget.  (FC Vote: 3-0)  LINK

 

16.       Awarded the bid for the Slope Mower for the Recreation Department to the lowest responsive and responsible bidder, Kut Kwick Corp, from Brunswick, GA in an amount not to exceed $54,147 with funding to be provided by the Administrator’s Contingency Fund.  (FC Vote: 3-0)  LINK

 

17.       Awarded the contract for debt collection services for Glynn County Emergency Medical Services to the second highest scorer, Client Services Incorporated.  (FC Vote: 3-0)  LINK

 

18.       Awarded the bid for the Beach Access Signage to the lowest responsive responsible bidder, Middle Georgia Signage – Designeffex Inc. in the amount of $52,000 with funding to be provided by SPLOST 5.  (FC Vote: 3-0)  LINK

 

19.       Approved rescinding the current Glynn County Travel Policy and adopting the proposed Travel Policy.  (FC Vote: 3-0)  LINK

 

A motion was made by Commissioner Hunt and seconded by Commissioner Taylor to approve all items on the consent agenda. The motion carried unanimously.

 

 

GENERAL BUSINESS

 

20.       Approve the amendment to Chapter 2-6.5 of the Glynn County Code of Ordinances to enact Sections 2-6.5-111 through 2-6.5-115 to codify the levy and collection of the existing financial institutions business license tax pursuant to O.C.G.A. § 48-6-93.  (FC Vote: 3-0)  LINK

 

A motion was made by Commissioner Sublett and seconded by Commissioner Taylor to approve the amendment to the Business Ordinance as presented. The motion carried unanimously.  Ordinance #O-2012-01

 

21.       Consider awarding the bid for Police Department vehicles to the lowest responsive vendors, Kings Colonial Ford, Brunswick, GA, in the amount of $558,402, and Rountree Moore Auto Group of Lake City, FL, in the amount of $83,932 with funding in the amount of $625,570 to be provided by SPLOST 5 and $16,764 to be provided by the Police Seizure Fund.  (FC Vote: 3-0)  LINK

 

            Chief Doering reported the bid was for thirteen Police Ford Interceptors, two Ford Interceptor SUVs, and four Ford Fusions.

 

A motion was made by Commissioner Callaway and seconded by Commissioner Taylor to award the bid for the police vehicles as presented. The motion carried unanimously.

 

EXECUTIVE SESSION

 

The Board did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 7:27 p.m.

 

 

                                                                                    ____________________________

Richard Strickland, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk