MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, AUGUST 18, 2011 AT 6:00 PM

 

PRESENT:                     Tom Sublett, Chairman, District 2

                                    Amy Callaway, Vice Chairman, District 1

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

                                    Bob Coleman, Commissioner, At Large Post 2

                                   

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Russ Hightower spoke on behalf of Waste Management regarding the provision of residential solid waste and recycling service to Glynn County.

Gary Williams and Catherine Bailey both signed up to speak, but neither attended the meeting.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to add item 4.1 to the published consent agenda. The motion carried unanimously.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Clark to add 4.2 to the published consent agenda.  The motion carried unanimously.

 

           

1.         Received the preliminary Fiscal Year 2011 Financial Report. (P. McNicoll)  Link

 

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of a 2011 off-site alcoholic beverage catering license for Halyard’s Catering Company, 526 South Harrington Road, St. Simons Island, Georgia. The license is to sell distilled spirits, malt beverages and wine for consumption at authorized off-site catering events, Sunday sales permitted. This is a new license for 2011. Bertha Snyder, licensee. (Occupation Tax/Chief Doering)  Link

 

Bertha Snyder, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Taylor to approve the issuance of an off-site alcoholic beverage catering license for Halyard’s Catering Company. The motion carried unanimously.

 

CONSENT AGENDA – General Business

 

3.         Approved the minutes of the special called meeting held July 19, 2011, and the regular meeting of August 4, 2011, subject to any necessary corrections.  (C. Overstreet)

 

4.         Approved the Glynn County Debris Management Plan. (B. Rowell) Link   Link 

 

4.1       Executed the Appendix A – Certification Acceptance Qualification Agreement as a part of the County’s Local Public Agency Certification with Georgia Department of Transportation, subject to the County Attorney’s review and approval. (P. Andrews)  Link

 

4.2       Executed the Contract for Acquisition of Right-of-Way with Georgia Department of Transportation to begin the process for SR 25 Spur Extension PI No. 0000421, subject to the County Attorney’s review and approval. (P. Andrews)  Link

 

CONSENT AGENDA – Finance Committee

 

5.         Received the monthly Workers Compensation Report.  LINK

 

6.         Declared certain unusable items as surplus and approved the disposal of the items in the best interest of the County.  (FC Vote: 3-0) LINK

 

7.         Approved amending the FY12 budget and authorized the addition of one full-time Administrative Secretary I for Board of Equalization in the Clerk of Superior Court’s office at a cost of $35,766 in salary and benefits with funding to be provided by General Fund fund balance.  (FC Vote: 3-0) LINK

 

8.         Authorized payment of the excess tax proceeds from the tax sales of parcel nos. 03-02955 and 03-02956 in the amounts of $364.55 and $703.13, respectively, to James Benefield for distribution per legal priorities.  (FC Vote: 3-0)  LINK

 

9.         Authorized the Altamaha Park Association of Glynn County, Inc. to replace the picnic shelter and the cooking and grill area at the park at no cost to Glynn County.  (FC Vote: 3-0)  LINK  

 

10.       Approved application WSVI706 (M) for a water and sewer variance under Section 606.1 of the Glynn County Subdivision Regulations for an expedited subdivision due to a lack of available water and sewer. The project is a two-lot subdivision (XS1685) consisting of a 1.8-acre lot to be divided from a total of 3.8 acres located on the south side of Fancy Bluff Road at 717 Fancy Bluff Road, generally northeast of Exit 29 on I95. The nearest water and sewer is approximately 1,764 feet and the nearest public water is approximately 1,191 feet. Parcel ID: 02-00831. Norman Blood, agent for Ruth Muchison on behalf of the James and Dolly Wellman Estate, owners. (FC Vote: 3-0) Resolution #R-42-11  LINK

 

11.       Approved application WSV2223 (M) for a sewer variance under Section 606.1 of the Glynn County Subdivision Regulations for an expedited subdivision due to the lack of available public sewer. The project is a two-lot subdivision (XS2222) consisting of 1.87 acres located on the south side of Emanuel Church Road, southeast of its intersection with Livingston Drive. The property is zoned FA, Forest Agricultural. The closest public sewer is greater than 4,000 feet. The nearest public water is +/- 200 feet away. Parcel ID: 03-12071. Hubert Rhodes, owner. (FC Vote: 3-0) Resolution #R-43-11   LINK

 

12.       Approved application WSV2245 (M) for a water and sewer variance under Section 606.1 of the Glynn County Subdivision Regulations for an expedited subdivision due to the lack of available public water and sewer. The project is a three-lot subdivision (XS2171) consisting of 10.769 acres located on Pennick Road at 925 Pennick Road. The closest public sewer is 2,590 feet away and the closest public water is over 5,000 feet away. Parcel ID 03-11999 and 03-13776. Ernest Johns, RLS, agent for Nancy and Carl Cooper, owners.  (FC Vote: 3-0) Resolution #R-44-11     LINK

 

13.       Approved application WSV2246 (M) for a water and sewer variance under Section 606.1 of the Glynn County Subdivision Regulations for an expedited subdivision due to the lack of available public sewer and water. The project lot is a four-lot subdivision (XS2219) consisting of 6.6 acres located on the south side of Honeygal Road approximately 4,000 feet east of its intersection with Pennick Road, at 446 Honeygal Road. The closest public sewer is greater than 3,855 feet away. The nearest public water is approximately 1,256 feet away. Parcel IDs 03-06904 & 03-06931. Sam Massad, of Copeland and Associates, agent for Cora Floyd, owner.  (FC Vote: 3-0) Resolution #R-45-11    LINK

 

14.       Approved application WSV2247 (M) for a water and sewer variance under Section 606.1 of the Glynn County Subdivision Regulations for an expedited subdivision due to the lack of available public sewer and water. The project is a two-lot subdivision (XS2247) consisting of two acres being divided out of a parcel whose remaining acreage exceeds three acres. The property is located on the west side of WOW Road at 278 WOW Road. The closest public sewer is approximately 2,673 feet away. The nearest public water is approximately 4,200 feet away. Parcel ID: 03-14375. Earnest Johns of Atlantic Survey, agent for Gene Brockington of Quality Development, owner.  (FC Vote: 3-0)  Resolution #R-46-11    LINK

 

15.       Approved exercising the fourth and final option year with BAMACO, Inc. for debris removal and disposal services should such services be needed at the pricing originally submitted in 2007.  (FC Vote: 3-0)  LINK

 

16.       Awarded the bid for the septic system for the Blythe Island Regional Park to the lowest responsive and responsible bidder, Palm Coast Utilities from Allenhurst, Georgia, in an amount not to exceed $75,587.50 with funding to be provided by SPLOST 5.  (FC Vote: 3-0)  LINK

 

17.       Awarded the bid for the Peninsula Wynd Intersection Improvements to the lowest responsive and responsible bidder, J. Hiers, in the amount of $81,005.  (FC Vote: 3-0)  LINK

 

18.       Approved a lease agreement between Glynn County and Cassina Garden Club, Inc. for property located at Gascoigne Bluff.  (FC Vote: 3-0)  LINK

 

 

CONSENT AGENDA – Personnel Committee

 

19.       Approved the reclassification of one incumbent Communications Officer (Grade 11) to Administrative Assistant (Grade 12). (PC Vote: 3-0)  Link

 

20.       Approved the creation of a new job title, 911 Operations Coordinator (Grade 19), and changed the title and responsibilities of one vacant Communications Supervisor position to that of the newly created job title. (PC Vote: 3-0)  Link

 

21.       Award the contract for Employee Benefits Consultant and Broker Services to Shaw Hankins, LLC. (PC Vote: 3-0) This item was removed from the agenda prior to the meeting, and referred back to the Personnel Committee. It was not approved.

 

CONSENT AGENDA – Pension Committee

 

22.       Approved the recommended course of action to correct overpayments and approved the recommended procedure to confirm that plan payees are alive. (Pen Comm: 10-0)  Link

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to approve all items on the consent agenda, with the exception of item 21 which was removed from the agenda. The motion carried unanimously.

 

 

APPOINTMENTS

 

23.       Choose at least three (3) nominees for the joint City-County appointment to the Glynn-Brunswick Memorial Hospital Authority. The nominees will then be sent to the City of Brunswick who may further narrow the list of nominees and forward the finalists to the Hospital Authority. The City and County must nominate three persons for the position and the Hospital Authority will choose the appointment, which will expire March 1, 2014. This is the unexpired term of Dr. Shirley Wilson. (T. Sublett)

Applications received from:

John Mathews

Dr. Mark Hanly

Spenser Wiley

Tracy Howard

Jonathan Havens

James Fedd

Rev. Michael Atkinson

Michael Puestow

Dr. Mitchell Jones

                        Dr. Michael Butler

 

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to forward the following six nominees to the City of Brunswick for consideration as the joint City-County appointment to the Glynn-Brunswick Memorial Hospital Authority:

            John Mathews

            Dr. Mark Hanly

            James Fedd

            Rev. Michael Atkinson

Michal Puestow

Dr. Mitchell Jones

            The motion carried unanimously.

At its September 7, 2011, meeting the City of Brunswick chose to nominate Michael Atkinson, Dr. Mitchell Jones, and James Fedd for the joint appointment to the Hospital Authority.

 

GENERAL BUSINESS

 

24.       Consider awarding the bid for residential solid waste and recycling services for the base year beginning January 1, 2012, to Southland Waste Services for the unit prices shown in the bid with funding from the annual solid waste fee in the Solid Waste Collection Fund.  (FC Vote: 3-0) LINK

           

A motion was made by Commissioner Callaway and seconded by Commissioner Strickland to award the bid for residential solid waste and recycling services to Southland Waste Systems.  The motion carried 5-2, with Commissioners Hunt and Coleman opposed.

 

25.       Consider authorizing payment of $4,800,520.73 to the City of Brunswick for SPLOST 5 funds that were withheld due to budget concerns related to the countywide SPLOST 5 projects. LINK 

           

A motion was made by Commissioner Taylor and seconded by Commissioner Strickland to authorize payment of $4,800,520.73 in SPLOST 5 funds and interest in the amount of $37,369.97 to the City of Brunswick. The motion carried unanimously.

 

26.       Consider amending the FY12 budget to include prior year budgeted items that were not expended or encumbered in FY11.  (FC Vote: 3-0)  LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Callaway to amend the FY budget to include prior year budgeted items that were not expended or encumbered in FY11.  The motion carried unanimously.

 

27.       Consider closing and removing the fueling stations at Fire Stations 1, 3 and 6 and Blythe Island Regional Park at an estimated cost of $56,469.50 and retaining and upgrading the fueling stations at Fire Station 4, Public Safety and Public Works at an estimated cost of $52,999.39. Also consider installing a card reader system at the remaining stations at an estimated cost of $41,115.69 and continuing the contract with Wright Express for daily use by selected agencies, departments and offices and during emergencies when County fueling stations are not available. The total estimated cost is $150,584.58 and funding is to be provided by the General Fund fund balance.  (FC Vote: 3-0)  LINK

 

            A motion was made by Commissioner Hunt and seconded by Commissioner Taylor to approve closing and removing the fueling stations at Fire Stations 1, 3 and 6 and Blythe Island Regional Park at an estimated cost of $56,469.50 and retaining and upgrading the fueling stations at Fire Station 4, Public Safety and Public Works at an estimated cost of $52,999.39. Also to install a card reader system at the remaining stations at an estimated cost of $41,115.69 and continuing the contract with Wright Express for daily use by selected agencies, departments and offices and during emergencies when County fueling stations are not available, with the total estimated cost at $150,584.58 and funding is to be provided by the General Fund fund balance.  The motion carried unanimously.

 

28.       Consider awarding the bid to the companies offering the lowest price per chemical for Mosquito Control. (FC Vote: 3-0) LINK

 

A motion was made by Commissioner Callaway and seconded by Commissioner Clark to award the bid to the companies offering the loserst price per chemical for Mosquito Control.  The motion carried unanimously.

 

29.       Consider adoption of the recommended logo and slogan as the official representation of Glynn County Board of Commissioners and authorize the County Administrator to implement use of the new logo by County departments for internal and external communication. (C. Temple)  LINK

 

A Golden Past. A Shining Future.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to adopt the recommended logo and slogan as the official representation of Glynn County Board of Commissioners and authorize the County Administrator to implement use of the new logo by County departments for internal and external communication.  The motion carried unanimously.

 

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to adjourn to Executive Session to discuss property acquisition and potential litigation matters.  The motion carried unanimously.

 

Back in Session

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to return to Regular Session.  The motion carried 6-0 with Commissioner Callaway absent from this portion of the meeting.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Clark to accept the County Engineer’s recommendations regarding right-of-way property acquisitions.  The motion carried 6-0 with Commissioner Callaway absent from this portion of the meeting. 

 

There being no further business, the meeting was adjourned at 8:05 p.m.

 

                                                                                    ____________________________

Tom Sublett, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk