MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, JULY 21, 2011 AT 6:00 PM

 

PRESENT:                     Tom Sublett, Chairman, District 2

                                    Amy Callaway, Vice Chairman, District 1

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

                                    Bob Coleman, Commissioner, At Large Post 2

                                   

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

No requests to speak were received during the sign up period.  Therefore, no public comments were received by the Board of Commissioners during the scheduled Public Comment Period.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

Presentation of a proclamation recognizing Glynn County native, Morgan Brian, for being the first soccer player to win the Gatorade National Female High School Athlete of the Year award. Ms. Brian was chosen based on her athletic achievement, academic excellence, and exemplary character. (C. Taylor)

 

A PROCLAMATION RECOGNIZING MORGAN BRIAN

WHEREAS, Morgan Brian, a 2011 graduate of Frederica Academy, is a two-time winner of the Gatorade Georgia Girls Soccer Player of the Year award and is this year’s National Girls Soccer Player of the Year; and,

WHEREAS, Ms. Brian was recently honored as the Gatorade National Female High School Athlete of the Year; and,

WHEREAS, Morgan was chosen from six female finalists who were judged based on their athletic achievement, academic excellence, and exemplary character; and,

WHEREAS, Ms. Brian became the first soccer player in the history of the award to win Gatorade’s top athletic honor; and,

WHEREAS, she received the award in Los Angeles at an awards ceremony hosted by Gatorade and ESPN and was recognized during the nationally televised ESPY awards in Hollywood, California; and,

WHEREAS, the Glynn County Board of Commissioners praises Morgan for her achievements and wishes her well in all her future endeavors.

NOW, THEREFORE, BE IT PROCLAIMED that the Glynn County Board of Commissioners, acting as the governing authority of Glynn County, congratulates Morgan Brian on her outstanding dedication and determination and applauds her for her history making accomplishment as the first soccer player in history to win the Gatorade National Female High School Athlete of the Year award. The blessings and support of the entire community go with Morgan as she begins the next chapter in her life.

Board of Commissioners

Glynn County, Georgia

 

 

Point of Privilege

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to add item 13.1 to the Board’s published agenda. The motion carried unanimously.

 

 

PUBLIC HEARING – Alcoholic Beverage License

 

Public Hearings will be limited to 30 minutes for each opposing side, with 5 minutes allocated to each individual speaker.  Comments are to be limited to relevant information regarding your position and should avoid being repetitious. If your group has a spokesperson, please allow that individual to present your group’s position in the time allocated.  Your cooperation in this process will be greatly appreciated. 

 

1.         Consider the issuance of a 2011 alcoholic beverage license to Sea Island Home, Inc., 600 Sea Island Road, #19A, St. Simons Island, Georgia. The license is to sell malt beverages and wine for consumption on premises of a restaurant; Sunday sales permitted.   The issuance of license is contingent upon final inspections and approval of the Glynn County Fire Department and Health Department.  This is a new license for 2011.  Abney Whitehead, licensee.  (Occupation Tax/Chief Doering)  LINK

 

Abney Whitehead, licensee, was present at the meeting as required by ordinance. Assistant Police Chief Scott Trautz said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve the issuance of an alcoholic beverage license for Sea Island Home, Inc., subject to final inspections and approval of the Glynn County Fire Department and Health Department. The motion carried unanimously.

 

 

PUBLIC HEARING – Land Use

 

2.         ZM2201 Hart Properties Development - Consider a request to rezone from PC (Planned Commercial) and FA (Forest Agricultural) to PD (Planned Development) and revise the existing Planned Commercial Text and Master Plan to serve as the Planned Development Text and Master Plan for property consisting of 2.34 acres located on the south side of Demere Road just west of its intersection with Brockinton Drive. The request would bring the project into compliance with the updated Planned Development district requirements and add property so as to provide for the expansion of the development. Parcel ID: 04-05834, 04-05873, and 04-07894. Robert Ussery, agent for H.H. Hart and Dawn Hart, owners. (D. Hainley)   LINK

 

This site includes the existing Ace Garden Center and adjoining undeveloped land. The proposed expansion of the garden center includes a new greenhouse and expansion of the existing garden center.

The Islands Planning Commission and staff recommended approval of the application.

This item was opened for public comment, and Glenn Lewis spoke in favor of the application.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Clark to approve ZM2201 to rezone from PC and FA to PD this property and revise the existing Planned Commercial Text and Master Plan.   Known as Resolution #R-32-11

 

3.         ZM2225 Smith Property - Consider a request to rezone from R-12 (Single Family Residential) to MH-6 (Mobile Home) for a property with the address of 311 and 315 Glass Circle located approximately 1,500 feet from its intersection with Canal Road. Parcel ID 03-03589. Romey Smith Sr., owner.  (D. Hainley)  LINK

 

Temporary Residential (TR) zoning was implemented in the late 1960’s to allow for temporary mobile homes during the Vietnam War. In 1973 the County Commission ended this practice and changed all TR zoning to single-family residential. This particular property was changed to R-12. Use of the property has not changed since that time. The applicant wants to replace the current mobile homes on the property, which are not permitted under the current zoning; thus he is requesting the zoning amendment.

The Mainland Planning Commission recommended approval of the amendment.

Environmental Health Director Bill Jenkins reported he had inspected the current septic tanks and saw no issues with them.

This item was opened for public comment, yet no one addressed the Board.

           

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to approve ZM2225 to rezone the property from R-12 to MH-6. The motion carried unanimously.  Known as Resolution #R-33-11

 

4.         ZM2227 (M) Altama Planned Development- Consider a request to rezone 5,622 acres of land formerly known as “Northwest Quadrant Planned Development Zoning District” to “Altama Planned Development Zoning District.” The purpose of the amendment is to refine the Master Plan. The property has a physical address of 6844 Highway 99 and is located generally along the west side of I-95 at Exit 42. Parcel IDs: 02-00210; 02-02358 & 03-12846. Brian Witmer of Witmer-Jones-Keefer, agent for David Moore of SLF IV GA Altama, LLC, owner.  (D. Hainley)  LINK

 

The Mainland Planning Commission and staff recommended approval of the amendment.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve ZM2227 to rezone from the zoning district formerly known as Northwest Quadrant Planned Development to Altama Planned Development, subject to meeting all requirements. The motion carried unanimously.  Known as Resolution #R-34-11

 

 

PUBLIC HEARING – Establishment of Fee

 

5.         Consider authorizing the sale of memorial plaques to the public by the Recreation Department for a $50 fee for the County’s cost plus the cost of the plaque, which will be installed by County staff on benches located in Neptune Park. Also consider approval of the Memorial Plaque Acknowledgement and Agreement and the Neptune Park Memorial Plaque Policy.  (FC Vote: 3-0)  LINK

 

                        This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to authorize the sale of memorial plaques for $50 each, and to approve the Memorial Plaque Acknowledgement and Agreement and the Neptune Park Memorial Plaque Policy.  The motion carried unanimously.

 

 

CONSENT AGENDA – General Business

 

6.         Approved the minutes of the special called meeting of June 21, 2011, and the regular meeting of July 7, 2011, subject to any necessary corrections.  (C. Overstreet)

 

7.         Ratified the Memorandum of Understanding (MOU) between the University System of Georgia’s Archway Partnership, the City of Brunswick, the Brunswick-Golden Isles Chamber of Commerce, the Brunswick-Glynn County Development Authority, the Southeast Georgia Health System, and the Glynn County Board of Commissioners.  (T. Sublett) LINK

 

8.         Appointed Ronald Roberts, Bruce Dixon and Cedric King to the Board of Governors of the Brunswick and Glynn County Development Authority for a three-year term beginning on the date they are appointed, to fill the vacancies created upon the expiration of the terms of Joel Willis, Thomas Fuller, and Ron Roberts. (T. Sublett) Resolution #R-35-11    LINK

 

9.         Approved the Addendum and Extension of the ADA Settlement Agreement with the U.S. Department of Justice. (W. Worley)  LINK

 

10.       Ratified the appointment of John Ossick to serve as the Brunswick Judicial Circuit’s county representative on the Circuit Public Defender Supervisory Panel as recommended by a caucus of the county commission chairmen within the circuit. (T. Sublett)  LINK

 

11.       Approved the Exchange Agreement with the St. Simons Land Trust regarding the Harrington Schoolhouse parcel and approved the appraised values of the property interests to be exchanged as determined by Richard Friedman. Authorized staff to advertise the exchange in the Brunswick News once per week for four weeks before closing, and authorized the Chairman to execute all necessary documents to effectuate the exchange. (T. Sublett)  Memo  Appraisal  Review     Agreement

 

12.       Approved the technical support agreement with Physcio-Control, Inc. for the provision of preventative maintenance, inspections, support and repairs for the cardiac monitors and automatic external defibrillators (AED’s) used by the Fire Department for emergency response. (A. Thomas)  LINK

 

13.       Approved the support agreement with Stryker for the provision of preventative maintenance, inspections, and support and repairs for the ambulance stretchers and stair chairs used by the Fire Department for emergency response. (A. Thomas) LINK

 

13.1     Approve the contract with ACCG-ICMA for the provision of supplemental flood insurance to nine specified county buildings through the National Flood Insurance Program for the policy period July 2011 – June 2011 and annual premium of $27,648. (O. Reed)  LINK

 

CONSENT AGENDA – Finance Committee

 

14.       Received the Workers Compensation Report.  LINK

 

15.       Authorized bidding of those materials, goods, projects, or services whose funding has been approved in the FY 2011/2012 budget.  (FC Vote: 3-0) LINK

 

16.       Declared County vehicle number’s 2341, 2392, 2400, 2188 and 2189 surplus and unusable for County purposes and donates these vehicles to the Glynn County Schools Police Department.  (FC Vote: 3-0)   LINK

 

17.       Approved the solid waste service fee refund in the amount of $10,500 as requested and outlined by William Ligon in his letter dated July 6, 2011, subject to the execution of an acceptable indemnification and hold harmless agreement by Halter Properties, LLC, prior to the distribution of any funds.  (FC Vote: 3-0)  LINK

 

18.       Approved the 2011 Performance Partnership Agreement with the Office of Homeland Security/Georgia Emergency Management Agency and authorized the Chairman to execute the applicable Performance Partnership Agreement, subject to County Attorney’s approval.  (FC Vote: 3-0) LINK

 

19.       Approved corrections to the digests as recommended by the Board of Assessors and the Chief Appraiser at their Tuesday, May 17, June 7, and June 21, 2011 meetings.  (FC Vote: 3-0) LINK  LINK   LINK

 

20.       Awarded the bid for Concrete Pads and Collars for the Blythe Island Regional Park Campground to the lowest responsive and responsible bidder, John Hendrix Construction, Waycross, Georgia, in an amount not to exceed $33,208.50, with funding to be provided by SPLOST 4.  (FC Vote: 3-0) LINK

 

21.       Approved Change Order #2 in an amount not to exceed $24,765 with J Hiers Company for the North Glynn Walking Trail with funding to be provided by SPLOST 4 North Glynn Complex Improvements.  (FC Vote: 3-0)  LINK

 

22.       Approved a contract with the Department of Transportation (GDOT) for the mowing of rights-of-way and litter pickup on 22.23 miles of state routes in Glynn County at a reimbursement rate of $2,625 per mile per year for a total annual reimbursement of $58,537.50.  (FC Vote: 3-0) LINK

 

23.       Directed staff to move forward with the Postell Park lighting package at a cost of $25,900 with funds to be provided through a budget amendment and to contract with Georgia Power for the monthly electric usage at a rate of $197.40, subject to the County Attorney’s review. (FC Vote: 3-0) LINK    LINK

 

24.       Authorized staff to solicit competitive sealed bids for tour operators to utilize a police parking space in the St. Simons Village.  (FC Vote: 3-0)  LINK

 

25.       Approved the Tower and Ground Lease Agreement and the Memorandum of Lease between Glynn County and Verizon Wireless of the East for the placement of twelve (12) antennas on the communications tower located at 1543 Firetower Road for an initial annual base rental amount of $20,000.  (FC Vote: 3-0)  LINK

 

26.       Authorized the Chairman to execute the Metropolitan Transportation Planning Services Contract for Fiscal Year 2012.  (FC Vote: 3-0)    Resolution #R-36-11     LINK

 

27.       Awarded the bid for the Public Works Site Phase 1 & 2 Environmental Assessment & Wetlands Delineation to the lowest responsive and responsible bidder, Environmental Services, in the amount of $35,900.  (FC Vote: 3-0)  LINK  

 

A motion was made by Commissioner Strickland and seconded by Commissioner Clark to approve all items on the consent agenda. The motion carried unanimously.

 

 

GENERAL BUSINESS

 

28.       Consider adoption of a resolution staggering and aligning terms of the Board of Tax Assessors.  (M. Hunt)  LINK

 

            A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to adopt the resolution staggering and aligning the terms of the Board of Tax Assessors. The motion carried unanimously.  Resolution R-37-11

 

29.       Consider approval of an amendment to Section 2-15-3 of the Glynn County Code of Ordinances to revise the speed limit on portions of Demere Road, Frederica Road, Airport Road, and Buckswamp Road. (M. Doering) Memo   Amendment

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to approve an amendment to Section 2-15-3 of the Glynn County Code of Ordinances revising the speed limit on portions of Demere Road, Frederica Road, Airport Road, and Buckswamp Road. The motion carried unanimously.  Ordinance O-2011-10

 

30.       Consider authorizing staff to proceed issuing a request for sealed bids for North Glynn Cameras and Network Infrastructure with funding of approximately $150,000 to be provided by SPLOST 4.  (FC Vote: 3-0) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to authorize staff to proceed issuing a request for sealed bids for the North Glynn Cameras and Network Infrastructure with funding of approximately $150,000 to be provided by SPLOST 4.  The motion carried unanimously. 

 

31.       Consider awarding the bid for the Data Center Equipment for the W. Harold Pate Building to the lowest responsive and responsible bidder, Anixter International, in the amount of $114,200 with funding to be provided by SPLOST 5.  (FC Vote: 3-0)  LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to award the bid for the Data Center Equipment to the lowest responsive and responsible bidder, Anixter International, in the amount of $114,200 with funding to be provided by SPLOST 5.  The motion carried unanimously.

 

32.       Consider awarding the bid for a Tymco 600 BAH street sweeper to the lowest responsive and responsible bidder, Consolidated Disposal System in the amount of $190,075 with funding from SPLOST 5.  (FC Vote: 3-0)  LINK

 

            A motion was made by Commissioner Callaway and seconded by Commissioner Taylor to award the bid for a Tymco 600 BAH street sweep to the lowest responsive and responsible bidder, Consolidated Disposal System, in the amount of $190,075 with funding from SPLOST 5.  The motion carried unanimously.

 

33.       Consider awarding the contract for the Patching/Pothole Repair and Resurfacing Project for various county roads to the lowest responsive and responsible bidder, Ricketson Construction Company of Douglas, Georgia, in the amount of $1,079,686.65 with funding provided in the amount of $981,225 from the FY 2010 Public Works Budget, (Program 4583 Obj. 54375) and $98,461.65 from the General Fund fund balance.  (FC Vote: 3-0)   LINK

 

A motion was made by Commissioner Callaway and seconded by Commissioner Taylor to award the contract for the patching and pothole repair and resurfacing project to the lowest responsive and responsible bidder, Ricketson Construction Company of Douglas, Georgia, in the amount of $1,079,686.65 with funding provided by the FY 10 Public Works Budget and the General Fund fund balance. The motion carried unanimously.

 

34.       Consider adopting an amendment to Section 2-2-13(c) of the Glynn County Purchasing Ordinance to provide the Board of Commissioners the authority and discretion to exempt the procurement of pre-owned heavy equipment for use by the Public Works Department from the acquisition procedures and bidding requirements. (W. Worley)   Memo  Amendment

 

A motion was made by Commissioner Callaway and seconded by Commissioner Clark to approve an amendment to Section 2-2-13(c) of the Glynn County Code of Ordinances to provide the Board of Commissioners the authority and discretion to exempt the procurement of pre-owned heavy equipment for use by the Public Works Department from the acquisition procedures and bidding requirements. The motion carried unanimously.  Ordinance O-2011-11

 

35.       Consider approving the purchase of the 2004 John Deere 700H LGP Bulldozer from the City of Screven at a cost of $49,978 from surplus funds in SPLOST 5 equipment purchases.  (B. Rowell) LINK

 

A motion was made by Commissioner Callaway and seconded by Commissioner Clark to purchase a 2004 John Deere 700H LGP Bulldozer from the City of Screven for $49,978 from remaining funds in the SPLOST 5 equipment purchases. The motion carried unanimously.

 

36.       Consider awarding the bid for the St. Simons Island Traffic Study to the lowest responsive and responsible bidder, LAI Engineering, in the amount of $11,500.  (FC Vote: 3-0)   LINK

 

A motion was made by Commissioner Taylor and seconded by Commissioner Strickland to award the bid for the St. Simons Island Traffic Study to the lowest responsive and responsible bidder, LAI Engineering, in the amount of $11,500.  The motion carried unanimously.

 

EXECUTIVE SESSION

 

The Board did not hold an Executive Session during this meeting.

 

There being no further business, the meeting was adjourned at 6:58 p.m.

 

                                                                                    ____________________________

Tom Sublett, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk