MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MAY 19, 2011 AT 6:00 PM

 

PRESENT:                     Tom Sublett, Chairman, District 2

Amy Callaway, Vice Chairman, District 1

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

Bob Coleman, Commissioner, At Large Post 2

 

ABSENT:                      Clyde Taylor, Commissioner, At Large Post 1

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

RC Johnson, President of the St. Simons Park Homeowners Association, spoke regarding the Kings Park.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Received the Year-to-Date (YTD) Financial Report. (P. McNicoll)  LINK

 

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of a 2011 alcoholic beverage license for Joe’s Pizza, SSI, LLC, 511 Ocean Blvd., St Simons Island, Georgia. The license is to sell malt beverages and wine for consumption on premises of a restaurant; Sunday sales permitted.  This is a new license for 2011.  Joe Mysogland, licensee.  (Occupation Tax/Chief Doering)   LINK

 

Joe Mysogland, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve the issuance of a 2011 alcoholic beverage license for Joe’s Pizza. The motion carried 6-0.

3.         Consider the issuance of a 2011 alcoholic beverage license for Wine, Body & Soul, 208 Redfern Village, St Simons Island, Georgia. The license is to sell malt beverages and wine not for consumption on premises of a gift and wine store; no Sunday sales.  Issuance of license is contingent upon final inspection by the Glynn County Fire Department.  This is a new license for 2011.  Sheila Elliott, licensee.  (Occupation Tax/Chief Doering)  LINK

 

Sheila Elliott, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the issuance of a 2011 alcoholic beverage license for Wine, Body & Soul. The motion carried 6-0.

 

4.         Consider the issuance of a 2011 alcoholic beverage license for Lotus Brunswick, LLC, 4965 Altama Avenue, Brunswick, Georgia. The license is to sell malt beverages and wine not for consumption on premises of a convenience store; no Sunday sales.  This is an owner change of a previously licensed 2010 establishment known as Oasis.  Kiritkumar Patel, licensee.  (Occupation Tax/Chief Doering) This item was deferred from the May 5, 2011, meeting.   LINK

 

Kiritkumar Patel, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Clark to approve the issuance of a 2011 alcoholic beverage license for Lotus Brunswick, LLC. The motion carried 6-0.

 

 

PUBLIC HEARING – Land Use

 

5.         CPA-2011-01 Comprehensive Plan Amendment and Future Land Use Plan Map Amendment re: Turtle River Global Logistics Park - (1) Consider an amendment to the Adopted Glynn County Comprehensive Plan (adopted October 16, 2008), “Future Development Narrative,” “West Glynn Future Development Area,” by amending the text to provide for development of large scale industrial parks and by establishing guidelines for such parks. (2) Consider an amendment to the Future Land Use Map (adopted March 19, 2009) to show the area located primarily on the north side of US 82, approximately 3.6 miles east of its intersection with SR 99 as industrial. (D. Hainley)  LINK

 

This amendment establishes that large-scale industrial developments may be undertaken within the West Glynn Future Development Area where utilities and other public facilities are available.

The Mainland Planning Commission and Islands Planning Commission recommended approval of this amendment to the Comp Plan and Future Land Use Map.

The public hearing was held and Chris Amos, engineer for the project, was available to answer questions.

 

A motion was made by Commissioner Callaway and seconded by Commissioner Strickland to approve the amendments. The motion carried 6-0.  Resolution #R-19-11

 

6.         ZM2181 Turtle River Global Logistics Park - Consider a request to amend the Planned Development Text and Master Plan for property consisting of 1376 acres located primarily on the north side of US 82, approximately 3.6 miles east of its intersection with SR 99. This site was originally rezoned as the Hopewell Creek Planned Development. The proposed uses are industrial and commercial. Parcel ID 02-01622 and 02-02811. St. Andrews Plantation, LLC, agent for Plum Creek Land Company and Plum Creek, owner. (Y. Phillips)  LINK

 

A motion was made by Commissioner Callaway and seconded by Commissioner Hunt to defer this item to the Board’s June 2, 2011 meeting. The motion carried 6-0.

 

7.         CPA-2011-02 Comprehensive Plan Amendment and Future Land Use Plan Map Amendment re: Golden Isles Speedway - (1) Consider an amendment to the Adopted Glynn County Comprehensive Plan (adopted October 16, 2008), “Future Development Narrative,” “West Glynn Future Development Area,” by amending the text to provide for development of large scale commercial recreation uses and by establishing guidelines for such uses. (2) Consider an amendment to the Future Land Use Map (adopted March 19, 2009) to show the area located generally north of US 82 and east of Old Post Road for commercial use. (D. Hainley)  LINK

 

The adopted Comp Plan emphasized residential development in the western part of the county and did not address large scale commercial and commercial entertainment facilities that, by their name, should be primarily located in sparsely populated rural areas. The Golden Isles Speedway is a large-scale entertainment complex that is appropriately located in the sparsely settled rural area and should be reflected by the Plan. Location of this type of use in a sparsely settled area provides needed buffers to dissipate noise and ensure a better opportunity to disperse event traffic.

The Islands Planning Commission and Mainland Planning Commission recommended approval of this amendment.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Callaway and seconded by Commissioner Clark to approve the amendments. The motion carried 6-0. Resolution #R-20-11

 

8.         ZM2190 Golden Isles Speedway - Consider a request to rezone from FA (Forest Agricultural) to PD (Planned Development) for property consisting of 235.51 acres located generally north of US 82 and east of Old Post Road. The site includes the Golden Isles Speedway and adjacent property. Parcel ID: 02-02026, 02-02788, and 02-02813. Franklin Lloyd and Jackie Lloyd, owners. (Y. Phillips)  LINK

 

The purpose of this zoning change is to classify the primary use of a racetrack in a district more characteristic of its present use. According the owner, this property has been used as a racetrack since 1967. It also holds a storage area and mobile home units. By defining the existing uses and establishing potential uses for the property as a planned development, the owner can proceed to develop compatible uses in the future. The property exceeds the uses allowed within a Forest Agricultural zoning and rezoning it as a Planned Development would bring it into compliance.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Callaway and seconded by Commissioner Clark to approve this rezoning. The motion carried 6-0. Resolution #R-21-11

 

 

CONSENT AGENDA – General Business

 

9.         Approved the minutes of the regular of May 5, 2011, subject to any necessary corrections.  (C. Overstreet)

 

10.       Approved accepting the World Trade Center artifact from the Port Authority of New York and New Jersey at no cost to Glynn County and authorize the Chairman to sign the agreement with the changes recommended by the County Attorney. (Chief Thomas)  LINK

 

11.       Appointed Deputy Sheriff Joseph Owens to serve the unexpired term of former Deputy Sheriff Zarak Hasbrouck on the Glynn County Pension Committee. This unexpired term ends December 31, 2012. (O. Reed) LINK

 

 

CONSENT AGENDA – Finance Committee

 

12.       Adopted the Resolution to amend the FY10/11 Budget.  (FC Vote: 3-0)  LINK 

Resolution #R-22-11

 

13.       Declared certain unusable items as surplus and approved the disposal of these items in the best interest of the County. (FC Vote:  3-0)   LINK

 

14.       Received an update on SPLOST 4 and 5 Water Infrastructure Projects – Miocene Well and Elevated Water Tank.  LINK

 

15.       Approved the corrections to the digests as recommended by the Board of Assessors and the Chief Appraiser at their March 1, 2011 and March 15, 2011, meetings with the exception of the Superior Court tax appeals.  (FC Vote: 3-0)  LINK   LINK

 

16.       Approved the corrections and exemptions to the digests as recommended by the Board of Assessors and the Chief Appraiser at their April 5, 2011, April 19, 2011, and May 3, 2011 meetings.  (FC Vote:  3-0)  LINK   LINK   LINK

 

17.       Approved continuing the cost-per-copy program and exercise its right to extend the current contract with Herrin Document Systems for an additional year at $0.011 per copy with funding to be provided by each user department’s operating budget.  (FC Vote:  3-0)  LINK

 

18.       Exercised the 2nd year extension option with Karp Ronning & Tindol, CPAs, Savannah, Georgia, to conduct the annual County audit at a cost of $60,285 with funding to be provided in the FY 11-12 budgets of funds receiving audit services.  (FC Vote:  3-0)   LINK

 

19.       Adopted the proposed FY 11-12 amendment to the contract between the County and the Golden Isles Visitors Bureau as presented by staff and authorized the Chairman to sign the agreement.  (FC Vote:  3-0) LINK

 

20.       Authorized staff to issue an invitation for bid for a Ford F-150 pick-up truck, with a custom fiberglass one piece molded animal transportation with funding to be provided by the FY 2012 Animal Control budget.  (FC Vote:  3-0)  LINK

 

21.       Award the A&E services for ADA compliance Fire Stations 1, 3, & 6 to the highest responsive scorer, Kevin M. Higgins, Architect P.C., for the amount of $41,100 with funding to be provided from the Fire Fund Balance.  (FC Vote:  3-0) This item was removed from the consent agenda for discussion by Commissioner Strickland.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve all items on the consent agenda except item 21, which was pulled for discussion. The motion carried 6-0.

 

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISUCUSSION

 

21.       Award the A&E services for ADA compliance Fire Stations 1, 3, & 6 to the highest responsive scorer, Kevin M. Higgins, Architect P.C., for the amount of $41,100 with funding to be provided from the Fire Fund Balance.  (FC Vote:  3-0) This item was removed from the consent agenda for discussion by Commissioner Strickland.

LINK

Commissioner Strickland said Station 1 was on the proposed sixth Special Purpose Local Option Sales Tax (SPLOST 6) list and, if approved by the voters in November, would be replaced. The American with Disabilities Act - ADA agreement with the Department of Justice (DOJ) currently requires that Station 1 be remodeled by this November. County staff contacted the DOJ and received a twelve month extension if the SPLOST 6 is not approved. If the SPLOST is approved, the extension would be up to 36 months to allow the new building to be built in compliance with the ADA.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to authorize staff to seek an amendment to the ADA Settlement Agreement with the U.S. Department of Justice to extend the deadline for modifications to Fire Station #1 by up to 36 months. The motion carried 6-0.

 

A motion as made by Commissioner Strickland and seconded by Commissioner Callaway to defer consideration of the A&E services contract to the next regular meeting of the Board of Commissioners. The motion carried 6-0.

 

 

GENERAL BUSINESS

 

22.       Consider authorizing the transfer of remaining project construction funds in the amount of $237,075 from US 341/McKenzie Drive traffic signal to Boykin Ridge Drive extension project.  (FC Vote: 3-0)  LINK

 

A motion was made by Commissioner Callaway and seconded by Commissioner Coleman to authorize the transfer of remaining project construction funds in the amount of $237,075 from US 341/McKenzie Drive traffic signal to Boykin Ridge Drive extension project.  The motion carried 6-0.

 

23.       Consider increasing the adjusted Workers’ Compensation Claims expense budget by $377,228 to a total adjusted budget of $1,095,665 to cover remaining FY 2011 claims expense with funding to be provided by the County Administrator’s contingency budget.  (FC Vote:  3-0) LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve increasing the adjusted Workers’ Compensation Claims expense budget by $377,228 to a total adjusted budget of $1,095,665 to cover remaining FY 2011 claims expense with funding to be provided by the County Administrator’s contingency budget.  The motion carried 6-0.

 

24.       Consider including the following in the FY 2012 proposed budget:             

Adding two Detention Officer and one nurse position to the Sheriff’s budget at a cost of $76,691 and $42,856, respectively;

Increasing the District Attorney’s Office funding in the amount of $75,000 in order to continue the Fast-Track program which will reduce the cost of housing inmates in the jail;    LINK

Adding an Agriculture & Natural Resource Agent to the Georgia Extension Service budget at a cost of $14,152;   LINK

Increasing the Public Defender’s Office appropriation by $12,570 due to an increase in the state health insurance from 25.586% to 27.4% of salaries; and,   LINK

Increasing full-time employee pension funding from 8.63% to 9% of salaries at a General Fund cost of $79,200.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to approve including these items in the FY12 proposed budget. The motion carried 6-0.

 

25.       Consider adoption of an amendment to Section 2-2-13 of the Glynn County Code of Ordinances to permit certain purchases anticipated to be at least $25,000, but less than $50,000 to be made through written request for quotation in lieu of formal bidding. (B. Coleman/R. Strickland)   LINK

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve the amendment to the Purchasing Ordinance. The motion carried 6-0.  Ordinance #O-2011-08

 

 

EXECUTIVE SESSION

 

The Board did not hold an Executive Session during this meeting.

 

There being no further business, the meeting was adjourned at 6:58 p.m.

 

 

 

                                                                                    ____________________________

Tom Sublett, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk