MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, APRIL 21, 2011 AT 6:00 PM

 

To view an item’s support documentation, click its Link

 

PRESENT:                     Tom Sublett, Chairman, District 2

Amy Callaway, Vice Chairman, District 1

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

Bob Coleman, Commissioner, At Large Post 2

                                   

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

Lannie Lanier, Southeast District Extension Director with the University of Georgia’s Cooperative Extension Agency, addressed the Commission regarding the need for an Agricultural Agent in the UGA Cooperative Extension Service.

 

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Received the Year-to-Date (YTD) Financial Report. (P. McNicoll)  Link

 

 

PUBLIC HEARING – Alcoholic Beverage License

 

2.         Consider the issuance of a 2011 alcoholic beverage license for Los Arcos, 504 Beachview Drive, St. Simons Island, Georgia. The license is to sell distilled spirits, malt beverages and wine for consumption on premises of a restaurant; Sunday sales permitted.  Approval is subject to final inspections by the Glynn County Fire Department and the Glynn County Health Department. Thomas Packard, licensee. (Occupation Tax/Chief Doering)  Link

 

Thomas Packard, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve the issuance of a 2011 alcoholic beverage license for Los Arcos. The motion carried unanimously.

 

3.         Consider the issuance of a 2011 alcoholic beverage license for Mis Potrancas Nightclub, 7808 New Jesup Highway, Brunswick, Georgia. The license is to sell malt beverages and wine for consumption on premises of a lounge; no Sunday sales permitted.  Judith Santiago, licensee. (Occupation Tax/Chief Doering)  Link

 

Judith Santiago, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Callaway and seconded by Commissioner Clark to approve the issuance of a 2011 alcoholic beverage license for Mis Potrancas Nightclub. The motion carried unanimously.

 

4.         Consider the issuance of a 2011 alcoholic beverage license for Publix Supermarkets, Inc. #431, 171 Village at Glynn Place, Brunswick, Georgia. The license is to sell malt beverages and wine packages not for consumption on premises; no Sunday sales permitted.  The issuance of this license is necessary due to a transfer of licensee. Brenda Schultz, licensee. (Occupation Tax/Chief Doering)  Link

 

Brenda Schultz, licensee, was present at the meeting as required by ordinance. Police Chief Matt Doering said the applicant met the requirements for consideration of issuance of the license.

This item was opened for public comment, yet no one addressed the Board.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to approve the issuance of a 2011 alcoholic beverage license for Publix Supermarkets, Inc. #431. The motion carried unanimously.

 

 

PUBLIC HEARING – Land Use

 

5.         TA1672 - An amendment to Section 705 of the Glynn County Zoning Ordinance concerning the Resort Residential (RR) zoning district to impose and identify certain uses and development standards for the district and for other purposes. (D. Hainley) Link

 

Community Development Director David Hainley reported agenda items 5 through 8 were related and could be heard with one public hearing. He then presented each proposed amendment separately. The report is listed here under each item. He added that the Mainland and Islands Planning Commissions recommended approval of all four amendments.

 Application TA1672 adjusted the density requirements for residential uses within the district based on sleeping rooms instead of “units.” It also upgraded the review of uses accessory to hotels such as restaurants and souvenir shops and placed additional requirements on parking for commercial and multi-family uses.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to approve TA1672 amending Section 705 of the Glynn County Zoning Ordinance. The motion carried unanimously.  Ordinance #O-2011-03

 

6.         TA2168 - An amendment to Section 611.6(a) of the Glynn County Zoning Ordinance concerning the required number of parking spaces for hotels and for other purposes. (D. Hainley)  Link

 

                                Mr. Hainley reported this application for amendment followed the amendment approved with application TA1672 above. It added four (4) parking spaces minimum plus up to one and one-quarter (1.25) parking spaces per room, for rooming houses, hotels, motels, tourist homes, and other group dwellings, such as condominiums.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to approve TA2168 amending Section 611.6 (a) of the Glynn County Zoning Ordinance. The motion carried unanimously.  Ordinance #O-2011-04

 

7.         TA2169 - An amendment to amend Section 904 of the Glynn County Zoning Ordinance concerning the approval of conditional uses and special uses and for other purposes. (D. Hainley)  Link

 

Application TA2169 amended the ordinance affecting the procedures for approval of conditional uses and special uses. It was a companion to application TA2170 below. The principle change was to provide that the Planning Commission would hear and take action on conditional use permits, rather than the Building Official.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to approve TA2169 amending Section 904 of the Glynn County Zoning Ordinance. The motion carried unanimously.  Ordinance #O-2011-05

 

8.         TA2170 - An amendment to Section 1103 of the Zoning Ordinance of Glynn County, Georgia to provide that applications for a conditional use permit shall require a public hearing by the Planning Commissions only and for other purposes. (D. Hainley) Link

               

Application TA2170 amended Section 1103, which provided that applications for conditional use permits shall require a public hearing by the Planning Commission only. This is a companion change to TA2169 which provided procedures for approval of conditional use permits and special use permits.

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to approve TA2170 amending Section 1103 of the Glynn County Zoning Ordinance. The motion carried unanimously.  Ordinance #O-2011-06

                       

9.         CPA-2010-01 Comprehensive Plan Amendment and Future Land Use Plan Amendment regarding Demere Road - (1) Consider an amendment to the Glynn County Comprehensive Plan (adopted October 16, 2008), Future Development Narrative, St. Simons/Sea Island, and Recommended Development Pattern, by adding thereto the following provision: No retail commercial or restaurant uses shall be permitted in the area along the north side of Demere Road, between Plantation Village and the Observation Park adjacent to parcel 04-02256, currently occupied by the Waffle House. (2) Consider an amendment to the Comprehensive Plan Appendix A: Future Land Use Text (adopted March 19, 2009) Corridor Mixed Use Classification and the Community Mixed Use Center (Village Center) Classification by adding to each classification description the following guideline: No retail commercial, or restaurant uses shall be permitted in the area along the north side of Demere Road, between Plantation Village and the Observation Park adjacent to parcel 04-02256, currently occupied by the Waffle House. (3) Consider an amendment to the Future Land Use Map (adopted March 19, 2009) referencing the amended guidelines. (D. Hainley)  Link

 

                                The proposed amendment to the Comp Plan was to incorporate language to limit certain types of development in a specific area on the north side of Demere Road, between Plantation Village and the Observation Park adjacent to parcel 04-02256 current occupied by the Waffle House.

 

            A motion was made by Commissioner Taylor and seconded Commissioner Callaway to adjourn to executive session to discuss potential litigation. The motion carried unanimously.

 

            Back in Session

 

            A motion was made by Commissioner Strickland and seconded by Commissioner Callaway to adjourn executive session and enter regular session. The motion carried unanimously.

 

            A motion was made by Commissioner Taylor and seconded by Commissioner Clark to table agenda item 9 indefinitely. The motion carried unanimously.

 

 

CONSENT AGENDA – General Business

 

10.       Approved the minutes of the Joint City/County meeting held March 28, 2011, and the minutes of the regular meeting held April 7, 2011, subject to any necessary corrections.  (C. Overstreet)

 

11.       Approved a proclamation recognizing April 25 – 29, 2011, as Manufacturing Appreciation Week and congratulating Jered, LLC on its designation as Manufacturer of the Year. (T. Sublett)  Link

 

12.       Authorized the Chairman to sign the Georgia Department of Transportation (GDOT) Title VI Assurances and Self Survey for the Brunswick Area Transportation Study (BATS) to verify compliance with the Civil Rights Act and the Federal Aid Highway Act, a requirement of the Federal Highway Administration to continue receiving federal financial assistance. (D. Hainley)  Link


 

CONSENT AGENDA – Finance Committee

 

13.       Approved a request from Mr. James Smartt that $102.70 paid in penalties and interest for parcel #04-04848 for 2010 property taxes be refunded.  (FC Vote:  2-0)  Link

 

14.       Denied a request from Ms. Nancy Ward that $2,125.69 paid in penalties and interest for parcel #04-09697 for 2009 property taxes be refunded.  (FC Vote:  2-0)  Link

 

15.       Denied a request from Mr. Kenneth Parris that $98.88 paid in interest for parcel #04-06329 for 2010 property taxes be refunded.  (FC Vote: 2-0)  Link

 

16.       Authorized the Recreation Department to advertise for a public hearing to increase rental fees for Postell Park.  (FC Vote: 3-0)  Link

 

17.       Approved the Concession License Agreement with Cap Fendig d/b/a Cap’s Place at the Neptune Park Concession Facility in the total amount of $7,500 to be received in 3 installments of $2,500 on May 1, 2011, June 1, 2011 and July 1, 2011 with the approval subject to him providing all the check-list items prior to operating this concession facility.  (FC Vote: 3-0) Link

 

18.       Approved the Concession License Agreement with Charlie Turner at the Coast Guard Concession Facility in the amount of $5,000 with the stipulation that he will not open the concession facility on Sundays due to ministerial responsibilities and with the approval subject to him providing all the check-list items prior to operating this concession facility.  (FC Vote: 3-0) Link

 

19.       Approved the Concession License Agreement with Dawson Robertson from Jacksonville, Florida for the #1 site at Massengale Park for the bid amount of $1,001, with the approval subject to him providing all the check-list items prior to operating this concession site.  (FC Vote: 3-0)  Link

 

20.       Approved the St. Simons Island Pier Renovations Phase I- Change Order #1 in the amount of $15,300 for the St. Simons Island Pier Renovations Phase I project for a new total of $270,400.00 with funding provided from the Administrator’s contingency fund.  (FC Vote: 3-0) Link

 

21.       Approved exercising the second year option of the Tree Removal/Maintenance Services contract with Locke Farms as follows with funding provided from the Engineering Department operating budget:

a.      Tree removal, trimming limbs with traffic control, per hour                        $145

b.      Tree removal, trimming limbs w/o traffic control, per hour                        $120

c.       Palm tree trimming per each                                                             $25

d.      Stump grinding, per inch diameter                                                    $2

e.      Crane & operator, per hour                                                               $85-$115

(FC Vote: 3-0)  Link

 

22.       Approve funding for the construction of an 18’ x 24’ pavilion at Ellis Point Park in an amount not to exceed $16,900 to be provided by General Fund fund balance to be reimbursed by SPLOST 5 Funds with interest when funds become available.  (FC Vote: 3-0) This item was removed from the consent agenda at the request of Commissioner Hunt.

 

23.       Approved funding for two Mayline 4/3 filing units which will be used to store employee records in the Human Resources Department in an amount not to exceed $16,629 with funding to be provided by SPLOST 5 Pate Building Project.  (FC Vote: 3-0) Link

 

24.       Approved a change in the Glynn County property record web portal free viewer to include the features: Search by Legal Information, Subdivision, Neighborhood, Condo, Zoning, Sales, & Sales List; the property record card aspects of Building improvement information, building photo, and building sketch; and, the functionality of sales queries, labels and Excel lists.  (FC Vote: 3-0) Link

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to approve the consent agenda with the exception of item 22, which was pulled for discussion. The motion carried unanimously.

 

 

ITEMS REMOVED FROM THE CONSENT AGENDA FOR DISUCUSSION

 

22.       Approve funding for the construction of an 18’ x 24’ pavilion at Ellis Point Park in an amount not to exceed $16,900 to be provided by General Fund fund balance to be reimbursed by SPLOST 5 Funds with interest when funds become available.  (FC Vote: 3-0) This item was removed from the consent agenda at the request of Commissioner Hunt.  Link

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to approve funding for the construction of an 18x24 pavilion at Ellis Point Park in an amount not to exceed $16,900 to be provided by the General Fund fund balance to be reimbursed by SPLOST 5 funds with interest when funds become available. The motion carried unanimously.

 

 

GENERAL BUSINESS

 

25.       Consider a request to reclassify the Administrative Assistant II position in the County Administrator’s Office and the Traffic Division Manager position in the Public Works Department. (PC Vote 3-0)  Link

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve reclassifying the Administrative Assistant II position in the County Administrator’s Office from grade 13 to grade 16 and changing the title to Assistant to the County Administrator with funding provided by the Administrative Services Fund and to approve reclassifying the Public Works Division Manager position assigned to the Traffic Safety Division from grade 19 to grade 27 and changing the title to Traffic Engineering Division Manager with funding provided by the General Fund. The motion carried unanimously.

 

26.       Consider authorizing the Glynn County Administrator to execute supplemental agreement number 1 between the Georgia Department of Transportation and Glynn County (GDOT Project Number: PL000-000900(659)) for carry over funding in the amount of $192,731.76 for the Brunswick Metropolitan Planning Organization (Brunswick MPO), the transportation planning coordination entity serving Glynn County and Brunswick.    (FC Vote: 3-0) Link

 

            A motion was made by Commissioner Callaway and seconded by Commissioner Strickland to authorize the Glynn County Administrator to execute the supplemental agreement between GDOT and Glynn County for carryover funding in the amount of $192,731.76. The motion carried unanimously.

 

27.       Consider approving funding for the purchase of Data Center Equipment in an amount not to exceed $115,000, with funding to be provided by the SPLOST 5 Pate Building Project.  (FC Vote: 3-0) Link

 

            A motion was made by Commissioner Clark and seconded by Commissioner Hunt to approve funding for the purchase of Data Center Equipment in an amount not exceed $115,000, with funding to be provided by the SPLOST 5 Pate Building Project. The motion carried unanimously.

 

28.       Consider approving the list of roads suggested for patching/pothole repair and resurfacing in the priority as submitted for the Patching and Resurfacing of Various Roads in Glynn County project with funding for construction provided from the FY11 Public Works Budget.  (FC Vote: 3-0) Link

 

Road Patching Repair List:

1. Frederica Rd. @ Spanish Cove                               2. Spanish Cove Cul-de-sac

3. Hampton Point Dr. @ Nivens St.                           4. 222 Hampton Point Dr.

5. Habersham St. box culvert overlay                      6. 1422 Pennick Rd.

7. Honeybee Lane Cul-De-Sac                                    8. Sandalwood Circle Cul-De-Sac

9. Trawler Court Cul-De-Sac                                         10. Sunset Blvd.

11. North Goodbread                                                     12. 173 Canal Road

 

                            2011 Road Resurfacing List:

Street Name                      Beginning/End (Width)                                  Length (mile/feet)

Carteret Road                    Cypress Mill/Buckingham Pl (20)               0.82/4330

North Harrington             Admiral's Retreat/End (20)                          0.25/1350

Wilder Street                     Delegal/Bartow Street (18)                          0.04/200

Anne Street                       Bartow Street /Magnolia Ave                     0.16/845

Timmons Avenue            Magnolia Ave/Martin St                                0.17/900

Page Court                          Leake Street/Leake Street                           0.09/475

Oglethorpe Avenue        Demere/Ocean Blvd (18)                              0.22/1152

Blain St                                 Cate St/Colson St (21.5)(19.5)                     0.37/1935

Colony Terrance               Colonial Way/End (18)                                   0.11/570

Deborah Lane                    Joyce Dr/Cul-De-Sac (18)                              0.15/780

Joyce Drive                         US 17/Deborah Ln (18)                                  0.44/2330

Tee Lane                              Fairway Oaks Dr/EnterpriseDr (23)           0.26/1385

Sunset Boulevard            Club Dr/Cul-De-Sac (18)                                0.53/2790

Key Circle                            Community Rd/Community Rd (20)         0.37/1940

Dungeness Drive              US 17/End (41)(24)                                          0.17/920

Andy Tostenson               U.S. Hwy 17/ Fancy Bluff (20)                      0.5/2700

Fancy Bluff Drive              U.S. Hwy 17/ Bridge (20)                               0.75/3960

Blythe Beach Drive          Blythe Island Dr/End (22)                              0.3/1580

Glynco Parkway                Canal Road/4 lane @ Summit Plaza          0.80/4225

St Clair Drive                       St Clair Pkwy/St Clair Pkwy (19)                  1.32/6975

Old Cypress Mill                Community Rd/Old Jesup (45)(24)           1.34/7075

Post Road                            US Hwy 82/Pave @Francis Ct (22)             2.8/14784

 

A motion was made by Commissioner Callaway and seconded by Commissioner Hunt to approve the list of roads suggested for patching/pothole repair and resurfacing in the priority submitted with funding provided by the FY 11 Public Works budget. The motion carried unanimously.

 

29.       Consider approving the initiation of the Glynn County Recycling Program to begin on May 1, 2011, with FY11 funding from the Administrator’s Contingency budget in the amount of $25,722.  (FC Vote:  3-0) Link

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to approve the initiation of the recycling program at a cost not to exceed $26,000. The motion carried unanimously.

 

EXECUTIVE SESSION

 

The Board of Commissioners held its executive session earlier in the meeting.

 

There being no further business, the meeting was adjourned at 7:23 p.m.

 

 

 

                                                                                    ____________________________

Tom Sublett, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk