MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 2ND FLOOR, COMMISSIONERS’ MEETING CHAMBERS

THURSDAY, MARCH 17, 2011 AT 6:00 PM

 

To view an item’s support documentation, click its Link

 

PRESENT:                     Tom Sublett, Chairman, District 2

                                    Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

                                    Bob Coleman, Commissioner, At Large Post 2

 

ABSENT:                      Amy Callaway, Vice Chairman, District 1

 

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

 

INVOCATION AND PLEDGE

 

PUBLIC COMMENT PERIOD

 

Jim Yale spoke in opposition of the proposed roundabout at the intersection of Golden Isles Parkway and Hwy 99 and requested a traffic signal at this location instead.

 

COMMISSION PRESENTATIONS AND ANNOUNCEMENTS

 

1.         Received the Year-to-Date (YTD) Financial Report (P. McNicoll)  Link

 

PUBLIC HEARING – Land Use

 

2.         ZV1985 - 715 Magnolia Street, Middleton Home Place Subdivision in Glynn Haven - Consider an appeal of the denial of a variance from Section 701.5 of the Glynn County Zoning Ordinance to permit an encroachment into the required twenty-foot front yard. The property is located on the west end of Magnolia Street, approximately 200 feet west of its intersection with Sixth Avenue. The property is zoned R-6 (One-Family Residential). Parcel ID 04-09791. Joe Jones, agent for Peachtree Palmetto, LLC, owner. The request was denied by the Board of Appeals December 9, 2010, and the denial was appealed to the Board of Commissioners by the applicant. (Y. Phillips)  Link

 

York Phillips, Planning & Zoning Division Manager, reported that under the Zoning Ordinance variances to specific requirements may be granted by the Board of Appeals following certain procedures and only when the Board finds that the criteria for granting a variance have been met. The ordinance also provides that the applicant may appeal an adverse decision by the Board of Appeals to the Board of Commissioners.  The Board of Commissioners must use the same criteria set forth in the ordinance. The criteria are as follows:

-          There are extraordinary and exceptional conditions pertaining to the particular piece of property in question because of its size, shape, or topography;

-          Such conditions are peculiar to the particular piece of property involved;

-          No variance may be permitted for a land use that is prohibited by the ordinance within the district in which the property is located;

-          The special conditions or circumstances do not result from the action or actions of the applicant (i.e. a self-imposed hardship); and,

-          Relief, if granted, would not cause substantial detriment to the public good or impair the purpose and intent of this ordinance.

 

Mr. Phillips said the applicant and his realtor were aware of the twenty-foot setback, but measured from an incorrect lot line.  Staff recommended approval of the variance because it met the criteria and allowing the east side of this lot to be treated as a side yard rather than a front yard would not adversely affect the public good or impair the purpose and intent of the Zoning Ordinance. The Board of Appeals denied the variance request.

 

This item was opened for public comment and applicant Joe Jones spoke in favor of the request. Adam McKinnon, adjacent property owner, spoke in opposition of the variance request.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to deny the request for the variance. The motion carried 6-0 with Commissioner Callaway absent.

 

Point of Privilege

 

Commissioner Coleman asked staff to seek a written response from the Joint Water and Sewer Commission (JWSC) to the Board of Commissioners regarding a third party contract in question.

 

CONSENT AGENDA – General Business

 

3.         Approved the minutes of the regular meeting of March 3, 2011, subject to any necessary corrections.  (C. Overstreet)

 

4.         Authorized the Chairman to execute the 2011 CELCP grant request application to assist in the acquisition of approximately twenty acres of land adjacent to Fort Frederica. The land will ultimately be transferred to the US Park Service. (D. Hainley) Link  Link  Link  Link

 

5.         Approved a resolution requesting the existing sound barrier wall at Exit 36 to be extended to address noise issues in the vicinity. (M. Hunt) Resolution #R-10-11   Link

 

6.         Approved the Motorola change order to document the delay of completion of the upgrade to the existing public safety communications radio system project adding the four-channel ASTRO 25 digital Simulcast Equipment to all four existing analog simulcast sites.  The completion date is postponed to August 2011 due to a delay in receiving approval from the FCC for the 700 MHZ Frequencies. (D. O’Neal)  Link

 

7.         Adopted a resolution to realign terms of County appointees of the Glynn-Brunswick Memorial Hospital Authority, to extend the term of the Trustee position currently held by Carla Yarbrough to expire March 1, 2013, and to make the term of the Trustee position currently held by Mark Bedner expire March 1, 2014. All appointments thereafter shall be for four (4) year terms that expire March 1 of the respective expiration year. (T. Sublett) Resolution #R-11-11   Link

 

8.         Recognized the Sublease Agreement between the Brunswick-Glynn County Development Authority and the United States of America on behalf of its Transportation Security Administration (TSA) to lease 3,344 square feet of office space, passenger screening area and baggage screening area space at the Brunswick Golden Isles Airport through January 17, 2016. (S. Brian)  Link

 

9.         Approved a request from the South Georgia Archeological Research Team (SOGART) to conduct an archeological dig at Selden Park, subject to certain conditions, and directed staff to locate the utilities in the area of the proposed dig. (D. Hainley)  Link

 

10.       Approved and authorized the Chairman to sign an annual support agreement between Glynn County and EMS Consultants beginning April 1, 2011, and ending March 31, 2012, for software support, billing consulting and technical support of software at the Glynn County Fire Department. (A. Thomas)  Link

 

11.       Approved the contract assignment from Coastal Elevator to Otis Elevator for elevator maintenance services. (P. Christian)  Link

 

12.       Approved the Claim Audit Agreement between CIGNA (Connecticut General Life Insurance Company), Glynn County, and Prescription Verification Services (via McGinty-Gordon & Associates) (O. Reed)  Link

 

13.       Authorized the Village Creek Way Homeowners Association to participate in the County’s Street Lighting Program. (B. Rowell)  Link

 

 

CONSENT AGENDA – Finance Committee

 

14.       Declared certain unusable items as surplus and approve the disposal of these items in the best interest of the County.  (FC Vote:  3-0)  Link

 

15.       Approved a request from Ms. Susan Bryja that $27.18 paid in penalties and interest for parcel #04-12870 for 2010 property taxes be refunded.  (FC Vote:  2-1)  Link

 

16.       Denied a request from Mr. Malcolm Kerr that $109.54 paid in penalties and interest for parcel #04-03257 for 2010 property taxes be refunded.  (FC Vote:  3-0) Link

 

17.       Denied a request from Mr. and Mrs. Paul Delcourt that $59.41 paid in penalties and interest for parcel #04-12105 for 2010 property taxes be refunded.  (FC Vote: 3-0) Link

 

18.       Approved the corrections to the digests as recommended by the Board of Assessors and the Chief Appraiser at their February 1, 2011, February 15, 2011, and March 1, 2011, meetings.  (FC Vote:  3-0)  Link  Link  Link

 

19.       WSV2183 Adam Travis - Approved the application for a water and sewer variance under §606.1 of the Glynn County Subdivision Regulations for a two-lot expedited subdivision necessitated by a lack of available public sewer and water. The project consists of 2.8117 acres located on the east side of Howe Thalman Road, approximately 675 feet south of its intersection with SR 32. The closest public water and sewer is approximately eleven miles away. Parcel ID 02-01854. Atlantic Survey Professionals, agent for Paula Taylor, purchaser, and Adam Travis, owner, is the applicant (FC Vote:  3-0) Resolution #R-12-11   Link

 

20.       Awarded the bid for two Ford Fusions for the Police Department to the lowest responsive vendor, Brannen Motor Company, Unadilla, Georgia, in the amount of $34,336 with funding to be provided by the General Fund fund balance and repaid by SPLOST 5, with interest, when funds become available.  (FC Vote:  3-0) Link

 

21.       Accepted Change Order 4 from Thomas & Hutton in the amount of $94,400 to design the roundabout and revises the project documents to include a roundabout at the intersection of Spur 25 Extension and Hwy 99 with funds to be provided from SPLOST 3 Spur 25.  (FC Vote:  3-0)  Link

 

22.       Authorized the purchase of office furniture for the Property Appraisal Department from The Hon Company in the amount of $30,788.20 with funding to be provided by SPLOST 5.  (FC Vote: 3-0)  Link

 

23.       Approved the contract for a toddler playground for Ellis Point Park to GameTime d/b/a Dominica Recreation Products, Inc. from Longwood FL in the amount of $4,208.57 with funding to be provided by the General Fund fund balance to be reimbursed by SPLOST 5 with interest when funds become available.  (FC Vote: 3-0) Link

 

24.       Approved the contract for Bulk Cable Service with Comcast of Greater Florida / Georgia, LLC for Blythe Island Regional Park based on the price agreement terms presented by the company in their letter dated February 20, 2011, subject to the County Attorney’s review and approval.  (FC Vote: 3-0) Link

 

25.       Authorized the Recreation Director to accept sealed bids for the purpose of renting two beach concession sites at Massengale Park from Memorial Day to Labor Day, setting the minimum bid for the Massengale Beach sites at $1,000, and authorized the Chairman to sign the rental agreements with the two highest bidders, subject to the County Attorney’s review and approval.  (FC Vote: 3-0)  Link

 

26.       Authorized staff to advertise and conduct a public hearing to consider increasing fees for the Blythe Island Regional Park Campground with the increase to become effective July 1, 2011, if approved. (FC Vote:  3-0)  Link

 

 

CONSENT AGENDA – Pension Committee

 

27.       Approved a request to amend the Glynn County Defined Benefit Pension Plan regarding the composition of the Pension Committee to allow three (3) Commissioners to serve rather than two (2). (PC Vote 10-0)  Amendment #55        Link

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to approve all items on the consent agenda. The motion carried 6-0 with Commissioner Callaway absent.

 

APPOINTMENTS

 

28.       Submit three (3) names to the Brunswick-Glynn County Hospital Authority for consideration to serve the seat currently held by Mark Bedner and submit three (3) individuals for consideration to serve the seat currently held by Carl Alexander. Link

            The applicants are:

Mark Bedner (currently serving)                    Carl Alexander (currently serving)

John Matthews                                                Denise Taylor 

Jim Jordan                                                       Alan Ours                                                                               

A motion was made by Commissioner Taylor and seconded by Commissioner Strickland and unanimously approved rearranging the nominations as follows:

Nominees for seat held by Mark Bedner:

Mark Bedner              

John Matthews                                               

Alan Ours                                                       

This seat expires March 1, 2014.

 

Nominees for seat held by Carl Alexander:

Carl Alexander           

Denise Taylor 

Jim Jordan      

This seat expires March 1, 2015.

 

A motion was made by Commissioner Hunt and seconded by Commissioner Strickland to submit the nominees to the Hospital Authority for consideration. The motion carried 6-0 with Commissioner Callaway absent. The Hospital Authority will appoint one person from each list to serve on the Hospital Authority.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Strickland to send a letter to the Brunswick-Glynn Hospital Authority recommending Jim Jordan and John Matthews be appointed. The motion failed for lack of majority vote. Commissioners Clark, Hunt, and Coleman were opposed to the motion.

 

29.       Appoint two (2) individuals to the Brunswick-Glynn County Library Board for terms ending June 30, 2013 and appoint one (1) person to serve the unexpired term of Kathleen Powell whose term ends June 30, 2012.  Link

The applicants are:

Sonja Kinard                                                    Karen Stone

Dennis Burgess                                               Jim Darby

Gloria Burns                                                    Carlton DeVooght

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to appoint Dennis Burgess and Sonja Kinard to the seats expiring June 30, 2013 and Carlton DeVooght to the seat expiring June 30, 2012. The motion carried 6-0 with Commissioner Callaway absent.

 

 

GENERAL BUSINESS

 

30.       Consider awarding the contract for the Old Jesup at Community Road Turn Lane Addition project to the lowest responsive and responsible bidder, Allen Owens Construction Company of Waycross, Georgia, in the amount of $103,616.55 with funding to be provided by SPLOST 4 (4573.54390.CMRD).  (FC Vote:  3-0)  Link

 

A motion was made by Commissioner Strickland and seconded by Commissioner Hunt to approve this item. The motion carried 6-0 with Commissioner Callaway absent.

 

31.       Consider awarding the contract for the Chapel Crossing Road Improvements project to the lowest responsive and responsible bidder, Ricketson Construction Company of Douglas, Georgia, in the amount of $800,355.85 with funding to be provided by SPLOST 4.  (FC Vote:  3-0)  Link

 

                                Interim County Engineer Paul Andrews reported this project included a traffic signal at the entrance to the Federal Law Enforcement Training Center (FLETC).

 

            A motion was made by Commissioner Taylor and seconded by Commissioner Coleman to approve this item. The motion carried 6-0 with Commissioner Callaway absent.

 

32.       Consider not accepting the request to renew the Concession License Agreement with Southern Soul BBQ for the Coast Guard Park Concession facility and authorize the Recreation Director to accept sealed bids for the purpose of renting the Coast Guard Park Concession site with a minimum bid of $5,000.  (FC Vote: 3-0) Link

 

                                Recreation Director Wesley Davis reported Southern Soul BBQ had requested approval to renew its contract for $3,500, which was the minimum bidding price and the price it bid the previous year. The Finance Committee recommended rebidding the concession contract with a minimum bid of $5,000.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve this item. The motion carried 5-1 with Commissioner Callaway absent and Commissioner Clark opposed.

 

33.       Consider not accepting the request to renew the Concession License Agreement with Cap’s Place Concession for the Neptune Park Concession facility and authorize the Recreation Director to accept sealed bids for the purpose of renting the Neptune Park Concession with a minimum bid of $7,500.  (FC Vote: 3-0)  Link

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve this item. The motion carried 5-1 with Commissioner Callaway absent and Commissioner Clark opposed.

 

34.       Consider terminating the agreement with Lee Design & Management Group (formerly known as Carter Goble Lee, LLC {CGL}) for program management services, including termination and discontinuance of all services of Lee Design & Management Group, Carter Goble Lee, LLC, and any of their affiliated entities. The effective date of termination and discontinuance of services is upon the completion of the Pate Building expansion project, and the thirty (30) days advance written notice and effective date of such termination shall be submitted to Lee Design & Management Group in accordance with the terms of the agreement.  (FC Vote: 3-0)  Link

 

Although several Commissioners expressed their appreciation of CGL and the service it had provided throughout the years, they supported the County Administrator’s recommendation to terminate the contract and manage projects in house.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to approve this item. The motion carried 5-1 with Commissioner Callaway absent and Commissioner Clark opposed.

 

35.       Consider adoption of amendment to Chapter 2-2 of the Glynn County Code of Ordinances amending the Glynn County Purchasing Ordinance Sections 2-2-11, 2-2-13, 2-2-14, 2-2-16, 2-2-18, and 2-2-19.  (FC Vote:  3-0)  Link

 

Commissioner Coleman said this ordinance amendment would allow an additional two weeks of bidding insurance programs and set the County Administrator’s approval limit at $25,000, reducing it from $50,000.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Coleman to approve this item. The motion carried 6-0 with Commissioner Callaway absent.  Ordinance #O-2011-02

 

36.       Consider adoption of a Resolution amending the FY10-11 budget.  (FC Vote:  3-0) Link

 

Finance Director Phyllis McNicoll explained this budget amendment would reallocate funds leftover from several projects back into the General Fund.

 

A motion was made by Commissioner Strickland and seconded by Commissioner Taylor to approve this item. The motion carried 6-0 with Commissioner Callaway absent. Resolution #R-13-11

 

37.       Consider awarding the bid for the construction of Postell Market Phase 3 of the Village Master Plan at Neptune Park on St. Simons Island, Georgia to Seaboard Construction Company of Brunswick Georgia in the amount of $671,555.23 with no options and with

funding to be provided by the General Fund fund balance.  (FC Vote:  3-0) Link

 

                Assistant County Administrator Paul Christian and Architect Robert Ussery presented the project to the Board for consideration. Staff will hold a preconstruction meeting with the Glynn Arts Association prior to beginning the project.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Strickland to approve this item. The motion carried 6-0 with Commissioner Callaway absent.

 

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to adjourn to executive session to discuss potential litigation.  The motion carried 6-0 with Commissioner Callaway absent.

 

Back in Session

 

A motion was made by Commissioner Hunt and seconded by Commissioner Coleman to adjourn executive session and enter into regular session. The motion carried 6-0 with Commissioner Callaway absent.

 

A motion was made by Commissioner Taylor and seconded by Commissioner Hunt to approve the minutes of the March 3, 2011, executive session. The motion carried 6-0 with Commissioner Callaway absent.

 

There being no further business, the meeting was adjourned at 8:18 p.m.

 

 

 

                                                                                    ____________________________

Tom Sublett, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee S. Overstreet, Clerk