MINUTES

SPECIAL CALLED MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS

HISTORIC GLYNN COUNTY COURTHOUSE

701 “G” STREET, 1ST FLOOR CONFERENCE ROOM

TUESDAY, JANUARY 18, 2011 AT 10:00 AM

 

PRESENT:                     Tom Sublett, Chairman, District 2

                                    Amy Callaway, Vice Chairman, District 1

Richard Strickland, Commissioner, District 3

Mary Hunt, Commissioner, District 4

Jerome Clark, Commissioner, District 5

Clyde Taylor, Commissioner, At Large Post 1

                                    Bob Coleman, Commissioner, At Large Post 2

                                   

ALSO PRESENT:           Alan Ours, County Administrator

Aaron Mumford, County Attorney

Cindee Overstreet, County Clerk

 

INVOCATION AND PLEDGE

 

Discussion was held on the following items:

 

1.         SPLOST 3, 4 & 5

 

Third Special Purpose Local Option Sales Tax - SPLOST 3

Collection began on January 1, 1997, and continued until December 31, 2001.

The County collected $69,626,600 in tax revenue and $4,161,219 was earned in interest for a total SPLOST 3 revenue of $73,787,819.

There were fifty projects in SPLOST 3 and all are complete except for the design and right-of-way acquisition of the Spur 25 extension and the design of Chapel Crossing and Perry Lane Road improvements. 

There is $443,000 remaining in this SPLOST fund and Finance Director Phyllis McNicoll said staff recommended the funds be used as follows:

-          Spur 25 design                                                      $  72,000

-          Spur 25 ROW acquisition                                      $125,000

-          Chapel Crossing & Perry Lane Rd. Design                        $121,000

-          Road resurfacing (approx. 1.08 miles)                 $125,000

Several years ago, the Board approved the Spur 25 and Chapel Crossing/Perry Lane Road projects and authorized any remaining funds be spent on dirt road paving. Ms. McNicoll said staff now wanted to use those remaining funds on road resurfacing.

 

Fourth Special Purpose Local Option Sales Tax - SPLOST 4

Collection began January 1, 2002, and continued until December 31, 2006.

SPLOST 4 tax and interest revenue totaled $94,895,330 and $5,040,633 remains unallocated.

Ms. McNicoll presented the remaining projects to be completed in SPLOST 4.

The remaining projects in this SPLOST will be prepared for consideration by the Finance Committee and Board.

Assistant County Administrator Paul Christian then presented a design concept drawing for the proposed St. Simons Sports Complex on Lawrence Road.

 

Fifth Special Purpose Local Option Sales Tax - SPLOST 5

Collection began January 1, 2007, and will end December 31, 2011. Ms. McNicoll reported on the collection and distribution of this SPLOST.

 

2.         Fund Balance

 

Ms. McNicoll reported, as of June 30, 2010, the fund balance of the General Fund was $46,249,691.  She provided each Commissioner with a copy of the Comprehensive Annual Financial Report. The reserved and designated funds were explained as well as the use of the fund balance to advance SPLOST 5 projects and other expenditures from FY 11.

As of December 31, 2010, there were $27,976,622 unreserved and undesignated in the General Fund. The County has 6.67 months of operating expenses available.  

 

3.         Detention Center

 

County Administrator Alan Ours and Community Development Director David Hainley provided an overview of the Jail Advisory Committee’s work and recommendations. The review elements considered were size, flood surge category, floor elevation, wetlands, environmental issues, the distance to courthouse, water and sewer, and proximity to residential properties.

Nine sites were originally considered by the committee. Those sites were:

Site 1: Parcel 03-15790 close to I- 95 and adjacent to the Public Safety Complex.  Travel distance from Courthouse is 8.9 miles. Travel time is estimated at 16 minutes.  The acreage is 49.5 acres and is zoned (PD) Planned Development. This site is the highest elevation with a SLOSH flood surge Category 5.  It is assessable to water and sewer.

Site 2: Parcel 03-17029 close to I-95. This site is commonly known as the Lincoln Properties site. It is between Hwy 99 and I-95. Travel distance from Courthouse is 9.8 miles. Travel time is estimated at 18 minutes.  The acreage is 685 acres and is zoned (PD) Planned Development.  This site is a SLOSH flood surge Category 2, 3 and 5.  It is assessable to water and sewer. The Jail Advisory Committee voted to remove this site from consideration.

Site 3 and Site 4: Perry Lane Superfund Site.  Site 3’s travel distance from the Courthouse is 7.40 miles and Site 4’s travel distance is 7.70 miles.  Travel time for both is estimated at 12 minutes.  Acreage for site 3 is 74.97 acres and site 4 is 28.85 acres.  The sites are zoned (BI) Basic Industrial and (PD) Planned Development. Sites 3 and 4 are  SLOSH flood surge Category 2.  The Jail Advisory Committee voted to remove these sites from consideration.

Site 5: Parcel 03-18601 located on SR- 99 adjacent to Southern Pines Mobile Homes. Travel distance from Courthouse is 11.30 miles and travel time is estimated at 18 minutes.  It is the furthest site from the Courthouse. The acreage is 17.36 acres and is zoned (GI) General Industrial.   This site is SLOSH flood surge Category 3.  This site will require no wetland filling it is very flat however not currently water and sewer easily assessable.  The Jail Advisory Committee voted to remove this site from consideration.

Site 6: Public Works compound, travel distance from Courthouse is 3.0 miles and travel time is estimated at 6 minutes. The acreage is 16.27 acres and is zoned (BI) Basic Industrial.  There is residential development existing to the north of the property and the back area is marshlands.  It has no registered wetlands.  The SLOSH flood surge Category is 3.  It is approximately two miles from Brunswick High School. The site does have water and sewer availability however, this site would require an additional sewer lift station to be able to absorb the increase needs the new facility would represent.

Site 7: Parcel ID 03-08936 Honeywell (LCP) site, travel distance from Courthouse is 2.90 miles and travel time is estimated at 5 minutes. The acreage is 17.46 acres and is zoned (BI) Basic Industrial and (GI) General Industrial.  The property has several SLOSH flood surge categories.  Category 3 is in the front area, Category 1 is in the back area and Category 2 is in the middle of the property.  The area has approximately 2 to 3 acres of wetlands. 

Site 8: Parcel ID 03-04612 Honeywell (LCP) site, travel distance from Courthouse is 3.0 miles and travel time is estimated at 7 minutes. The acreage is 764.8 acres and is zoned (BI) Basic Industrial.  The property has several SLOSH flood surge categories.  Category 2 is in the front area; surge Category 1 is in the back area.  The back area is marshlands.  Water and Sewer accessibility is however, sewer access is limited.

Site 9: Parcel ID 03-05076 fronts SR- 99, travel distance from Courthouse is 10.20 miles and travel time is estimated at 15 minutes. The acreage is 56.6 acres and is zoned (GI) General Industrial.  The property has several SLOSH flood surge categories.  Category 2 and Category 3 have been identified as well as several wetlands throughout the property.  There are some residential properties adjacent to the site.  The Jail Advisory Committee voted to remove this site from consideration.

 

4.         Carry Forward List

 

Finance Director Phyllis McNicoll explained the carry forward procedures to the Commissioners. At the end of each fiscal year, there are budgeted items and projects which are not completed during the fiscal year. As a result, the budgeted funds are not spent or encumbered. Staff will recommend and the Board will consider carrying these projects over to the next fiscal year. Some of these include grants, capital items, and professional services.

Chairman Sublett recommended the Finance Committee review the carry forward list.

 

5.         Purchase of sixteen cars for the Glynn County Police Department

 

Police Chief Matt Doering explained the need for the sixteen police cars.  He said the cars would replace the highest mileage cars and those requiring the most repair costs.

 

6.         Multipurpose Center at Selden Park

 

Commissioner Clark asked the Board for its support of a multipurpose center at Selden Park.  Funding for the project was discussed as well as the possibility of this item being on a sixth Special Purpose Local Option Sales Tax (SPLOST 6), and it was decided that staff would pursue grants or recommend other funding options. 

 

 

EXECUTIVE SESSION

 

The Board of Commissioners did not hold an executive session during this meeting.

 

There being no further business, the meeting was adjourned at 12:35 p.m.

 

 

                                                                                    ____________________________

Tom Sublett, Chairman

                                                                                    Board of Commissioners

                                                                                    Glynn County , Georgia

Attest:

 

 

_____________________________

Cindee Overstreet, County Clerk