Finance Committee Meeting Minutes
Glynn County
Board of Commissioners
4:00 P.M., Tuesday,
March 14, 2006
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: C.
Johnson, U. Keller, & T. Thaw
Other
Commissioners:
Staff: K. Bryant, J. Carter, J.
Catron, P. Christian, W. Davis, F. Dees, M.
Doering, B. Mauney, P. McNicoll, D. Newbern, J. Peterson, A. Randolph, B.
Rowell, S. Schaeffner, L. Shiver, C. Stewart, S. Trautz, W. Worley
Press: L. Nobles
Others: F. Allen, C. Creveling, J. Jones, L. Kearns
1.
Consider approval of the Consent Agenda.
a)
Approve
the February 28, 2006
Finance Committee Minutes.
b)
Deny a request from Mr. Randy Asbell that
$458.04 paid in penalties and interest on his 2004 property taxes be
refunded.
c)
Deny a request from Mr. J. Brad Stroud
that $1,632.86 paid in penalties and interest on their 2003 property taxes be
refunded.
d)
Deny a request from Ms. Shirley Wagner
that $10.00 paid title and tag penalties her 2001 Hyundai
Accent be refunded.
e) Approve
the real property corrections to the 2003, 2004, and 2005 Digests, as
recommended by the Board of Assessors and/or the Chief Appraiser at their February 22, 2006
meeting.
f)
Approve the real property corrections to the
2005 Digest(s), as recommended by the Board of Assessors and/or the Chief
Appraiser at their March 7,
2006 meeting.
g) Approve
the real property corrections to the 2005 Digest, from the December 21, 2005
BOA Meeting, as recommended by the Board of Assessors and/or the Chief
Appraiser at their January 18, 2006 meeting.
h) Declare
the unusable item(s) listed on the attached page as surplus and approve the disposal of these item(s) in the best interest of
the County. (D. Chunn) pages 65-66
The following motion made by
Commissioner Keller and seconded by Commissioner Thaw passed unanimously.
Recommend approval of the Consent Agenda. (Vote:
3-0-0)
2.
Consider a request from Ms. Linda Kerns that
her water bill be adjusted.
Ms. Linda Kearns explained to the Committee that she felt that the had
been unfairly billed for water and sewer.
She stated that she should only be required to pay $30 per month for any
months that she has not paid her bill and she wanted to be reimbursed $75 for
her plumber’s bill. Mr. Paul Christian,
Assistant County Administrator, stated that he had worked with Ms. Kearns for
eight months and that he had determined that she owes the balance of her
bill. The County had previously given
her adjustments amounting to $714 for leaks.
After discussion the
following motion made by Commissioner Keller and seconded by Commissioner Thaw passed
unanimously.
Recommend approving a request from Ms. Linda Kerns to adjust all Water
& Sewer charges in excess of $30 per month for Aug, 2004 through Nov, 2004
water and sewer billings.
(Vote: 3-0-0)
3.
Consider a request from the Cassina Garden Club that their water bill be
adjusted.
Ms. Frances Allen informed the Committee that the irrigation system at
the historic cabins was connected to the County’s water system in 1992. She stated that they were assured by Mr. Bob
Benson, then Water & Sewer Director, on several occasions that they would
not be charged for the water usage. They
have now been billed for past usage and were requesting that the billings be
adjusted off for usage prior to November 2005.
The following motion made by Commissioner Thaw and seconded by
Commissioner Keller passed unanimously.
Recommend approving a request from the Cassina Garden
Club to adjust off all water charges prior to November 2005. (Vote:
3-0-0)
4.
Consider accepting the Hazardous Materials
Emergency Preparedness Grant award of $3,927.00 for the Glynn
County Local Emergency Planning
Committee, and authorize the Chairperson of the Board of Commissioners to
execute the agreement subject to the County
Attorney’s approval.
The following motion made by
Commissioner Thaw and seconded by Commissioner Keller passed unanimously.
Recommend accepting the Hazardous Materials Emergency
Preparedness Grant award of $3,927.00 for the Glynn
County Local Emergency Planning
Committee, and authorize the Chairperson of the Board of Commissioners to
execute the agreement subject to the County
Attorney’s approval. (Vote:
3-0-0)
5.
Consider awarding
the bid for construction of the Oglethorpe Elevated Water Tank to CB&I
Constructors, Inc., Calhoun, GA. in
the amount of $1,126,300 with funding
to be provided by SPLOST #4 and authorize the chairman to sign the
contract.
Mr. Jim Brewer, County Engineer,
stated that only three bids were received and that CB&I Constructors
submitted the lowest responsive bid. The
following motion made by Commissioner Thaw and seconded by Commissioner Keller passed
unanimously.
Recommend awarding the bid
for construction of the Oglethorpe Elevated Water Tank to CB&I
Constructors, Inc., Calhoun, GA. in
the amount of $1,126,300 with funding
to be provided by SPLOST #4 and authorize the chairman to sign the contract. (Vote:
3-0-0)
6.
Consider awarded the contract for
engineering services, in accordance with their proposal dated February 14,
2006, be awarded to Thomas & Hutton Engineering Company for design of a
roundabout at the Demere/Frederica
Road intersection in the amount of $159,780 with
funding provided from the Building, Roads, and Equipment fund and the chairman be
authorized to sign the contract.
Mr. Jim Bruner presented this
item and stated that two firms submitted proposals and Thomas & Hutton
received the highest technical score from the evaluation team and also had the
lowest fee. The following motion
made by Commissioner Keller and seconded by Commissioner Johnson passed with
Commissioner Thaw abstaining.
Recommend awarding the contract for engineering services, in accordance
with their proposal dated February 14, 2006, to Thomas & Hutton Engineering
Company for design of a roundabout at the Demere/Frederica Road intersection in
the amount of $159,780 with funding provided from the Building, Roads, and
Equipment fund and authorizing the chairman to sign the contract. (Vote:
2-0-1)
7.
Consider authorizing the addition of two (2) full-time Maintenance Worker positions in the amount of $17,354, the addition of $138 for uniform costs, and the purchase
of one standard pick-up truck in the amount of $17,500 in Capital Funds for a
combined total of $34,992, to be funded by the Accommodation Excise Tax Fund
fund balance.
Mr. Wesley Davis, Recreation Director, stated that he had extended the
times that the restrooms were serviced from every two hours from 7 a.m. to 3 p.m. to the period from 7 a.m. to 6
p.m. He stated that staff is
on duty seven days a week. Mr. Davis
clarified that the $35 thousand requested was for the remaining four months of
the fiscal year. Commissioner Thaw
questioned whether the service could be contracted out and Mr. Charley Stewart,
County Administrator, responded that staff
would come back with a contract price.
After further discussion the
following motion made by Commissioner Johnson and seconded by Commissioner Keller
passed unanimously.
Motion to defer this item to a later date. (Vote:
3-0-0)
8. Consider
exercising the third year option with Southland Waste Services with a 2%
increase in fees to provide:
|
Service
|
2006 Fees
|
|
Curbside Garbage Collection – 65
gal.
|
$ 99.33
|
|
Curbside Garbage Collection – 95
gal.
|
99.96
|
|
Curbside Yard Trash Collection
|
28.65
|
|
Curbside Recycling
|
35.00
|
|
Backdoor Garbage Collection
|
267.25
|
|
Pier, Village and Molok Pick-Up
|
44,570.74
|
|
Dumpster Service for County Facilities
|
40,671.24
|
|
Office Paper Recycling
|
1,591.20
|
Ms. Phyllis McNicoll, Finance Director, stated that the requested fees
were bid by Southland in 2002 and represent a 2% increase over the 2005 year
rates. After discussion
concerning missed pick-ups the following motion made by Commissioner Keller
and seconded by Commissioner Thaw passed with Commissioner Johnson voting
against the motion.
Recommend exercising
the third year option with Southland Waste Services with a 2% increase in fees
to provide:
|
Service
|
2006 Fees
|
|
Curbside Garbage Collection – 65
gal.
|
$ 99.33
|
|
Curbside Garbage Collection – 95
gal.
|
99.96
|
|
Curbside Yard Trash Collection
|
28.65
|
|
Curbside Recycling
|
35.00
|
|
Backdoor Garbage Collection
|
267.25
|
|
Pier, Village and Molok Pick-Up
|
44,570.74
|
|
Dumpster Service for County Facilities
|
40,671.24
|
|
Office Paper Recycling
|
1,591.20
|
(Vote:
2-1-0)
9.
Consider adopting a Resolution of support
for filing a 2006 CHIP application for $300,000 to continue the elderly housing
rehabilitation initiative. Glynn County will be in a position to recoup a
portion of incurred administrative expenses, and the SE
Ga. CDC will be in a position to provide “project delivery”
services for the project.
Mr. Dick Newbern, Grants
Administrator, presented this item and stated that the grant applies only to
homeowners with substandard housing. The
grant requires no matching funds. Mr.
Newbern stated that it is hopeful that all fourteen houses that are on the waiting
list will be rehabilitated with the grant funds. The following motion made by Commissioner Thaw
and seconded by Commissioner Keller passed unanimously.
Recommend adopting a Resolution of support for filing
a 2006 CHIP application for $300,000 to continue the elderly housing
rehabilitation initiative. Glynn County will be in a position to recoup a
portion of incurred administrative expenses, and the SE
Ga. CDC will be in a position to provide “project delivery”
services for the project. (Vote: 3-0-0)
10. Consider
authorizing staff to file a federal grant application for $100,000 with the U.S.
Department of Homeland Security “Fire Grant” program for the purpose of
acquiring wireless equipment for a “prototype” wireless service for public
safety services. Glynn
County agrees to match
the funding request with at least
$25,000 County dollars.
Mr. Newbern informed the Committee that this application is an
Information Technology Department initiative and that 80% of the money is from
a federal grant. The following
motion made by Commissioner Keller and seconded by Commissioner Thaw passed
unanimously.
Recommend authorizing staff to file a federal grant
application for $100,000 with the U.S. Department of Homeland
Security “Fire Grant” program for the purpose of acquiring wireless equipment
for a “prototype” wireless service for public safety services. Glynn County
agrees to match the funding request
with at least $25,000 County dollars.
(Vote: 3-0-0)
11. Consider
authorizing the County Administrator to approve the filing of grant
applications for County projects during Calendar Year 2006, pursuant to Section
II.B of the County
Grants Policy. It is
understood that if a grant application is funded, then acceptance of the grant
contract would have to be submitted to the County
Finance Committee for their
recommendation and the County
Commission for their
acceptance.
The following motion made by
Commissioner Keller and seconded by Commissioner Thaw passed unanimously.
Recommend authorizing the County
Administrator to approve the filing of
grant applications for County projects during Calendar Year 2006, pursuant to
Section II.B of the County
Grants Policy. It is
understood that if a grant application is funded, then acceptance of the grant
contract would have to be submitted to the County
Finance Committee for their
recommendation and the County
Commission for their
acceptance. (Vote: 3-0-0)
12. Addition of two items to the agenda.
The following motion made by Commissioner Thaw and seconded by Commissioner
Keller passed unanimously.
Motion to add two items to the
agenda. (Vote 3-0-0)
13. Consider
awarding the bid to rehabilitate
miscellaneous roads damaged by flooding
from tropical storm Tammy to Allen Owens Construction and Paving, Inc. in the
amount of $288,532 and authorize the chairman to sign the contract.
Mr. Jim Bruner stated that
two companies submitted bids for the project and recommended the award to Allen
Owens Construction and Paving, Inc., the lowest responsive bidder. The following motion made by Commissioner
Thaw and seconded by Commissioner Keller passed unanimously.
Recommend awarding the bid to rehabilitate miscellaneous roads
damaged by flooding from tropical
storm Tammy to Allen Owens Construction and Paving, Inc. in the amount of $288,532
and authorize the chairman to sign the contract. (Vote 3-0-0)
14. Consider
waiving the fees for the use of the Blythe Island
Regional Park for the 224th Joint Communication Support Squadron for
their annual family day on April 1, 2006.
The following motion made by Commissioner Thaw and seconded by
Commissioner Keller passed unanimously.
Recommend waiving the fees for
the use of the Blythe Island Regional Park for
the 224th Joint Communication Support Squadron for their annual
family day on April 1, 2006. (Vote
3-0-0)
15. Request
that Chairman Johnson identify the Finance Committee items which should be
included as consent items in the Commission’s Meeting Agenda.
Commissioner Johnson
identified all items except 13 and 14 as
Consent Agenda Items. Items 13 and 14
are to go to the March 16, 2006 meeting as regular agenda items.