Finance Committee Meeting Minutes
Glynn County
Board of Commissioners
4:00 P.M., Tuesday,
August 1, 2006
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: C.
Johnson, U., Keller, T. Thaw
Other
Commissioners:
Staff: R. Bowen, J. Bruner, P.
Christian, D. Chunn, R. Corbett, J. Crichton L. Little, B. Mauney, P. McNicoll, M. Milton,
Jr., D. Newbern, Y. Phillips, A. Randolph, B. Rowell, A. Sapp, C. Stewart, M.
Stewart, S. Trautz, W. Worley
Press: L. Nobles
Others: Joe Floyd, Jerry Jones, Denise Kelly, Grayson Lane, Jay
Roberts, Mr. & Mrs. Charles Strom
1. Recommend approval of the consent agenda.
a)
Approve
the July 11, 2006
Finance Committee Budget Minutes.
b)
Approve a request from Mrs. Elizabeth
McKay that $15,003.62 paid in penalties and interest on parcels #04-10569,
#04-10563, and #04-10607 for 2003-2005 property taxes be refunded.
c)
Deny a request from Mrs. Charles Storm
that $36.22 paid in title and tag penalties for their 2006 tag renewals be refunded.
d)
Approve the real property corrections for
the tax year(s) 2006 Digests, as recommended by the Board of Assessors and/or
the Chief Appraiser at their Thursday,
July 20, 2006 meeting.
e) Declare the unusable items listed on the
attached pages as surplus and approve the disposal of these items in the best
interest of the County.
f)
Exercise the 1st Year Extension,
of the Tree Removal/Maintenance Services with Locke Farms in the following amounts:
Tree Removal,
Trimming, limbs including Traffic control/hr $136.50
Tree Removal,
Trimming, limbs excluding traffic control/hr $105.00
Palm Tree
Trimming/ea. $
22.50
Stump
Grinding/inch diameter $ 2.00
Crane &
Operator/hr. $85-$160
with funding to be provided by the
Engineering Department Operating Budget.
The following motion made by
Commissioner Thaw and seconded by Commissioner Keller passed unanimously.
Recommend approval of the consent agenda items a, b, d, e, and f. (Vote:
3-0-0)
1(c) Mrs.
Charles Strom requested that the title and tag penalties be refunded because
her husband was in the hospital on his birthday and he normally pays for the
tag around his birthday. Commissioner
Thaw stated that they couldn’t refund the penalties and Commissioner Keller
stated that unless there was an error on the County’s part, they could not
waive the penalties. The following
motion made by Commissioner Keller and seconded by Commissioner Thaw passed
with Commissioner Johnson voting against the motion.
Recommend denial of a request from Mrs.
Charles Strom that $36.22 paid in title and tag penalties for their 2006 tag
renewals be refunded. (Vote 2-1-0)
2. Consider
approving the resolution authorizing submittal of the application for a grant
for transit service and to authorize the Chairman to sign the resolution.
Mr. York Phillips, Planning and Zoning Division Manager, informed the
Committee that a feasibility study has been done 1-1/2 years ago and that staff
was proposing to act on the study. He
stated that the County and City both had budgeted $100 thousand for the local
match for the first. Year. The plans are
to purchase equipment and hire a contractor to operate the system. He stated that the project would be ready to
operate within a year. Local cost for
the subsequent year is estimated at approximately $231 thousand. The following motion made by
Commissioner Keller and seconded by Commissioner Thaw passed unanimously.
Recommend approving the resolution authorizing submittal of the
application for a grant for transit service and to authorize the Chairman to
sign the resolution.
(Vote: 3-0-0)
3. Consider
approving the contract with the Georgia
DHR Division of Mental Health, Developmental Disabilities, and Addictive
Diseases in the amount of $310,138 that will help finance the Glynn/Camden Drug Court
for FY 06/07, authorizing the Chairman to execute the contract subject to the
review by the County
Attorney.
Mr. Dick Newbern, Grants Administrator,
stated that this would be the 5th year of the contract with Georgia
DHR. Mr. Will
Worley, Assistant County Attorney, stated that the County Attorney’s
office had reviewed the grant. The
following motion made by Commissioner Thaw and seconded by Commissioner Keller passed
unanimously.
Recommend approving the contract with the Georgia DHR Division of
Mental Health, Developmental Disabilities, and Addictive
Diseases in the amount of $310,138 that will help finance the Glynn/Camden Drug
Court for FY 06/07, authorizing the Chairman to execute the contract subject to
the review by the County Attorney.
(Vote: 3-0-0)
4. Consider
accepting the $50,000 federal grant from the Governor’s Children and Youth
Coordinating Council, and authorizing the use of the $5,556 local funds as the
local match, and, furthermore, authorizing the Chairman to sign the grant
contract and related documents.
Mr. Newbern stated that this is a mentoring program and will provide
assistance in paying for community service supervisors for Juvenile Court. The following motion made by
Commissioner Keller and seconded by Commissioner Thaw passed unanimously.
Recommend accepting the $50,000 federal grant from the Governor’s
Children and Youth Coordinating
Council, and authorizing the use of the $5,556 local funds as the local match,
and, furthermore, authorizing the Chairman to sign the grant contract and
related documents.
(Vote: 3-0-0)
5. Consider
accepting the $6,300 state grant from the Georgia Secretary of State’s Election
Division, and authorizing the use of the $2,100 local funds as the local match,
and, furthermore, authorizing the Chairman of the Board of Elections to sign
the grant contract and related documents.
Mr. Newbern commented that these grant funds would be used to make the
Ballard election precinct building
more ADA
accessible. Commissioner Thaw questioned
whether these funds could be spent on a building
that was used for functions other than elections and Mr. Worley stated that
they could. The following motion
made by Commissioner Thaw and seconded by Commissioner Keller passed
unanimously.
Recommend accepting the $6,300 state grant from the Georgia Secretary
of State’s Election Division, and authorizing the use of the $2,100 local funds
as the local match, and, furthermore, authorizing the Chairman of the Board of
Elections to sign the grant contract and related documents. (Vote: 3-0-0)
6. Consider
approving the equipping of 2-call taker consoles within the GB-911 Center, at a
cost of $74,652.32, for hardware, software licensing and configuration.
Mr. Jim Crichton explained the need for the new equipment and the
following motion made by Commissioner Keller and seconded by Commissioner Thaw passed
unanimously.
Recommend approving the equipping of 2-call taker consoles within the
GB-911 Center, at a cost of $74,652.32, for hardware, software licensing and
configuration. (Vote: 3-0-0)
7. Consider
awarding a contract to Hussey, Gay, Bell & DeYoung in the not to
exceed amount of $ 101,500.00 to perform all work associated with the
Administration Building for the Fire Chief with funding to be provided by
SPLOST #4.
Mr. Jerry Jones, Carter Goble Lee Project Manager, stated that the
engineering had been bid out and only one bid was received. He stated that the bid amount was within his
estimate of the cost of the work to be performed and he expected the total
project cost to amount to approximately $800 thousand dollars. The project is funded by Splost 4 in the
amount of $975 thousand. The following motion made by Commissioner Keller
and seconded by Commissioner Johnson passed unanimously.
Recommend awarding a
contract to Hussey, Gay, Bell & DeYoung in the not to exceed amount of $
101,500.00 to perform all work associated with the Administration Building for the Fire Chief with funding to be provided by SPLOST #4. (Vote:
3-0-0)
8. Consider
rejecting all bids for the Pathological Waste Incinerator and to then re-bid
the project.
Mr. Paul Christian, Assistant County Administrator, stated that two bids
were received and one of the bidders was not responsive and the County received
unfavorable references on the other bidder.
The following motion made by Commissioner Keller and seconded by
Commissioner Thaw passed unanimously.
Recommend rejecting all bids for the Pathological Waste Incinerator and
to then re-bid the project.
(Vote: 3-0-0)
9. Consider
approving the Public Defender Contract.
Mr. Grayson Lane, Public Defender, presented his requests
for a budget increase. He stated that he
was faced with needing office space in Woodbine about a month ago and was required
to rent space. After discussion regarding
the employee benefits, trial transcripts costs, and unfunded mandates, the
following motion made by Commissioner Thaw and seconded by Commissioner Keller
passed unanimously.
Recommend approving the FY 06-07 Public Defender Contract in the amount
of $363,927. (Vote: 3-0-0)
10. Consider
approving the RFP for solid waste collection and recycling services.
Ms. Becky
Rowell, Assistant County Administrator, summarized changes in
the RFP for solid waste services from the current contract. During a discussion
concerning the drop-off centers, Ms. Rowell stated that in the month of June,
the St. Simons center averaged 13.5 customers per day and the Mainland center
averaged 7 customers per day with total income for the month amounting to
$6,500. There were concerns about
increased trash on the Causeway if the drop-off centers are closed and
Commissioner Keller requested that there be an alternate task for the drop-off
centers. Commissioners Thaw and Johnson
had concerns about the method of paying for fuel and requested that the fuel
payment function be changed to a simpler process. The following motion made by Commissioner Keller
and seconded by Commissioner Thaw passed unanimously.
Recommend approving the RFP for solid waste collection and recycling
services after changes are made concerning fuel payments and drop-off centers. (Vote:
3-0-0)
The following motion made by Commissioner Keller
and seconded by Commissioner Thaw passed unanimously.
Motion to
add two items to the agenda. (Vote: 3-0-0)
11.
Commissioner Johnson stated that he would like
to request that the County bid on the Solid Waste RFP and made a motion to that
effect that was seconded by Commissioner Thaw for discussion. The motion was then revised as follows and
failed with Commissioners Keller and Thaw voting against the motion.
Recommend
directing staff to prepare a budget to provide all Solid Waste Collection
services by the County. (Vote 1-2-0)
12.
Mr. Jerry Jones stated that a manhole in the
Five Neighborhood Sewer Project area was failing and that the lines for the
sewer needed to be re-routed behind the new strip mall that was built on Demere Road. The project will cost $372 thousand and since
there is $700 thousand remaining in the Five Neighborhood project and it is
related to the project, a change order to the contract was requested. The following motion made by Commissioner
Keller and seconded by Commissioner Thaw passed unanimously.
Recommend
approval of Change Order #2 in the amount of $372,000 to the contract with
Underground Excavating, Inc. for the Five Neighborhood Sanitary Sewer
Rehabilitation Project. (Vote 3-0-0)
13. Request that Chairman Johnson identify the Finance Committee items
which should be included as consent items in the Commission’s Meeting Agenda.
Commissioner
Johnson identified all items as Consent Agenda Items except item # 10, 11, and
12 which will go directly to the Board of Commission meeting on August 3, 2006.