Finance Committee Meeting Minutes
Glynn County Board of Commissioners
4:00 P.M., Tuesday, September 19, 2006
Third Floor
Conference Room
W. Harold Pate
Courthouse Annex
Brunswick, Georgia
Present:
Committee
Members: C. Johnson, U., Keller
Other
Commissioners:
Staff: J. Carter, P. Christian, D. Chunn, W. Davis, M.
Doering, D. Harrison, L. Little, P. McNicoll, B. Rowell, C. Stewart, S. Trautz,
W. Worley
Press:
L. McCallister, L. Nobles
Others: Bill Allen, Charlie Creveling, Lou
Diaz, Marsha Smith
1. Consider
approval of the consent agenda.
a) Approval
of the September 5, 2006 Finance Committee Minutes.
b) Approval
of the carryforward of items on the attached list from FY06 to the FY 07
budget.
The following motion made by Commissioner Keller and seconded
by Commissioner Johnson passed unanimously.
Recommend approval of the consent agenda.
(Vote: 2-0-0)
2. Consider
awarding the bid for the Hydraulic Excavator with a 36” mower to Great Southern
Equipment Company, the lowest responsive bidder, in the amount of $94,600.00,
with funding to be provided by the Building, Roads & Equipment Fund in the
amount of $90,000 and from the General Fund fund balance in the amount of
$4,600.
Mr. John Carter, Public Works Director, presented this
item. Commissioner Johnson commented that it is early in the budget year to be
using fund balance and questioned whether Public Works could find $4,600 in the
current year budget to fund the overage. The following motion made by
Commissioner Keller and seconded by Commissioner Johnson passed unanimously.
Recommend awarding the bid for the Hydraulic Excavator
with a 36” mower to Great Southern Equipment Company, the lowest responsive
bidder, in the amount of $94,600.00, with funding to be provided by the Building, Roads & Equipment Fund in the amount of $90,000 and from the Public Works budget in the amount of $4,600. (Vote: 2-0-0)
3. Consider
awarding the bid for the purchase of 19 police pursuit vehicles to Lilliston
Ford, the lowest responsive bidder, in the amount of $ 527,909.68 with funding
to be provided by the SPLOST 4 Fund.
Police Chief Matt Doering stated that the 19 cars all
exceed the 100 thousand mileage criteria for replacement. Mr. John Carter
informed the Committee that sealed bids were received and Lilliston Ford
submitted the lowest bid. The following motion made by Commissioner Keller and
seconded by Commissioner Johnson passed unanimously.
Recommend awarding the bid for the purchase of 19
police pursuit vehicles to Lilliston Ford, the lowest responsive bidder, in the
amount of $ 527,909.68 with funding to be provided by the SPLOST 4 Fund.
(Vote: 2-0-0)
4. Consider
purchasing two (2) Mini Excavators with the D-6 dozer trade-in from Yancey
Caterpillar.
This item was pulled at the request of staff.
5. Consider
holding a public hearing to establish Casino rental fees as outlined below:
|
Space Description
|
Room’s Dimensions
|
Square Footage
|
Occupant Load
|
Proposed Non-Refundable Rates
|
Damage Deposit
|
Rental Policy
|
|
a)
|
Theater – 117B
|
|
|
182
|
$75 per hour with a
2-hour minimum; $400 for 6-hour rental + $50 for every hour after 6. This
includes the stage, backstage area, dressing rooms (and 2 separate
restrooms).
|
$400
|
1) First come, first served;
2) Complete
non-refundable facility rental payment to be made at time of booking;
3) Can only book up to
one year in advance; and
4) To guarantee table
& chair setup, rental must be booked within 48-hours of use
|
|
|
Stage – 117C
|
|
|
68
|
|
|
Back Stage – 120
|
|
|
99
|
|
b)
|
Multi-Purpose Room – 108
(with Kitchen)
|
36’ x 36’
|
1296
|
86
|
$40 per hour; $200 for
6-hour rental + $25 for every hour after 6
|
$100
|
|
c)
|
Meeting Room – 112 (with sink)
|
24’ x 22’
|
528
|
34
|
$30 per hour; $130 for
6-hour rental + $20 for every hour after 6
|
$100
|
|
d)
|
Meeting Room – 113
|
26’ x 18’
|
468
|
30
|
$25 per hour; $125 for
6-hour rental + $20 for every hour after 6
|
$100
|
|
e)
|
Conference Room – 114
|
odd shape with 6-walls
|
291
|
20
|
$15 per hour
|
$50
|
|
f)
|
Covered Courtyard
|
43’ x 44’
|
1892
|
NA
|
$40 per hour; $200 for
6-hour rental + $25 for every hour after 6
|
$100
|
|
g)
|
Covered Courtyard with
the Kitchen –
|
Must rent the
Multi-Purpose Room (if available) which includes the Kitchen
|
$60 per hour, $300 for
6-hour rental + $35 for every hour after 6
|
$200
|
Commissioner Keller stated that they had wanted clarity
that the proposed rates were in line with similar rental within the County and
in other areas in the state. Mr. Wesley Davis, Recreation Director, stated
that his staff had polled other counties and cities and found that most of them
charged approximately the same or higher fees than Glynn County. Mr. Charles
Stewart, County Administrator, stated that he was satisfied with the proposed
rates. The following motion made by Commissioner Keller and seconded by
Commissioner Johnson passed unanimously.
Recommend holding a public hearing to establish Casino
rental fees as outlined below:
|
Space Description
|
Room’s Dimensions
|
Square Footage
|
Occupant Load
|
Proposed Non-Refundable Rates
|
Damage Deposit
|
Rental Policy
|
|
a)
|
Theater – 117B
|
|
|
182
|
$75 per hour with a
2-hour minimum; $400 for 6-hour rental + $50 for every hour after 6. This
includes the stage, backstage area, dressing rooms (and 2 separate
restrooms).
|
$400
|
1) First come, first
served;
2) Complete
non-refundable facility rental payment to be made at time of booking;
3) Can only book up to one year in advance; and
4) To guarantee table & chair setup, rental must be booked within
48-hours of use
|
|
|
Stage – 117C
|
|
|
68
|
|
|
Back Stage – 120
|
|
|
99
|
|
b)
|
Multi-Purpose Room – 108
(with Kitchen)
|
36’ x 36’
|
1296
|
86
|
$40 per hour; $200 for
6-hour rental + $25 for every hour after 6
|
$100
|
|
c)
|
Meeting Room – 112 (with sink)
|
24’ x 22’
|
528
|
34
|
$30 per hour; $130 for
6-hour rental + $20 for every hour after 6
|
$100
|
|
d)
|
Meeting Room – 113
|
26’ x 18’
|
468
|
30
|
$25 per hour; $125 for
6-hour rental + $20 for every hour after 6
|
$100
|
|
e)
|
Conference Room – 114
|
odd shape with 6-walls
|
291
|
20
|
$15 per hour
|
$50
|
|
f)
|
Covered Courtyard
|
43’ x 44’
|
1892
|
NA
|
$40 per hour; $200 for
6-hour rental + $25 for every hour after 6
|
$100
|
|
g)
|
Covered Courtyard with
the Kitchen –
|
Must rent the
Multi-Purpose Room (if available) which includes the Kitchen
|
$60 per hour, $300 for
6-hour rental + $35 for every hour after 6
|
$200
|
(Vote: 2-0-0)
6. Consider
awarding a contract for solid waste collection services to Southland Waste
Services (SWS) in the amount of $5,427,948 for the base two year period
effective January 1, 2007 and that the Chairman forward a letter (return
receipt requested) to SWS CEO announcing the contract award and indicating
expectations regarding future performance.
Mr. Charles Stewart presented this item and discussed the bid and evaluation process used that resulted in the recommendation from staff.
He stated that if the contract is awarded to Southland Waste Systems, he would
like to send a letter to them detailing the County’s expectations regarding their future performance.
Commissioner Johnson allowed Mr. Bill Allen to voice his
concerns with the Yard Debris service. He was informed by Commissioner Keller
that the new contract will provide for weekly pick-up of yard debris and the
bag limit would increase to ten bags instead of eight. Ms. Marsha Smith, KBGIB
Director, questioned whether the drop-off centers would remain open after
January and Mr. Charles Stewart stated that they would. Commissioner Keller
asked Mr. Lou Diaz, Southland Waste, if there was a possibility of providing wheeled recycling bins for individuals who are unable to lift the current bins. Mr. Diaz
responded that they could pick up the bin at the house rather than the roadside
in those instances. The following motion made by Commissioner Keller and
seconded by Commissioner Johnson passed unanimously.
Motion to forward this item to the full Board of
Commissioners with no action from the Finance Committee. (Vote: 2-0-0)
7. Request
that Chairman Johnson identify the Finance Committee items which should be
included as consent items in the Commission’s Meeting Agenda.
Commissioner Johnson identified all items except #4
and #6 as a Consent Agenda. Item #4 was pulled. Item #6 is forwarded to the
full Board of Commissioners with no action from the Finance Committee.