Finance Committee Meeting Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, December 7, 2004
Third
Floor Conference Room
W.
Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: C. Fendig, D. Hogan, T. Thaw
Staff: J. Catron, M. Doering, P.
McNicoll, G. Moore, B. Rogers, B. Rowell, A. Sapp, R. Shell, L. Shiver, C.
Stewart
Press: M.
Permar
Others: Marshall Davis, Don Hyers, Uli
Keller
1.
Consider approval of the Consent Agenda.
a) Approve the November 23, 2004 Finance
Committee Minutes.
b) Deny a request by Ms. Eulalia Driggs that
$759.59 paid in penalties and interest on her 2000 property taxes be
refunded.
Item 1b was pulled from consent as Ms. Driggs
was present to speak to the Committee.
The following motion made by Commissioner Thaw and seconded by
Commissioner Hogan passed unanimously.
Motion to approve item
1(a). (Vote: 3-0-0)
1(b) Ms.
Eulalia Driggs requested that the Committee reconsider this item and recommend
a refund of penalties and interest paid on her property taxes. She stated that she had received no bills or
notices from the County and that she paid everything when the bills came
in. Her husband had paid the taxes in
prior years but had died prior to the billing in question. She stated that the bill had an incorrect
address, that mail will not be delivered to a Cottage addess. Each Committee member voiced their sorrow
that they were unable to recommend the refund.
The following motion made by Commissioner Hogan and seconded by
Commissioner Thaw passed with Commissioner Fendig voting against the motion.
Recommend
denial of a request by Ms. Eulalia Driggs that $759.59 paid in penalties and
interest on her 2000 property taxes be refunded. (Vote 2-1-0)
2.
Consider awarding a change
order to Hussey, Gay, Bell and Deyoung Inc. in the amount of $6,000.00 to
provide design required to change the 42” storm water detention system to a 15”
system including all effects toward any associated design component.
Mr.
Marshall Davis, Carter Goble Lee, presented this item and stated that this
change would result in savings of over $26 thousand. Commissioner Thaw commented that there would be further costs of
running the drainage line which would exceed the $26 thousand savings. The following motion made by Commissioner Thaw and seconded by
Commissioner Hogan passed unanimously.
Recommend awarding a change
order to Hussey, Gay, Bell and Deyoung Inc. in the amount of $6,000.00 to
provide design required to change the 42” storm water detention system to a 15”
system including all effects toward any associated design component.. (Vote: 3-0-0)
3. Consider
a)
selecting
the Badger Orion ARM system and Badger water meters as the standardized ¾ and 1
inch meter for all new construction, and replacement of dead and aged meters,
b)
that
existing ¾ and 1 inch meters be transitioned to this technology, and
c)
that
installation of the technology on existing meters be placed out for bid
with
the projected cost of the system estimated at $1.7 M to be funded through a
GEFA loan over a ten year period.
Ms.
Becky Rowell, Assistant County Administrator, presented this item. She discussed staff’s trip to Melbourne, FL,
and the success that Melbourne has had with the Orion Meter system. She also gave a power-point presentation
which showed the problems associated with landscaping and placement of
meters. After further discussion the following motion made by Commissioner
Hogan and seconded by Commissioner Thaw passed unanimously.
Recommend, based on staff review of the Water &
Sewer fund’s ability to support the loan,
a)
selecting the Badger Orion ARM system and
Badger water meters as the standardized ¾ and 1 inch meter for all new
construction, and replacement of dead and aged meters,
b)
that existing ¾ and 1 inch meters be
transitioned to this technology, and
c)
that installation of the technology on
existing meters be placed out for bid
with
the projected cost of the system estimated at $1.7 M to be funded through a
GEFA loan over a ten year period. (Vote: 3-0-0)
4. Consider an agreement for procuring
equipment from the United States Department of Homeland Security be approved;
authorize the Chairman to execute the agreement subject to the County
Attorney’s approval and the Glynn County Police Department receive the listed
equipment.
Chief Matt Doering, Police Chief, presented
this request for approval and the following motion made by Commissioner Hogan
and seconded by Commissioner Thaw passed unanimously.
Recommend
that the agreement for procuring equipment from the United States Department of
Homeland Security be approved; authorize the Chairman to execute the agreement
subject to the County Attorney’s approval and the Glynn County Police
Department receive the listed equipment.
(Vote: 3-0-0)
5. Consider removing Canine BRAVO from Glynn County’s
role, accepting the contribution of $4200.00 from Southeast Georgia Health
Systems, and authorizing staff to purchase a new Canine to replace Canine
BRAVO’s position.
Chief Matt Doering stated that the Hospital
had offered to pay for the replacement of Canine Bravo who had passed away
recently. Commissioner Thaw questioned
how many dogs the Police Department now has and Chief Doering stated that they
currently have three and if this purchase is authorized they will have
four. Commissioner Thaw asked if any
additional personnel would be required with the approval of item 4 or 5 and
Chief Doering answered that there would be none. The following motion made by Commissioner Hogan and seconded by
Commissioner Thaw passed unanimously.
Recommend
removing Canine BRAVO from Glynn County’s role, accepting the contribution of
$4200.00 from Southeast Georgia Health Systems, and authorizing staff to
purchase a new Canine to replace Canine BRAVO’s position. (Vote: 3-0-0)
6.
Consider rescinding
Resolution #R-29-04 and approve a GEFA funding resolution for the State Route
99 water and sewer project loan in the amount of $1 million.
Ms. Phyllis McNicoll, Finance Director,
stated that this resolution would correct the amount for the S.R. 99 water and
sewer GEFA loan. The following motion
made by Commissioner Thaw and seconded by Commissioner Hogan passed
unanimously.
7. Request that Chairman Fendig identify the Finance Committee items which
should be included as consent items in the Commission’s Meeting Agenda.
Chairman Fendig identified
items 1(b), 2, 4, 5, and 6 as consent agenda items. Item 3 is referred to the full Board for discussion and the
Anti-Degradation Study item is deferred for 60 days.