Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, July 27, 2004

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  M. Bedner, C. Fendig, T. Thaw

Staff:  F. Dees, J. Bruner, J. Catron, W. Davis, G. Hegstrom, P. McNicoll

Press:  M. Permar

Others:   Charles Davis, Christopher Harrison, Janice Watkins

 

 

1.      Consider approval of the Consent Agenda.

 

Items 1(a) through 1(g) were removed from the Consent Agenda by Chairman Bedner in order to address each item individually.

 

a)      Approve the July 6, 2004 Finance Committee Minutes.

 

The following motion made by Commissioner Thaw and seconded by Commissioner Fendig passed unanimously.

 

Approve the July 6, 2004 Finance Committee Minutes.  (Vote 2-0-0) 

 

b)      Deny a request by Mr. & Mrs. Louis Rubino that $1,788.97 paid in penalties and interest on their 2003 property taxes1993 be refunded.

 

The following motion made by Commissioner Fendig and seconded by Commissioner Thaw with Chairman Bedner abstaining.

 

Recommend denial of a request by Mr. & Mrs. Louis Rubino that $1,788.97 paid in penalties and interest on their 2003 property taxes be refunded.  (Vote 2-0-1)

 

c)      Deny a request by Ms. Anne Tucker that $192.03 paid in penalties and interest on her 2003 property taxes be refunded.

 

The following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously.

 

Recommend denial of a request by Ms. Anne Tucker that $192.03 paid in penalties and interest on her 2003 property taxes be refunded.   (Vote 3-0-0)

 

d)      Deny a request by Mr. Frank Steinbruegge that $552.62 paid in penalties and interest on his 2003 property taxes be refunded.

 

The following motion made by Commissioner Thaw and seconded by Commissioner Fendig passed unanimously.

 

Recommend denial of a request by Mr. Frank Steinbruegge that $552.62 paid in penalties and interest on his 2003 property taxes be refunded.  (Vote 3-0-0)

 

e)      Approve a request by Mr. Christopher Harrison that $37.51 paid in interest on his 2003 property taxes be refunded and deny the request that the $53.59 paid in penalties be refunded.

 

Mr. Christopher Harrison explained that he did not received the 2003 bill because the mailing address was incorrect.  Ms. Florence Dees came into the meeting at this time and recommended that penalties and interest be refunded because of a problem in her office.  The following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously.

 

Recommend approval of a request by Mr. Christopher Harrison that $91.10 paid in interest and penalties on his 2003 property taxes be refunded.  (Vote 3-0-0)

 

f)        Deny a request by Ms. Mary Horton that $8.79 paid in late fees on her 1988 Fleetwood Mobile Home be refunded.

 

The following motion made by Commissioner Thaw and seconded by Commissioner Fendig passed unanimously.

 

Recommend denial of a request by Ms. Mary Horton that $8.79 paid in late fees on her 1988 Fleetwood mobile home be refunded.  (Vote 3-0-0)

 

g)      Approve a request by Mr. Gerald Myers that $375.76 plus $10.00 recording fee for an erroneous tax deed sold on the Courthouse steps January 7, 2003, be refunded.

 

Ms. Florence Dees stated that this property belonged to the County and had been in the Tax Assessors database with the wrong owner’s name.  This property should not have been sold on the Courthouse steps and she recommended the refund of the money.  The following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously.

 

Recommend approval of a request by Mr. Gerald Myers that $375.76 plus $10.00 recording fee for an erroneous tax deed sold on the Courthouse steps January 7, 2003 be refunded.  (Vote: 3-0-0)

 

h)      Approve the real property corrections to the 2001, 2002, 2003 and 2004 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their June 30, 2004 meeting. 

 

i)        Approve the real property corrections to the 2001, 2002, 2003 and 2004 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their July 14, 2004 meeting.

 

j)        Declare the unusable items listed on the attached pages as surplus and approve the sale of these items in the best interest of the County. 

 

 

The following motion made by Commissioner Thaw and seconded by Commissioner Fendig passed unanimously.

 

Recommend approval of the Consent Agenda items 1(h), 1(i) and 1(j).  (Vote: 3-0-0)

 

2)      Consider a request by Temple of Truth Christian School that they receive a reprieve from paying for Tax Deeds on the following property for the years listed:

 

A)     2109 Wolfe Street (01-03588) – Mrs. Mabel C. Farnell: 

                                                                                                                                 Current

Tax Year        Original Bill Amount       Face Amount of Deed   Amount Due

1)      1985                               3.42                                 80.95                      382.37

2)      1990                               4.25                               178.22                      651.54

3)      1991-1992                     9.10                               379.29                   1,147.89

4)      1995-1999                   26.56                               219.73                      317.63

 

B)     2107 Wolfe Street (01-03587) – D. Lee & WW Krauss:

                                                                                                         Current

Tax Year        Original Bill Amount       Face Amount of Deed   Amount Due

1)      1967-1973                   89.10                               180.02                   1,054.02

2)      1975-1977                   35.17                               115.27                      620.88

3)      1981-1984                   47.87                               175.47                      852.18

4)      1985                             10.88                                 91.08                      429.04

5)      1986                             10.87                                 83.14                      359.22

6)      1987                             11.89                               151.62                      646.74

7)      1988                             12.84                               164.71                      668.81

8)      1989-1990                   24.46                               289.96                   1,053.83

9)      1991-1993                   39.13                               265.03                      752.12

 

Ms. Janice Watkins was present and requested that the County grant a reprieve to the Church and not require that the tax deeds on the property be paid.  She stated that the owner had offered to give the property to the church but would not clear the tax deeds.  The Committee agreed that they could not exempt the church from paying the money owed to the County and Commissioner Fendig stated that the owner of the property seemed to be donating the property in order to not pay taxes owed.  The following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously.

 

Recommend denial of a request by Temple of Truth Christian School that they receive a reprieve from paying for tax deeds on property at 2109 Wolfe Street for tax years 1985, 1990-1992, and 1995-1999, and on property at 2107 Wolfe Street for tax years 1967-1973, 1975-1977, 1981-1993.  (Vote 3-0-0)

 

3)      Consider a request by Mr. Charles C. Davis that he receive a reprieve from interest and penalties for Tax Deeds on the following property for the years listed:

 

A) 2410 Wolfe Street (01-04216) – James & Azzerlee Davis H & D: 

                                                                                                         Current

Tax Year        Original Bill Amount       Face Amount of Deed   Amount Due

1)      1991                               6.05                               192.14                      624.87

 

b) 2410 Wolfe Street (01-04217) – James & Azzerlee Davis H & D:

                                                                                                         Current

Tax Year        Original Bill Amount       Face Amount of Deed   Amount Due

1)      1989-1990                 713.34                            1,166.20                   4,208.32

2)      1991                           381.70                               710.47                   2,283.46

 

Mr. Charles Davis explained to the Committee that his sister had lived in the house that the family inherited and had failed to pay the property taxes due.  He requested a reprieve from interest and penalties since he had a good record of paying his own property taxes.  The Committee agreed that they are unable to give one taxpayer a reprieve without doing the same for all taxpayers.  After further discussion the following motion made by Commissioner Thaw and seconded by Commissioner Fendig passed unanimously.

 

Recommend denial of a request by Mr. Charles C. Davis that he receive a reprieve from interest and penalties for tax deeds on two parcels at 2410 Wolfe Street for tax years 1989-1991.  (Vote 3-0-0)

 

4)   Consider rejecting all previous bids and rebid the materials for the Virginia Street Drainage project. 

 

Mr. Jim Bruner, County Engineer, stated that this project was bid out approximately a year ago and the bid was no longer valid.  The following motion made by Commissioner Thaw and seconded by Commissioner Fendig passed unanimously.

 

Recommend rejecting all previous bids and rebid the materials for the Virginia Street Drainage project.  (Vote: 3-0-0)

 

5)   Consider issuing a change order to Wilbur Smith Associates for $44,310 to provide additional design services for Airport Road in accordance with their fee proposal dated July 16, 2004 and in accordance with all terms, conditions, services, and deliverables of the current contract.  The total Purchase Order amount shall not exceed $91,190. 

 

Mr. Jim Bruner stated that the current consultant has provided several versions of the Airport Road design.  A decision was made in June to revise the Airport Road concept to be similar to the improvements proposed by the former consultant to the Airport Commission.  That consultant no longer has a relationship with the Airport Commission and Mr. Was requesting that a change order be issued to the County’s consultant so that he can redesign the project.  He stated that the County could opt to rebid the project instead of issuing a change order but the it would be more expensive and delay the project further.  Commissioner Fendig explained the proposed concept to the Committee.  The following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously.

 

Recommend issuing a change order to Wilbur Smith Associates for $44,310 to provide additional design services for Airport Road in accordance with their fee proposal dated July 16, 2004 and in accordance with all terms, conditions, services, and deliverables of the current contract.  The total Purchase Order amount shall not exceed $91,190.  (Vote: 3-0-0)

 

Commissioner Fendig made a motion to add two items to the agenda, Commissioner Thaw seconded the motion and it passed unanimously.

 

6)      Consider extending the 2004 Casino Pool lease with the Boys and Girls Club by one day to August 7, 2004 with the provision that the Boys and Girls Club provides adequate lifeguard protection as required in section 15(i) of the lease.

 

The following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously.

 

Recommend extending the 2004 Casino Pool lease with the Boys and Girls Club by one day to August 7, 2004 with the provision that the Boys and Girls Club provides adequate lifeguard protection as required in section 15(i) of the lease.  (Vote 3-0-0)

 

7)      Discuss changes included in the Sanitation Collection Fund FY05 budget.

 

Commissioner Fendig recommended that the increase in the number of new drop-off sites be reduced to 1 with a budget reduction of $100,000.  The following motion made by Commissioner Fendig and seconded by Commissioner Thaw passed unanimously.

 

Recommend amending the FY04-05 Sanitation Collection budget to include only one new drop-off site and reduce the expense budget by $100,000.  (Vote 3-0-0)

 

8)      Request that Chairman Bedner identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Chairman Bedner identified all items as consent items.