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 Finance Committee Meeting Minutes

Glynn County Board of Commissioners

3:30 P.M., Monday, February 10, 2004

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  M. Bedner, J. Chapman, C. Fendig

Staff:  J.Catron, D. Chunn, M. Doering, J. Hegstrom, P. McNicoll, D. Newbern, J. Pereles, C. Stewart 

Press:  Matthew Permar

Others:   

 

1.      Consider approval of the Consent Agenda.

 

a)      Approve the January 27, 2004 Finance Committee Meeting Minutes.  

 

b)      Receive Mid-year Financial Report.

 

c)      Declare the unusable items listed on the attached pages as surplus and approve the sale of these items in the best interest of the County. 

 

d)      Approve the real and personal property correction to the 1996, 1997, 1998, 1999, 2000, 2001, 2002 and 2003 Digests as recommended by the Board of Assessors and/or the Chief Appraiser at their January 21, 2004 meeting.

 

e)      Approve the FY05 budget calendar and authorize staff to request that the Tax Commissioner, Board of Assessors, Board of Education, and City of Brunswick agree to the schedule.

 

f)        Award the bid for five 2004 full-size F150 pick-up trucks to the lowest responsive bidder, Mike Davison Ford, Jacksonville, Florida, in the amount of $12,231 per vehicle for a total of $61,155 with funding to be provided by the Water & Sewer Operating Fund in the amount of $36,693 and the General Fund Public Works Budget in the amount of $24,462. 

 

 

The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.  Commissioner Fendig had not yet arrived at the meeting.

 

Recommend approval of the Consent Agenda.  (Vote:  2-0-0)

 

2.                  Consider approving the attached vehicle selection and replacement matrix. 

 

Mr. Joe Pereles, Public Works Director, requested that the matrix be approved and stated that if it was approved quite a few County vehicles would not be in compliance.  He stated that the replacement cost of vehicles that would not comply would amount to approximately $302,500.  Mr. Charles Stewart, County Administrator, stated that he had concerns about accepting the matrix without funding in place to bring the County fleet into compliance.  Commissioner Chapman asked Mr. Stewart if there were changes that he would like made to the matrix.  Mr. Stewart requested more time to review the matrix and requested that it be deferred to the next Finance Committee meeting.  Mr. Pereles informed the Committee that he had done a regression analysis which supported the replacement schedule. 

 

This item was deferred until the next Finance Committee meeting.

 

3.                  Consider amending the County Grants Policy to provide that, at the beginning of each calendar year, the Board of Commissioners will decide whether to give the County Administrator the authority to approve the filing of grant applications for the upcoming calendar year, and to direct staff to prepare the necessary application documents for the Chairman’s signature and execution. Such amendments will be made to Sections (B) (C) (D) (E) and (F) of the Grants Policy. The County Administrator is hereby given the authority to approve the filing of grant applications on behalf of the Board of Commissioners for calendar year 2004. 

 

Ms. Phyllis McNicoll, Finance Director, stated that this request was initiated by the Management Team in order to decrease the time required in filing for grants.  She stated that the Board of Commissioners would continue to have the option to accept or reject the grant after the granting agency approves the application.  The County Administrator would continue to have the option to approve or deny the filing of the application.  The following motion made by Commissioner  Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend amending the County Grants Policy to provide that, at the beginning of each calendar year, the Board of Commissioners will decide whether to give the County Administrator the authority to approve the filing of grant applications for the upcoming calendar year, and to direct staff to prepare the necessary application documents for the Chairman’s signature and execution. Such amendments will be made to Sections (B) (C) (D) (E) and (F) of the Grants Policy. The County Administrator is hereby given the authority to approve the filing of grant applications on behalf of the Board of Commissioners for calendar year 2004.  (Vote:  2-0-0)

 

Commissioner Fendig arrived at this time.

 

4.                  Consider expending $262,500 from the County Greenspace Fund to help purchase a four-lot, 1.78 acre wooded tract in the Youngwood Subdivision along Frederica Road. The transaction shall occur under the supervision of the County Attorney. 

 

Mr. Dick Newbern, Grants Administrator, introduced this item and stated that the deadline for using the Greenspace funds is June 30, 2004.  If it is not used by that date, the money will be returned to the state.  The following motion made by Commissioner Fendig and seconded by Commissioner Bedner passed with Commissioner Chapman voting against the motion.

 

Recommend expending $262,500 from the County Greenspace Fund to help purchase a four-lot, 1.78 acre wooded tract in the Youngwood Subdivision along Frederica Road. The transaction shall occur under the supervision of the County Attorney.  (Vote: 2-1-0)

 

5.                  Request that Chairman Bedner identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

 

Chairman Bedner identified all items as consent items.