Finance
Committee Meeting Minutes
Glynn
County Board of Commissioners
3:30 P.M., Monday, February 10, 2004
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: M. Bedner, J. Chapman, C. Fendig
Staff: J.Catron, D. Chunn, M.
Doering, J. Hegstrom, P. McNicoll, D. Newbern, J. Pereles, C. Stewart
Press: Matthew Permar
Others:
1.
Consider
approval of the Consent Agenda.
a) Approve
the January 27, 2004 Finance Committee Meeting Minutes.
b) Receive
Mid-year Financial Report.
c) Declare
the unusable items listed on the attached pages as surplus and approve the sale
of these items in the best interest of the County.
d)
Approve the real and personal property
correction to the 1996, 1997, 1998, 1999, 2000, 2001, 2002 and 2003 Digests as
recommended by the Board of Assessors and/or the Chief Appraiser at their
January 21, 2004 meeting.
e)
Approve the FY05 budget calendar and authorize
staff to request that the Tax Commissioner, Board of Assessors, Board of Education,
and City of Brunswick agree to the schedule.
f)
Award the bid for five 2004 full-size F150
pick-up trucks to the lowest responsive bidder, Mike Davison Ford,
Jacksonville, Florida, in the amount of $12,231 per vehicle for a total of
$61,155 with funding to be provided by the Water & Sewer Operating Fund in
the amount of $36,693 and the General Fund Public Works Budget in the amount of
$24,462.
The following motion made by Commissioner Chapman
and seconded by Commissioner Bedner passed unanimously. Commissioner Fendig had not yet arrived at
the meeting.
Recommend approval of the Consent Agenda. (Vote:
2-0-0)
2.
Consider approving the attached vehicle
selection and replacement matrix.
Mr. Joe Pereles, Public Works Director, requested
that the matrix be approved and stated that if it was approved quite a few
County vehicles would not be in compliance.
He stated that the replacement cost of vehicles that would not comply
would amount to approximately $302,500.
Mr. Charles Stewart, County Administrator, stated that he had concerns
about accepting the matrix without funding in place to bring the County fleet
into compliance. Commissioner Chapman
asked Mr. Stewart if there were changes that he would like made to the
matrix. Mr. Stewart requested more time
to review the matrix and requested that it be deferred to the next Finance
Committee meeting. Mr. Pereles informed
the Committee that he had done a regression analysis which supported the
replacement schedule.
This
item was deferred until the next Finance Committee meeting.
3.
Consider amending the County Grants Policy to provide that, at the
beginning of each calendar year, the Board of Commissioners will decide whether
to give the County Administrator the authority to approve the filing of grant applications
for the upcoming calendar year, and to direct staff to prepare the necessary
application documents for the Chairman’s signature and execution. Such
amendments will be made to Sections (B) (C) (D) (E) and (F) of the Grants
Policy. The County Administrator is hereby given the authority to approve the
filing of grant applications on behalf of the Board of Commissioners for
calendar year 2004.
Ms.
Phyllis McNicoll, Finance Director, stated that this request was initiated by
the Management Team in order to decrease the time required in filing for
grants. She stated that the Board of
Commissioners would continue to have the option to accept or reject the grant
after the granting agency approves the application. The County Administrator would continue to have the option to
approve or deny the filing of the application.
The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.
Recommend
amending the County Grants Policy to provide that, at the beginning of each
calendar year, the Board of Commissioners will decide whether to give the
County Administrator the authority to approve the filing of grant applications
for the upcoming calendar year, and to direct staff to prepare the necessary
application documents for the Chairman’s signature and execution. Such
amendments will be made to Sections (B) (C) (D) (E) and (F) of the Grants
Policy. The County Administrator is hereby given the authority to approve the
filing of grant applications on behalf of the Board of Commissioners for
calendar year 2004. (Vote: 2-0-0)
Commissioner
Fendig arrived at this time.
4.
Consider expending $262,500 from the County Greenspace Fund to help
purchase a four-lot, 1.78 acre wooded tract in the Youngwood Subdivision along
Frederica Road. The transaction shall occur under the supervision of the County
Attorney.
Mr.
Dick Newbern, Grants Administrator, introduced this item and stated that the
deadline for using the Greenspace funds is June 30, 2004. If it is not used by that date, the money
will be returned to the state. The
following motion made by Commissioner Fendig and seconded by Commissioner
Bedner passed with Commissioner Chapman voting against the motion.
Recommend
expending $262,500 from the County Greenspace Fund to help purchase a four-lot,
1.78 acre wooded tract in the Youngwood Subdivision along Frederica Road. The
transaction shall occur under the supervision of the County Attorney. (Vote: 2-1-0)
5.
Request that Chairman Bedner identify the
Finance Committee items which should be included as consent items in the
Commission’s Meeting Agenda.
Chairman Bedner identified all items as consent items.