Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, October 8, 2002

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

 

Present:

                        Committee Members: F. Tullos and M. Bedner

Staff:  D. Chunn, W. Davis, M. Eckert, J. Hegstrom, P. McNicoll, D. Newbern, R. Shell

Press:   M. Permar

Others:  Marshall Davis, Joe Lee, and David McLendon

 

1) Consider approval of the Consent Agenda.

a)      Approve the September 24, 2002 Finance Committee Meeting Minutes.

b)      Approve the real property corrections to the 2002 digest as recommended by the Board of Assessors and/or the Chief Appraiser at their September 18, 2002 meeting. 

c)      Declare the unusable items listed on the attached pages as surplus and approve the sale of these items in the best interest of the County. 

d)      Exercise the 2nd year extension option with Outside Services, Inc. to perform grounds maintenance services at the Courthouse Complex for the amount of $87,350.59.  Funding to come from the Operating Fund of the Recreation Department.

The following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously. 

Recommend approval of the Consent Agenda.   (Vote 2-0-0)

2) Consider accepting the two (2) $5,000 Legislative Assistance Grants from the Georgia Department of Community Affairs for the purpose of furnishing outdoor lighting at the new Animal Control facility, and the Chairman is authorized to execute the grant documents. 

 

Mr. Dick Newbern, Grants Administrator, introduced this item and after discussion, the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously. 

 

Recommend accepting the two (2) $5,000 Legislative Assistance Grants from the Georgia Department of Community Affairs for the purpose of furnishing outdoor lighting at the new Animal Control facility, and the Chairman is authorized to execute the grant documents.  (Vote 2-0-0)

 

3) Consider approving the recommendation of the County/City Greenspace Committee to authorize expenditure of up to $35,000 from the County Greenspace Fund to help finance the purchase of 65 wooded acres north of Altamaha Park.  The Greenspace dollars would help match the County’s federal grant for purchase of the site, and also pay for a site survey and other eligible Greenspace expenses.  Such expenditure and purchase will be in conformance with the County’s Greenspace Agreement with Georgia DNR. 

 

Mr. Dick Newbern, Grants Administrator, stated that this will be the first purchase using Greenspace funds.  The decision matrix was used and this project scored very highly.  Mr. Jerry Hegstrom, Assistant County Attorney, stated that it is the County’s preference to have the purchase agreement at the time of the grant agreement.  After further discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously. 

Recommend approving the recommendation of the County/City Greenspace Committee to authorize expenditure of up to $35,000 from the County Greenspace Fund to help finance the purchase of 65 wooded acres north of Altamaha Park, subject to final negotiations with the seller.  The Greenspace dollars would help match the County’s federal grant for purchase of the site, and also pay for a site survey and other eligible Greenspace expenses.  Such expenditure and purchase will be in conformance with the County’s Greenspace Agreement with Georgia DNR.  (Vote 2-0-0)

 

4) Consider authorizing the Chairman to sign the service order agreement with Cingular Wireless after review by the County Attorney’s Office and authorize the JPSCD to move forward in the process to implement Phase I with the individual carriers. 

 

This item was pulled at the request of staff until the next Finance Committee meeting. 

5) Consider awarding the bid for the Individual/Team Photography Package.

 

This item was pulled at the request of staff and will be presented to the full Board of Commissioners at their next regular meeting.

6) Consider increasing the capitalization threshold from $1,000 to $5,000 for buildings, machinery and equipment, and capital improvements with a useful life greater than one year, effective July 1, 2003.

 

Ms. Phyllis McNicoll, Finance Director, introduced this item and after discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously. 

Recommend increasing the capitalization threshold from $1,000 to $5,000 for buildings, machinery and equipment, and capital improvements with a useful life greater than one year, effective July 1, 2003, subject to the County Attorney’s opinion.  (Vote 2-0-0)

 

7) Consider redesigning the expansion of the St. Simons WWTP using a conventional treatment process with Program Management included to expedite project completion and control costs.  Funding is provided by revenue bond sales and North Island Plant monies from SPLOST 4.  All with said motion pending review by the County Attorney concerning the changes in the use of SPLOST 4 monies.

 

Mr. Mark Eckert, County Administrator, summarized the proposal and after discussion the following motion made by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously. 

Recommend building the expansion of the St. Simons WWTP as designed by Thomas & Hutton with some modifications and no substantial cost differences.  (Vote 2-0-0)

 

8)  Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Tullos identified items 1, 2, 3, and 6 as consent items.  Item 7 is deferred to the Full Board of Commissioners with a recommendation from Finance Committee and item 5 is deferred to the Full Board with no recommendation from Finance Committee.  Item 4 is deferred until the next Finance Committee meeting.