Finance Committee Meeting
Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, August 27, 2002
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: F.
Tullos, J. Chapman, and M. Bedner
Staff: W. Bennett, K. Brown, J.
Bruner, D. Chunn, W. Davis, F. Dees, M. Eckert, S. Greene, G. Hegstrom, S.
Kelly, P. McNicoll, D. Newbern, R. Pittman, A. Sapp, S. Schaeffner, R. Shell,
R. Strickland, M. Tindale, C. Varnedoe
Press: M. Permar
Others: B. Rodgers, B. Bean, J. Gill,
J. Almand, G. Hutchinson, representative from various Victims programs.
1) Consider approval of the
Consent Agenda.
a)
Approve
the August 6, 2002 Finance Committee Meeting Minutes.
b) Deny a request from Mr. William W. Van Loan
that $142.59 paid in penalties and interest on his 2001 Property Tax bill be
refunded.
c) Deny a request from Georgia Ports Authority
that $68.17 paid in penalties and interest on their 2001 Property Tax bill be
refunded.
d) Deny a request from Mr. William O. Faulkner
that $349.90 paid in penalties and interest on his 2001 Property Tax bill be
refunded.
e)
Approve
the real property corrections to the 1997, 1999, 2000, and 2001 digest as
recommended by the Board of Assessors and/or the Chief Appraiser at their July
31, 2002 meeting.
f)
Approve the real property corrections to the 1999,
2000, and 2001 digest as recommended by the Board of Assessors and/or the Chief
Appraiser at their August 14, 2002 meeting.
g) Approve
the Resolution to amend the FY 01/02 Budget.
h) Approve
the attached list of FY 02 budgeted items be carried forward to FY 03.
i)
Authorize staff to issue an RFP
for Individual/Team Photography Packages for all sports teams.
The following motion made by Commissioner Bedner and
seconded by Commissioner Chapman passed unanimously.
Recommend approval of the Consent Agenda. (Vote: 3-0-0)
2) Consider awarding the bid to The Royal
Group to perform custodial services for the Public Safety Complex and Public
Works in the amount of $35,735 and Lori's Superior Cleaning to perform
custodial services at the Courthouse in the amount of $57,000, plus a $2,500
Performance Bond for a period of one (1) year, with two (2) option years, with
funding to be provided by Facilities Management.
This item was pulled from the agenda at the request of
Staff and deferred until a later Finance Committee meeting.
3)
Consider submitting a letter of
concurrence in favor of the Coastal Georgia Land Trust, Inc. $25,000 grant
application to the Sapelo Foundation to assist the County/City Greenspace
Committee with property acquisitions and authorizing the Chairman to sign the
letter of concurrence.
Mr. Dick Newbern, Grants Administrator, presented this
item and introduced Mr. Bill Rodgers, Executive Director of the Coastal Georgia
Land Trust, and Ms. Betsy Bean, Chairperson of the Greenspace Committee. Commissioner Tullos questioned whether there
was a requirement for matching funds.
Ms. Bean stated that it was their understanding that there would be no
cash match but it is possible there would be an in-kind match requirement. Mr. Rodgers and Mr. Mark Eckert, County
Administrator, agreed that there may be an in-kind match required but that
should be no problem. The following
motion made by Commissioner Bedner and seconded by Commissioner Tullos passed
with Commissioner Chapman voting against the motion.
Recommend submitting a
letter of concurrence in favor of the Coastal Georgia Land Trust, Inc. $25,000
grant application to the Sapelo Foundation to assist the County/City Greenspace
Committee with property acquisitions and authorizing the Chairman to sign the
letter of concurrence. (Vote: 2-1-0)
4) Consider
a) Accepting all three (3) Certified Victims
Assistance Programs as participating programs, along with the District Attorney
and each having equal participation in the 5% fine monies collected by the
Courts of Glynn County, with the exception of Domestic Violence Liaison Program
being excluded from receiving any fine monies from Magistrate Court.
b) Authorizing the Chairman to execute appropriate
documentation to the Clerks of Superior, Magistrate, State and Municipal Courts
recognizing the three (3) programs as participating victim service programs and
authorize equal distribution of the 5% fine monies with the District Attorney
with the exception of Domestic Violence Liaison being excluded from 5% fines
monies received from Magistrate Court.
Commissioner Tullos asked if anyone would like to speak
on this matter and Mr. Stephen Kelley, District Attorney, stated that the
action requested would directly impact his budget if approved by the Board of
Commissioners. Commissioner Tullos then
requested that the organizations that were requesting this item discuss the
item.
Ms. Judy Almand, Executive Director of Amity House, then
informed the Committee that Amity House, Coastal Area Rape Crisis Center, and
Magistrate Court Domestic Violence Liaison Program had all been certified as
Crime Victim Assistance Agencies by the Criminal Justice Coordinating Council
in the last three months. She stated
that they are all now requesting a share of the 5% fine monies collected by
Glynn County Courts.
Mr. Kelley stated that the County began not funding
non-profit organizations in the early 90’s and that in 1995 the County elected
not to be the fiscal agent of the 5% money.
He stated that in the Brunswick Judicial Circuit, all five counties the
DA’s Victim Assistance program works with the Solicitors to provide assistance
to victims. He said that the funding to
provide this service comes from a VOCA grant from CJCC and the 5% money and if
he isn’t able to receive the 5% money as in the past, he will be required to
lay off employees and reduce his victim’s program or come to Glynn County
requesting additional funding. He
stated that, unlike non-profit agencies, his funding is limited to public funds
as he is unable to solicit fund like the non-profit agencies do. Ms. Almand commented that it was not her
goal to adversely impact the DA’s Victim’s program.
Commissioner Tullos stated that the Committee would
accept this presentation as information and ask the three agencies to work with
Mark Eckert, County Administrator, and Phyllis McNicoll, Finance Director,
during the next year’s budget process.
Commissioner Chapman requested that the agencies inform the
Commissioners of services the non-profit agencies are providing that the DA’s
program does not offer. The following
motion then made by Commissioner Bedner and seconded by Commissioner Chapman
passed unanimously.
Recommend
recognizing the
State Criminal Justice Coordinating Council certification of the Amity House,
Coastal Area Rape Crisis Center, and Magistrate Court Domestic Violence Liaison
Program as 5% Crime Victim Assistance Agencies and direct staff to begin budget
discussions with the three agencies and the District Attorney during the
FY03/04 budget process. (Vote 3-0-0)
Chairman
Tullos left the meeting at this time and Commissioner Bedner began acting as
Chairman.
5) Consider awarding the bid for the
Altamaha Boulevard Multi-use Path project to Plant Improvement Company, Inc.
d/b/a Seaboard Construction Company in the amount of $344,458.55 with funding
to be provided by Georgia DOT in the amount of $200,000, Branigar Organization
in the amount of $41,100, and Glynn County SPLOST 3 in the amount of
$103,358.58.
Mr. Jim Bruner, County Engineer, presented this item and
stated that County funding would be provided from Splost 3 funds. Mr. Eckert noted that the funding
requirements from Splost 3 were reduced significantly due to contributions made
by Georgia DOT and the Branigar Organization.
The following motion made by Commissioner Chapman and seconded by
Commissioner Bedner passed unanimously.
Recommend awarding the bid
for the Altamaha Boulevard Multi-use Path project to Plant Improvement Company,
Inc. d/b/a Seaboard Construction Company in the amount of $344,458.55 with
funding to be provided by Georgia DOT in the amount of $200,000, Branigar
Organization in the amount of $41,100, and Glynn County SPLOST 3 in the amount
of $103,358.58. (Vote: 2-0-0)
6) Consider awarding a contract in the
amount of $1,863,392.00 to Lee Design and Management Group (LDMG) for program
management services as delineated in RFP # 00348 and LDMG’S response dated July
16, 2002. Funding to be provided from
SPLOST III & IV projects or budgeted projects as assigned.
Mr. Gerard Hegstrom, Assistant County Attorney, reminded
the Committee that Splost 4 funds are not to be released due the the lawsuit
that has been filed concerning Splost 4.
Mr. Eckert stated that there were several million dollars of Splost 3
projects remaining and several projects which will be funded by the $10 million
revenue bond which will be managed by this firm. Commissioner Chapman requested that LDMG give a report to the
full Board of Commissioners. This item
was deferred to the full Board of Commissioners for a presentation by Lee
Design and Management Group with no recommendation from the Finance
Committee. County Commission agenda
item will be as follows:
Receive a presentation by Lee
Design and Management Group and consider awarding a contract in the amount of
$1,863,392.00 to Lee Design and Management Group (LDMG) for program management
services as delineated in RFP # 00348 and LDMG’S response dated July 16, 2002. Funding to be provided from SPLOST III &
IV projects or budgeted projects as assigned.
7) Consider purchasing four (4) vehicles
for the Glynn County Sheriff's Office and utilize SPLOST 4 as the funding
source for the purchase.
Sheriff Wayne Bennett spoke to the Committee and stated
that he had located four vehicles at a very good price and would like to
proceed with the purchase of them at a total cost of $82,000. These vehicles were budgeted in Splost 4 and
since those funds are not yet available, Sheriff Bennett stated that he had
funds available in his budget to purchase them immediately if the Commission so
authorized and when Splost 4 funds were released the office would be reimbursed
for the purchase. The following motion
made by Commissioner Chapman and seconded by Commissioner Bedner passed
unanimously.
Recommend purchasing
four (4) vehicles for the Glynn County Sheriff's Office at a total cost of
$82,000 and utilize the Sheriff’s budget for the purchase until SPLOST 4 funds
are released and at that time reimburse the Sheriff’s office for the
purchase. (Vote: 2-0-0)
8) Consider authorizing the Chairman to sign the
Intergovernmental MOU that governs the City’s role in the inspection of the
PAWS project connection to the City’s Wastewater Collection System.
Mr. Eckert presented this item and stated that this is an
administrative matter that is needed since the PAWS project sewer lines will
connect to the City’s Wastewater Collection System. Mr. Hegstrom requested that the MOU be passed subject to a review
by the County Attorney’s office. The
following motion made by Commissioner Chapman and seconded by Commissioner
Bedner passed unanimously.
Recommend
authorizing the Chairman to sign the Intergovernmental MOU that governs the
City’s role in the inspection of the PAWS project connection to the City’s
Wastewater Collection System, subject to a review by the County Attorney’s
office. (Vote: 2-0-0)
9) Consider authorizing the Chairman to sign the non-disclosure
agreements with wireless telephone service providers and authorize the JPSCD to
move forward in the process to implement Phase I with the individual
carriers.
Mr. Ken Brown presented this item and after a discussion
regarding the Open Records Law, the following motion made by Commissioner
Chapman and seconded by Commissioner Bedner passed unanimously.
Recommend authorizing the Chairman to sign
the non-disclosure agreements with wireless telephone service providers and
authorize the JPSCD to move forward in the process to implement Phase I with the
individual carriers, subject to review by the County Attorney’s office. (Vote: 2-0-0)
10) Consider awarding both bids to Integrated Science and
Engineering, of Jacksonville, Florida in the amount of $173,706 for the Saint Simons Island
Sanitary Sewer Rehab and $182,294 for the East Beach Water & Sewer
Replacement. Funding sources will be
SPLOST III and the W&S Revenue Bond.
Mr. Ray Shell, Utilities Manager, presented this item and
after a brief discussion the following motion made by Commissioner Chapman and
seconded by Commissioner Bedner passed unanimously.
Recommend
awarding both bids to Integrated Science and Engineering, of Jacksonville,
Florida in the amount of $173,706 for
the Saint Simons Island Sanitary Sewer Rehab and $182,294 for the East Beach
Water & Sewer Replacement. Funding
sources will be SPLOST III and the W&S Revenue Bond. (Vote: 2-0-0)
11) Request that Chairman Tullos identify the
Finance Committee items which should be included as consent items in the
Commission’s Meeting Agenda.
Commissioner Bedner identified items 1, 4, 5, 7, 8, 9, and 10 as consent
items. Item 3 will be referred from
Finance Committee and item 6 will be deferred to the Full Board without a
recommendation from Finance Committee.