Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, August 6, 2002

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

 

Present:

                        Committee Members: F. Tullos, J. Chapman, and M. Bedner

Staff:  D. Chunn, M. Eckert, R. Guarracino, G. Hegstrom, P. McNicoll, D. Newbern, B. Rogers, R. Shell

Press: 

Others:  Marsha Smith

 

1) Consider approval of the Consent Agenda.

a)      Approve the July 9, 2002 Finance Committee Meeting Minutes. 

b)      Deny a request from Mr. Steven Gary Blumenfeld that $45.38 paid in tax and tag penalties on his tag registration be refunded. 

c)      Deny a request from Mr. Edwin Bendin that $407.65 paid in penalties and interest on his 2001 Property Tax bill be refunded. 

d)      Deny a request from Mr. William W. Van Loan that $142.59 paid in penalties and interest on his 2001 Property Tax bill be refunded. 

e)      Declare the unusable items listed on the attached page as surplus and approve the sale of these items in the best interest of the County. 

Commissioner Bedner requested that item 1(d) be pulled from the consent agenda.  The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Recommend approval of the Consent Agenda items 1 a, b, c, and e.  (Vote: 3-0-0)

 

Commissioner Bedner voiced concerns regarding the address on the property tax bill that was sent to Mr. Van Loan.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Defer item 1(d) to the next Finance Committee meeting and direct staff to request that someone from the Tax Commissioner’s office be present to address this item.  (Vote:  3-0-0)

 

2)      Consider authorizing staff to issue a Change Order to Thomas & Hutton Engineering in the amount of $40,000 for additional design engineering for an influent pump station and dewatering screw auger for the grit removal system and proceed with contract document preparation for these projects defined as Phase Two “A” of the SSI WWTP Expansion Project.  Funding is to be provided by the St. Simons Water & Sewer Capital Improvements Fund.  

 

The Committee members discussed the change order and questioned why it wasn’t in the original design, whether it was cost efficient and how much new equipment would be related to the $40 thousand change order.  Mr. Ray Shell, Utilities Manager, stated that this was not in the original design but that there would not be a change order for additional equipment.  He stated that this change is most critical with EPD and that this is an acceleration of WWTP Phase 2.  Commissioner Chapman requested that a system drawing be prepared so that Commissioner could see changes that are being made.  After additional discussion the following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Recommend authorizing staff to issue a Change Order to Thomas & Hutton Engineering in the amount of $40,000 for additional design engineering for an influent pump station and dewatering screw auger for the grit removal system and proceed with contract document preparation for these projects defined as Phase Two “A” of the SSI WWTP Expansion Project.  Funding is to be provided by the St. Simons Water & Sewer Capital Improvements Fund.  Recommendation is conditioned on Thomas & Hutton presenting a fifteen (15) minute report to the full Board of Commissioners on the status of the St. Simons Island Waste Water Treatment Plant project.  

 

3)      Consider staff’s recommendation to process Change Order #1 in the amount of $8,000 from Carter & Sloope, and use the liquidated damages recouped from Douglas Electric ($5,122.48) to partially pay for the additional engineering services to bring the project to completion.  The balance of funding ($2,877.52) is to be provided by SPLOST III.   

 

Mr. Ray Shell stated that the change order being requested will close the project.  The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Recommend approving staff’s recommendation to process Change Order #1 in the amount of $8,000 from Carter & Sloope, and use the liquidated damages recouped from Douglas Electric ($5,122.48) to partially pay for the additional engineering services to bring the project to completion.  The balance of funding ($2,877.52) is to be provided by SPLOST III.  (Vote: 3-0-0)

 

4)      Consider accepting the $20,000 grant offer from the Georgia Environmental Facilities Authority (GEFA) to conduct a public education program for the new solid waste service delivery contract, authorizing the Chairman to execute the GEFA Agreement and Resolution for the project, and authorizing the County to work in partnership with Keep Brunswick Golden Isles Beautiful, Inc. to implement this project.

 

Mr. Dick Newbern, Grants Administrator, presented this item and stated that this is a 100% grant and no local match is required.  The funds will be used to educate the public on the new solid waste service delivery contract and Ms. Barbara Rogers and Ms. Marsha Smith will be working together on the project.  The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend accepting the $20,000 grant offer from the Georgia Environmental Facilities Authority (GEFA) to conduct a public education program for the new solid waste service delivery contract, authorizing the Chairman to execute the GEFA Agreement and Resolution for the project, and authorizing the County to work in partnership with Keep Brunswick Golden Isles Beautiful, Inc. to implement this project.  (Vote: 3-0-0)

 

5)      Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Tullos identified items 1(a), 1(b), 1(c), 1(e), 3, and 4 as consent items.  Item 2 will be deferred from Finance Committee to the Board of Commissioners and item 1(d) was deferred to the next Finance Committee meeting.