Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, May 28, 2002

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

 

Present:

                        Committee Members: M. Bedner, J. Chapman and F. Tullos

Staff:  J. Bruner, M. Eckert, R. Guarracino, G. Hegstrom, P. McNicoll, R. Pittman, B. Rogers, R. Shell

Press: 

Others:  J. Wright

 

1. Consider approval of the Consent Agenda.

a)      Approve the May 7, 2002 Finance Committee Meeting Minutes. 

b)      Deny of a request by Ms. Heather Heath that $25.35 paid in tax and tag penalties on her tag registration be refunded.

c)      Deny of a request by Bego Management that $265.71 paid in penalties on their 2001 property taxes be refunded. 

d)      Approve the corrections to the 1997, 1999, and 2001 digest as recommended by the Board of Assessors and/or Chief Appraiser at their May 9, 2002 meeting.

 

The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Recommend approval of the Consent Agenda.  (Vote: 3-0-0)

 

2.   Consider award of contract for Engineering Services for Improvements to Perry Lane Road and Chapel Crossing Road to Thomas & Hutton Engineering Company. 

 

Mr. Jim Bruner, County Engineer, explained the background and selection process for this service and after his presentation Commissioner Chapman aked for an explanation of the work to be done.  Mr. Bruner stated that this was a full design package for these two projects.  After discussion, the following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Recommend award of contract for Engineering Services for Improvements to Perry Lane Road and Chapel Crossing Road to Thomas & Hutton Engineering Company.  (Vote: 3-0-0) 

 

3.   Consider accepting U.S. Filter’s unit cost bids for the various size water meters by awarding them a contract for a base year with two option years with funding to be provided by the Water & Sewer Operating Fund.

 

Mr. Ralph Guarracino, Purchasing Agent, stated that staff had determined that securing a water meter bid for a long period of time would produce greater savings to the County than if staff continues to bid water meters as they are needed.  He stated that five vendors had submitted bids and staff is recommending the vendor that offered the best value to the County.  The following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Recommend accepting U.S. Filter’s unit cost bids for the various size water meters by awarding them a contract for a base year with two option years with funding to be provided by the Water & Sewer Operating Fund.   (Vote: 3-0-0)

 

4.   Consider approving alternative #2 and direct staff to:

·         Process Change Order No. 2 in the amount of $ 45,883.74 for the additional paving work required beyond the original contract;

·         Authorize Glynn County make the $820 payment to Raymond Jowers Plumbing and deduct this amount from the final pay request from Douglas Electrical and Plumbing;

·         Make final payment to Douglas Electrical and Plumbing, including interest, in the amount of $58,830.87 with funding to be provided by SPLOST III. 

 

Mr. Ray Shell, Utilities Manager, summarized the problems that had been encountered in the Lift Station #1 project and requested that Change Order #2, for which the work had been completed, be approved, and that the County pay interest to Douglas Electrical and Plumbing at an interest rate of 4.5%, due to late payment of his invoice for this Change Order work.  During the discussion, Mr. Guarracino informed the Committee that the contract which Mr. Joe Wright, Douglas Electric owner, included a waiver of the State of Georgia’s fast payment act and stated that the County would pay 1% per month not to exceed 3 months, for late payment.  After discussion the following motion made by Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.

 

Recommend approving alternative #2 and direct staff to:

·         Process Change Order No. 2 in the amount of $ 45,883.74 for the additional paving work required beyond the original contract;

·         Authorize Glynn County make the $820 payment to Raymond Jowers Plumbing and deduct this amount from the final pay request from Douglas Electrical and Plumbing;

·         Make final payment to Douglas Electrical and Plumbing of the net amount due plus interest of 1% per month for three months, for a total payment to Douglas Electrical and Plumbing in the amount of $51,404.54 with funding to be provided by SPLOST III.  (Vote: 3-0-0)

 

5.   Consider accepting staff’s recommendation, alternative #2, to assess Douglas Electrical and Plumbing with liquidated damages in the actual amount of additional costs incurred for Inspection and Engineering services in the amount of $5,122.48 and deduct this amount from the final pay request for the project. 

 

After a brief discussion this item was referred to the full Board of Commissioner with no recommendation from the Finance Committee.

 

6.      Consider a request to declare the former Animal Control Facility surplus property and to allow Brunswick & Glynn County Development Authority to demolish this facility. 

 

Mr. Mark Eckert, County Administrator, stated that the County had moved into the new Animal Control Facility and had removed all useable materials from the former facility.  He stated that the old facility is located on property that is owned by the Brunswick and Glynn County Development Authority and that the Authority would like to demolish the structure.  In order to do that, the County would have to declare the building as surplus property.  The following motion made by Commissioner Chapman and seconded by Commissioner Bedner passed unanimously.

 

Recommend declaring the former Animal Control Facility surplus property and to allow Brunswick & Glynn County Development Authority to demolish this facility.  (Vote: 3-0-0) 

 

7.      Receive update on the Public Safety Center Complex Budget. 

 

Mr. Ralph Guarracino gave the regular update on the Public Safety Center Complex budget.  He stated that there is approximately $110 thousand in contingency that has not been committed to date.  He said that the Communications Department will not move into the facility until August, 2002, and the 800 mhz system is not complete at this time.

 

8.      Request that Chairman Tullos identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Commissioner Tullos identified items 1-4 and 6-7 as consent items.