Finance Committee Meeting Minutes
Glynn
County Board of Commissioners
4:00 P.M., Tuesday, February 20, 2001
Third
Floor Conference Room
W.
Harold Pate Courthouse Annex Building
Brunswick,
Georgia
Present:
Committee Members: M. Bedner and F. Tullos
Commissioners:
Staff: J. Bruner, W. Davis, R. Guarracino,
U. Keller, P. McNicoll, D. Newbern, J. Sanders, K. Thomas, and K. Taylor
Press: M. Permar
Others:
1.
Consider approval of the
Consent Agenda
a)
Approve the January 23, 2001
Finance Committee Meeting Minutes.
b)
Approve the February 6, 2001
Finance Committee Meeting Minutes.
c)
Deny a request by Mr. C.
Harold Turner that $20.00 paid in penalties on tag registrations be refunded.
d)
Deny a request by Ms. M.
Tyson that $25.01 paid in penalties on tag registrations be refunded.
e)
Approve the corrections to
the 1998, 1999 and 2000 digests as recommended by the Board of Assessors and/or
Chief Appraiser at their January 17, 2001 meeting.
f)
Approve the corrections to
the 1996, 1997, 1998, 1999, 2000, and temporary digests as recommended by the
Board of Assessors and/or Chief Appraiser at their February 7, 2001 meeting.
The following motion made by Commissioner Bedner and
seconded by Commissioner Tullos passed unanimously.
Recommend
approval of the Consent Agenda. (Vote
2-0-0)
2.
Consider accepting the joint
proposal from Jordan, Jones & Goulding and Advanced Environmental
Management, Inc. to provide the Contamination Assessment Report for the Cate
Road Landfill with funding from the Solid Waste Disposal Fund.
Mr. Jim Bruner, County Engineer, had not yet arrived and
this item was postponed until after Item #4.
Mr. Bruner presented this item and Commissioner Tullos asked if staff
had known that the problem was coming.
Mr. Bruner stated that it was expected but not this soon. Commissioner Tullos asked if there was
public water in that area and Mr. Bruner said that there is a well adjacent to
the railroad tracks and that there is only vacant property near the well. He said that there is a chance that the
contamination is from the railroad.
After an inquiry by Commissioner Bedner, Mr. Bruner stated that he was
not a solid waste engineer but that Ms. Rebecca Rowell was a former certified
landfill operator and Steve Mellinger was a landfill operator and that he
conferred with the two of them concerning landfill issues. After discussion the following motion made
by Commissioner Bedner and seconded by Commissioner Tullos passed unanimously.
Consider
accepting the joint proposal from Jordan, Jones & Goulding and Advanced
Environmental Management, Inc. and enter into a new contract with them to
provide the Contamination Assessment Report for the Cate Road Landfill as
required by the Georgia Department of Natural Resources Environmental
Protection Division rules, with funding from the Solid Waste Disposal Fund.
3.
Consider approval of the
acquisition from the Department of Interior of approximately ten acres of
property at Blythe Island Regional Park, authorize the Chairman to sign the
agreement, and to approve funding for estimated expenditures of $2,700.00 to
complete the following within three years:
1) Connecting existing walking and hiking trails to ten (10)
acre tract (sixteen (16) labor hours),
2)
Establishing
signage through traffic division zz9eight (8) labor hours for installation), and
3)
Construction of
wooden viewing platform for marsh viewing (sixteen (16) labor hours).
Mr. Wesley Davis, Recreation Director, stated that the
ten acres of property backs up to the Park and the acquisition would not cost
the County anything. Commissioner
Bedner questioned whether there was a secure location for Park equipment and
Mr. Davis stated that they needed to build a building to house equipment. He said that the Recreation Department has
had thefts in two of the last five years.
After discussion the following motion made by Commissioner Bedner and
seconded by Commissioner Tullos passed unanimously.
Recommend
approval of the acquisition from the Department of Interior of approximately
ten acres of property at Blythe Island Regional Park, authorize the Chairman to
sign the agreement, and approve funding for estimated expenditures of $2,700.00
to complete the following within three years:
1) Connecting existing walking and hiking
trails to ten (10) acre tract (sixteen (16) labor hours),
2) Establishing
signage through traffic division (eight (8) labor hours for installation), and
3) Construction of
wooden viewing platform for marsh viewing (sixteen (16) labor hours).
(Vote 2-0-0)
4.
Consider
adopting the increased Blythe Island Regional Park rates as outlined:
Description
|
Current Rates
|
Proposed Rates
|
1) Live Bait
|
8.00
Quart
|
Market
on Florida Bait
|
2) Live Bait
|
4.00
Pint
|
Market
on Florida Bait
|
3) Ice (7 lb. bag) sold at Marina
|
1.00
|
1.50
|
4) Oil
|
2.00
Quart
|
2.50
Quart
|
5) Oil
|
8.00
Gallon
|
10.00
Gallon
|
6) Gas, 89 Octane
|
1.359
Gallon
|
Cost
plus 20%
|
7) Small Pavilion (Single Family)
|
10.00/day
|
15.00/day
|
8) Medium 1/2 Day Pavilion (60 person)
|
20.00
|
25.00
|
9) Medium Full Day Pavilion
|
35.00
|
40.00
|
10)
Large 1/2 Day Pavilion (120 person)
|
35.00
|
40.00
|
11)
Large Full Day Pavilion
|
65.00
|
75.00
|
12)
Ice (7 lb. bag) sold at Country Store
|
1.20
|
2.00
|
13)
Firewood Pine - 15 pieces
|
3.00
|
5.00
|
14)
Firewood Oak - 20 pieces
|
6.00
|
10.00
|
15)
Full Day Boat Rental
|
6.00
|
10.00
|
Mr. Wesley Davis, Recreation Director, presented
this item and stated that the Recreation Department had been charged with
developing plans to recoup some of the losses at the Blythe Island Regional
Park. He said that the requested rates
are in line with other marinas and parks in the area. In response to questions from Commissioner Tullos, Mr. Davis
stated that he was requesting to sell gasoline at 20% above cost. Commissioner Tullos requested that Mr. Davis
discuss the rate increases with Commissioner Tommy Clark before the County
Commission meeting since the Park is in his district. Mr. Keith Taylor, Assistant County Attorney, requested
clarification on the meaning of “market” price for bait. Mr. Davis stated that it was the market
price for retail sale of bait in this area. After discussion the following motion made by Commissioner Bedner
and seconded by Commissioner Tullos passed unanimously.
Recommend adopting the
increased Blythe Island Regional Park rates as outlined:
Description
|
Current Rates
|
Proposed Rates
|
1) Live Bait
|
8.00 Quart
|
Retail Market Price
|
2) Live Bait
|
4.00 Pint
|
Retail Market Price
|
3) Ice (7 lb. bag) sold at Marina
|
1.00
|
1.50
|
4) Oil
|
2.00 Quart
|
2.50 Quart
|
5) Oil
|
8.00 Gallon
|
10.00 Gallon
|
6) Gas, 89 Octane
|
1.359 Gallon
|
Cost plus 20%
|
7) Small Pavilion (Single Family)
|
10.00/day
|
15.00/day
|
8) Medium 1/2 Day Pavilion (60 person)
|
20.00
|
25.00
|
9) Medium Full Day Pavilion
|
35.00
|
40.00
|
10) Large 1/2 Day Pavilion
(120 person)
|
35.00
|
40.00
|
11) Large Full Day Pavilion
|
65.00
|
75.00
|
12) Ice (7 lb. bag) sold at
Country Store
|
1.20
|
2.00
|
13) Firewood Pine - 15
pieces
|
3.00
|
5.00
|
14) Firewood Oak - 20
pieces
|
6.00
|
10.00
|
15) Full Day Boat Rental
|
6.00
|
10.00
|
(Vote: 2-0-0)
5.
Consider accepting the
$200,000 TEA-21 grant funding for the Coast Guard Restoration Project – Phase
II, and direct staff to budget $50,000 in either cash or in-kind dollars as
matching in the County’s FY 2001/2002 budget, including a total of $20,500
(41%) cash from the Coastal Landmark Society and authorize the Chairman to
execute appropriate grant documents as required by Georgia DOT, subject to
approval by the County Attorney.
Mr. Dick Newbern, Grants Administrator, informed the
Committee that he had received a commitment from the Coastal Landmark Society
to pay 41% of the County’s match and requested to include that correspondence
in the Commissioners’ packets. After
discussion the following motion made by Commissioner Bedner and seconded by
Commissioner Tullos passed unanimously.
Recommend
accepting the $200,000 TEA-21 grant funding for the Coast Guard Restoration
Project – Phase II, and direct staff to budget $50,000 in either cash or
in-kind dollars as matching in the County’s FY 2001/2002 budget, including a
total of $20,500 (41%) cash from the Coastal Landmark Society and authorize the
Chairman to execute appropriate grant documents as required by Georgia DOT,
subject to approval by the County Attorney. (Vote 2-0-0)
6.
Consider authorizing staff
to file a $13,500 federal funding application with the National Oceanic
Atmospheric Administration (NOAA) and that the Chairman be authorized to sign
appropriate grant application documents.
Dick Newbern presented this item. Commissioner Tullos asked whether the
project would cost anything and Mr. Newbern stated that the County has four
other grants as funding sources for the Altamaha Park Pier project. He stated that this NOAA grant is very
competitive grant. Commissioner Bedner
asked about our alternatives if the grant was not approved and Mr. Newbern
stated that staff would continue to search for additional funding. Commissioner Bedner suggested that should
consider pulling the audio-visual from the project because of the possibility
of vandalism. After discussion the
following motion made by Commissioner Bedner and seconded by Commissioner
Tullos passed unanimously.
Recommend
authorizing staff to file a $13,500 federal funding application with the
National Oceanic Atmospheric Administration (NOAA) and that the Chairman be
authorized to sign appropriate grant application documents. (Vote 2-0-0)
7.
Consider that Thomas &
Hutton Engineering Co be awarded the contract for engineering services for the
Phase II improvements of the SSI WWTF in the amount of $197,000.00 with funding
to be provided by the FY01 SSI Water & Sewer Capital Fund.
Mr. Uli Keller, Acting Utility Manager, presented
this item. Commissioner Bedner
questioned why the Engineering services were not competed by issuing a Request
for Proposal (RFP). Mr. Keller stated
that Thomas & Hutton has performed the engineering work for Phase I and
that there would be more continuity in the project for them to perform Phase II
work also. Commissioner Bedner stated
that a contract this large should be competed.
After discussion the following motion made by Commissioner Bedner and
seconded by Commissioner Tullos passed unanimously.
Recommend
awarding to Thomas & Hutton Engineering Company the contract for
engineering services for the Phase II improvements of the St. Simons Island
Wastewater Treatment Facility in the amount of $197,000.00 with funding to be
provided by the FY01 St. Simons Island Water & Sewer Capital Fund. (Vote 2-0-0)
8.
Consider that Coastal
Engineering Consultants be awarded the contract for engineering services for a
replacement well in Mallory Circle Park in the amount of $19,250.00 with
funding to be provided by the FY01 SSI Water & Sewer Capital Fund.
Mr. Uli Keller stated that the Mallory well is one
of two primary wells that provide water to the north end of the Island. He also stated that an archeological survey
has been done. Commissioner Bedner
questioned whether this was a corrective measure and Mr. Keller confirmed that
it was. After discussion the following
motion made by Commissioner Bedner and seconded by Commissioner Tullos passed
unanimously.
Recommend
awarding to Coastal Engineering Consultants the contract for engineering
services for a replacement well in Mallory Circle Park in the amount of
$19,250.00 with funding to be provided by the FY01 St. Simons Island Water
& Sewer Capital Fund. (Vote 2-0-0)
9.
Consider authorizing a
payment of $367,981.42 to the City of Brunswick for sewage processing at the
Academy Creek Facility with funding to be provided by the Water & Sewer
Operating and Maintenance Fund fund balance.
Mr. Uli Keller stated that the bill has been
verified by staff and staff recommends payment to the City. Commissioner Bedner requested that Assistant
County Attorney to get information about the agreement with the State of
Georgia concerning the Welcome Center.
After discussion the following motion made by Commissioner Bedner and
seconded by Commissioner Tullos passed unanimously.
Recommend
authorizing a payment of $367,981.42 to the City of Brunswick for sewage
processing at the Academy Creek Facility with funding to be provided by the
Water & Sewer Operating and Maintenance Fund fund balance. (Vote 2-0-0)
10.
Request
that Chairman Tullos identify the Finance Committee items which should be
included as consent items in the Commission’s Meeting Agenda.
Commissioner
Tullos identified all items (1-9) as consent items for the March 1, 2001
Commission Meeting Agenda.