Finance Committee Meeting Minutes
Glynn County
Board of Commissioners
4:00 P.M.,
Tuesday, June 7, 2005
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: H. Lynn and T. Thaw
Other
Commissioners:
Staff: J. Bruner, D. Chunn, P.
Corbett, D. Harrison, P. McNicoll, J. Pereles, G. Rountree, B. Rowell, A. Sapp,
W. Worley
Press: M. Permar
Others: Vernon
Lewis
1. Consider
approval of the Consent Agenda.
a) Approve the May 24, 2005 Finance Committee
Minutes.
The following motion made by Commissioner
Thaw and seconded by Commissioner Lynn passed unanimously.
Approve the May 24, 2005 Finance Committee
minutes. (Vote: 2-0-0)
b) Deny
a request from Mr. Lawrence McDonough that $297.28 paid in penalties and
interest on his 2003 property taxes be refunded.
Mr. Lawrence McDonough was present and asked
that the penalties and interest paid by him be refunded because the Board of
Equalization had advised him to not pay his bill. Ms. Arlene Sapp, Tax Commissioner’s
Office, related that the Tax Commissioner had stated that their office was not
at fault. Commissioner Lynn told Mr.
McDonough that the Board of Equalization should not have told him to not pay
his bill. The following motion made by
Commissioner Thaw and seconded by Commissioner Lynn passed unanimously.
Recommend denial of a request from Mr. Lawrence
McDonough that $297.28 paid in penalties and interest on his 2003 property
taxes be refunded. (Vote: 2-0-0)
c)
Approve the real property and personal
property correction to the 2002, 2003, and 2004 Digests as recommended by the
Board of Assessors and/or the Chief Appraiser at their May 25, 2005 meeting.
d) Declare
the unusable items listed on the attached pages as surplus and approve the sale
of these items in the best interest of the County.
The following motion made by Commissioner Thaw and
seconded by Commissioner Lynn passed unanimously.
Recommend approval of the Consent Agenda
items (c) and (d). (Vote: 2-0-0)
2.
Consider increasing the FY 04/05 budget for
the Glynn County Juvenile Court
by $5,875.00 with funding to be provided by the General Fund fund balance.
Judge George
Rountree, Juvenile Court Judge, presented his budget request
to the Committee and stated that the request was the result of the increase in
the number of deprivation cases compared to the prior year. He stated that there were 41 more cases filed
to date compared to last year. Judge
Rountree stated that the law says that all parties are entitled to representation
and that indigents that request attorneys must be provided one. He commented that most deprivation cases are
indigent. The following
motion made by Commissioner Thaw and seconded by Commissioner Lynn passed
unanimously.
Recommend increasing the FY 04/05 budget for
the Glynn County Juvenile Court
by $5,875.00 with funding to be provided by the General Fund fund balance. (Vote: 2-0-0)
3.
Consider awarding the bid for Engineering
Services for Traffic Study for Intersection Improvements at Intersection of
Frederica Road and Demere Road to Wilbur Smith Associates in the amount of
$15,171 with funding to be provided by the FY05 LOST proceeds.
Mr. Jim Bruner, County Engineer,
stated that the Board had directed him to prepare an RFP for the traffic study
and that the proposals had been received and evaluated with the recommended
bidder had proposed a fee of $15,171.
Mr. Bruner recommended that the Board allocate funds from LOST proceeds
which had exceeded budget projections. The
following motion made by Commissioner Lynn and seconded by Commissioner Thaw
passed unanimously.
Recommend deferral of this item to the full
Board of Commissioners with no recommendation from the Finance Committee (Vote: 2-0-0)
4.
Consider awarding the contract for 6.42
Miles of paving on 15 Glynn County roads to Littlefield Construction Company of
Waycross, Georgia in the amount of $2,226,675
with funding to be provided by SPLOST III.
Mr. Bruner stated that this
contract would provided for paving the last group of roads listed in the Splost
3 project list. Approximately one mile
of Pennick Road
is the only road left to be paved with Splost 3 funds after this group is
done. The following
motion made by Commissioner Lynn and seconded by Commissioner Thaw passed
unanimously.
Recommend awarding the contract for 6.42
Miles of paving on 15 Glynn County roads to Littlefield Construction Company of
Waycross, Georgia in the amount of $2,226,675
with funding to be provided by SPLOST III.
(Vote: 2-0-0)
5.
Consider awarding the bid for Mosquito
Control Chemicals to the company offering the lowest unit price per chemical as
provided for in the Mosquito Control bid tabulation with funding to be provided
by the Mosquito Control Program Operating budget.
Mr. Joe Pereles, Public Works
Director, stated that the award of this bid qualifies vendors for each chemical
to be purchased in next year’s budget. The
following motion made by Commissioner Thaw and seconded by Commissioner Lynn
passed unanimously.
Recommend awarding the bid for Mosquito
Control Chemicals to the company offering the lowest unit price per chemical as
provided for in the Mosquito Control bid tabulation with funding to be provided
by the Mosquito Control Program Operating budget. (Vote: 2-0-0)
6.
Consider authorizing a Public Hearing to
discuss proposed increase in fees at Altamaha
Park as outlined in
attached memo.
The following motion made by Commissioner Thaw and
seconded by Commissioner Lynn passed unanimously.
Recommend approving an increase in fees at Altamaha Park as outlined in attached memo. (Vote: 2-0-0)
7.
Consider adopting the proposed FY 05-06
addendum to the contract between the County and the Golden Isles Visitors
Bureau as presented by staff and authorizing the Chairman to sign the
agreement.
Ms. Phyllis McNicoll, Finance
Director, informed the Committee that Mr. Charles
Stewart, had contacted the Visitors’ Bureau and they had
agreed that the addendum should remain as previously written for this year and
would be revised next year. Commissioner
Lynn stated that the agreement should be changed to require funding from the
Visitors’ Bureau of $15,000 for the Fireworks display. The following motion made
by Commissioner Thaw and seconded by Commissioner Lynn passed unanimously.
Recommend adopting the proposed FY 05-06
addendum to the contract between the County and the Golden Isles Visitors
Bureau with an increase of the Visitors Bureau funding for the 4th
of July Fireworks from $10,000 to $15,000 and authorizing the Chairman to sign
the agreement. (Vote: 2-0-0)
8.
Request that Chairman Lynn identify the
Finance Committee items which should be included as consent items in the
Commission’s Meeting Agenda.
Chairman
Lynn identified all items as consent agenda items.