Finance Committee Meeting Minutes
County Board of Commissioners
4:00 P.M., Tuesday, February 6, 2001
Floor Conference Room
Harold Pate Courthouse Annex Building
Committee Members: M. Bedner, J. Chapman, and F. Tullos
Staff: C. Alexander, J. Bruner, M. Doering, M. Eckert, C. Johnson, R.
Guarracino, P. McNicoll, G. Moore, J. Nazzrie, J. Pereles, B. Pittman, K.
Taylor and D. West
Press: J. Berlin
1. Consider awarding the bid to the low bidder,
Hedges Construction Co., Fairburn, GA, in the amount of $7,580,000 and that a
loan of up to $3,975,000 be obtained to finance the SPLOST III shortfall for
the Public Safety Complex Project with repayment at the end of calendar year
2001 using excess SPLOST III revenue.
Mr. Mark Eckert, County
Administrator, gave a brief overview of the project. Staff then presented all information provided to the Committee in
their packets after which they entertained questions from the Committee
Gary Moore, County Attorney,
stated that the item labeled “Property Condemnation Legal Fees” was inaccurate,
that he would provide legal services in house but the purchase price of the
condemnation would need to be funded.
questioned whether the $8.8 million projected overage in taxes was just for
2001 and if so, what was the 2002 projection made up of. He was informed that the 2002 projection was
for monies received in 2002 for November and December sales. He asked if there would be an increase in
staff as a result of the new complex and was told that staff would increase by
6 employees who will staff the new fire station. Carl Alexander, Police Chief, stated that dispatchers from the
City will move to the County.
Commissioner Tullos inquired about the funding for the E911 operation
and whether the City and County will be sharing in the costs. Mark Eckert, County Administrator, said that
staff is in the process of developing a budget for the Joint E911 Center with
the merging staff. Commissioner Tullos
asked if the State Patrol would be using our 800 MHz system and Mr. Eckert said
that they are waiting for a new state system.
questioned about the length of the construction project and Mr. Ralph
Guarracino, Purchasing Agent, said that the construction period will be for 365
days. Commissioner Chapman asked Mr.
Eckert if he thought the $330,000 contingency was adequate and Mr. Eckert
responded that he did not. Commissioner
Chapman said that he would normally figure 20% contingency but agreed that it
should be changed to approximately 10%, or $750,000. He asked if the City would be entitled to any of the excess funds
and Mr. Moore stated that the excess funds are legally County money. He stated that the City does not have claim
to it but there is a way to share it if the Commissioners so desire. Commissioner Tullos stated that the fact
that this is a County-wide project should resolve that issue.
questioned the construction company’s qualifications. Mr. Guarracino stated that the Engineering firm has checked and
has received glowing recommendations.
Carl Johnson, Fire Chief, said that he had spoken with the Colquitt
County, GA, County Administrator. This
contractor is currently working on a Courthouse Renovation in Colquitt
County. He stated that they were very
pleased with the work that is being done there. Commissioner Bedner inquired as to whether we could borrow the
money and Phyllis McNicoll, Finance Director, stated that we would be able to
borrow the requested amount. He asked
for more information of the land that was given by Branigar and was informed
that the 30 acres has been given to the County and will remain with the County
as long as it is used by the government.
He asked if the GA DOT will pay rent for the four acres that they have
requested. Mr. Jim Bruner, County
Engineer, said that we hope they will help with the 4-laning of the road and
with the traffic signal.
The following motion made by
Commissioner Bedner and seconded by Commissioner Chapman passed unanimously.
Recommend approval of the
Recommend approval of the following:
Approve $1,475,000 of
essential additions to the E-911 Center to be included in the construction
costs of the Public Safety Complex project;
Award the bid for the Public
Safety Complex buildings to the low bidder, Hedges Construction Co., Fairburn,
GA, in the amount of $7,580,000;
Obtain a loan of up to
$4,395,000 to finance the Public Safety Complex project budget shortfall, with
repayment at the end of the calendar year 2001 using excess SPLOST III
Authorize the use of
$920,000 from SPLOST III interest earnings for the Public Safety Complex