Finance Committee Meeting Minutes
Glynn County
Board of Commissioners
4:00 P.M., Tuesday, February 22,
2005
Third Floor Conference Room
W. Harold Pate Courthouse Annex
Brunswick, Georgia
Present:
Committee Members: H. Lynn, U. Keller, and T. Thaw
Staff: D. Chunn, W. Davis, D. Harrison, P. McNicoll, D. Newbern, B. Rogers, B. Rowell,
R. Shell, W. Worley
Press: M. Permar
Others: Marshall Davis, Don Hyers
1.
Consider
approval of the Consent Agenda.
a) Approve
the February 8, 2005 Finance Committee Minutes.
b) Approve
the real property corrections to the 2003 and 2004 Digests, as recommended by
the Board of Assessors and/or the Chief Appraiser at their February 2, 2005
meeting.
c) Authorize
the County Administrator
to approve the filing of grant applications for County projects during Calendar
Year 2005 in accordance with Glynn
County’s Grants
Policy.
d) Declare the used water meters as surplus and
authorize Utilities Management to sell these meters as scrap metal with all
proceeds from the sale returning to the Water & Sewer Operating fund.
e) Declare
the construction trailer at the Exit 29 Wastewater Treatment Plant as surplus
and authorize disposal of it in the best interest of the County.
f)
Add Millcrest Property Owners Association
to the County’s Streetlight Program.
g) Amend the Lease with Coastal Islands Theater,
Inc.
Commissioner Keller requested that item 1(d) be
pulled from the consent agenda for discussion and Commissioner Thaw requested
that items 1 (f) and 1(g) be pulled for discussion. The following motion made by
Commissioner Thaw and seconded by Commissioner Keller passed unanimously.
Recommend approval of the Consent Agenda with the exception of items d,
f, and g. (Vote: 3-0-0)
1(d).
Commissioner Keller questioned Mr. Ray Shell, Utilities Manager, as to
whether large meters would be sold and Mr. Shell responded that this request
was for meters less than 1 ½ inches.
Commissioner Keller stated that he wanted to make sure that the County
gets the best price available. The
following motion made by Commissioner Keller and seconded by Commissioner Thaw
passed unanimously.
Recommend
declaring the used water meters as surplus and authorize Utilities Management
to sell these meters as scrap metal with all proceeds from the sale returning
to the Water and Sewer Operating fund.
(Vote 3-0-0)
1(f)
Commissioner Thaw stated that he was not aware of the Subdivision Street
Light program and questioned whether it was available for City
subdivisions. Ms. Becky Rowell, Assistant
County Administrator stated that it was not.
The following motion made by Commissioner Keller and seconded by
Commissioner Thaw passed unanimously.
Recommend
adding Millcrest Property Owners Association to the County’s Street Light
Program. (Vote 3-0-0)
1(g)
Chairman Lynn informed the Committee that there was an error in the
amendment which stated that the New Casino was being renovated instead of the
Old Casino. Commissioner Keller stated
that he would rather approve Alternative 2 instead of Alternative 3. Alternative 2 was to cancel the lease with
Coastal Islands Theater, Inc. and execute a new lease agreement after
completion of construction. He stated
that the newly renovated facility should be a multi-purpose facility instead of
being used only by the theater group. He
preference was that the facility should be available to anyone that wants to
use it. Chairman Lynn stated that there
would be no guarantees for use after renovation. The following motion made by Commissioner
Thaw and seconded by Commissioner Keller passed unanimously.
Defer
action on the request made by the Coastal Islands Theater, Inc. until after the
Commissioners meet with members of the Theater group. (Vote:
3-0-0)
2.
Consider authorizing the Recreation Director
to use available personnel funds in the General Fund from the FY 04/05 Aquatics
Budget and return the Recreation Department to full operation of the Casino
pool in FY 04/05 through:
- reinstatement of two (2) lifeguard positions in the Aquatics Budget
to work at the Casino pool
- reinstatement of one (1) recreation site attendant position in the
Aquatics Budget to work at the Casino pool
- continued charge of $4 per person swim admission rate. (W. Davis)
pages 17-18
Mr. Wesley Davis, Recreation Director, presented this
item and stated that the net budget impact would be less if the County operates
the pool rather than partnering with the Boys and Girls Club as was done last
summer. Chairman Lynn stated that the
pool should be under one management group instead of shared with the Boys and Girls
Club. Commissioner Thaw commented that
the rates quoted by Mr. Davis are fine and that the County will need to work
with the Boys and Girls Club and allow them to bring their children to the pool
as in the past. The following
motion made by Commissioner Keller and seconded by Commissioner Thaw passed
unanimously.
Recommend authorizing the Recreation Director to use available
personnel funds in the General Fund from the FY 04/05 Aquatics Budget and
return the Recreation Department to full operation of the Casino pool in FY
04/05 through:
a. reinstatement
of two (2) lifeguard positions in the Aquatics Budget to work at the Casino
pool
b. reinstatement
of one (1) recreation site attendant position in the Aquatics Budget to work at
the Casino pool
c. continued
charge of $4 per person swim admission rate.
(Vote: 3-0-0)
3.
Consider awarding a contract to Woodrow Sapp
Well Drilling to provide drilling services for Golden Isles #2 Miocene Well in
the amount of $168,900.00 with funding to be provided by SPLOST #4. (M. Davis) pages 19-21
Mr. Marshall Davis, Carter Goble Lee, stated that the
County received two bids for the project and Woodrow Sapp Well Drilling
submitted the lowest responsive bid. He
also stated that the bid was lower than expected as the engineering estimate
for the project was $173 thousand.
Funding will be provided by the Splost 4 Tier 1 project for a Miocene
well and tank. The well will be drilled
first in order to make sure there is quality water and sufficient flow. This well will be located about one mile
north of the Public
Safety Center
at Canal Rd/Hwy 99 on property given to the County by International Paper. The following motion made by
Commissioner Keller and seconded by Commissioner Thaw passed unanimously.
Recommend awarding a contract to Woodrow Sapp Well Drilling to provide
drilling services for Golden Isles #2 Miocene Well in the amount of $168,900.00
with funding to be provided by SPLOST #4.
(Vote: 3-0-0)
Ms. Becky Rowell requested that
an item be added to the agenda. The
following motion made by Commissioner Lynn and seconded by Commissioner Keller
passed unanimously.
Motion to add an item to the agenda.
(Vote 3-0-0)
4. Consider
billing for Solid Waste Collection on the annual property tax bills.
Ms. Rowell stated that staff
would like to begin discussions with the Committee in order to obtain approval
to place the billings for Solid Waste Collection on the annual property tax
bills. She stated that staff was in
favor of this option and that Ms. Florence Dees, Tax Commissioner, had been
agreeable to this process in the past.
She commented that staff has some issues to consider such as
multi-family properties that currently use dumpsters and properties that have
more than one household on a single parcel.
Commissioner Thaw questioned how customers with more than one container
would be handled and Ms. Rowell stated that this was a question that staff
would need to address. Chairman Lynn
stated that billing for Solid Waste Services on the tax bill is the fair way to
handle the billing.
5.
Consider
process for review of County budgets.
Ms. Rowell suggested that
the Budget Team present Personnel budget requests to the Committee and then
Capital. Operating expense budgets would
be presented last. She stated that there
had been fifteen requests for additional positions and that the Budget Team was
recommending that three be approved.
Meetings will be scheduled at a later date to begin the process.
6.
Request that Chairman Lynn identify the
Finance Committee items which should be included as consent items in the
Commission’s Meeting Agenda.
Chairman Lynn identified
items except # 2 and #3 as consent agenda items. Item 1(g) was deferred to a later meeting and
items #4 and #5 will not be forwarded to the full Board of Commissioners.
