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 Finance Committee Meeting Minutes

Glynn County Board of Commissioners

4:00 P.M., Tuesday, February 22, 2005

Third Floor Conference Room

W. Harold Pate Courthouse Annex

Brunswick, Georgia

 

Present:

                        Committee Members:  H. Lynn, U. Keller, and T. Thaw

Staff:  D. Chunn, W. Davis, D. Harrison, P. McNicoll, D. Newbern, B. Rogers, B. Rowell, R. Shell, W. Worley

Press:   M. Permar

Others:   Marshall Davis, Don Hyers

 

 

1.      Consider approval of the Consent Agenda.

 

a)      Approve the February 8, 2005 Finance Committee Minutes.

  

b)      Approve the real property corrections to the 2003 and 2004 Digests, as recommended by the Board of Assessors and/or the Chief Appraiser at their February 2, 2005 meeting.

 

c)      Authorize the County Administrator to approve the filing of grant applications for County projects during Calendar Year 2005 in accordance with Glynn County’s Grants Policy.   

 

d)      Declare the used water meters as surplus and authorize Utilities Management to sell these meters as scrap metal with all proceeds from the sale returning to the Water & Sewer Operating fund.  

 

e)      Declare the construction trailer at the Exit 29 Wastewater Treatment Plant as surplus and authorize disposal of it in the best interest of the County.  

 

f)        Add Millcrest Property Owners Association to the County’s Streetlight Program. 

 

g)      Amend the Lease with Coastal Islands Theater, Inc. 

 

Commissioner Keller requested that item 1(d) be pulled from the consent agenda for discussion and Commissioner Thaw requested that items 1 (f) and 1(g) be pulled for discussion.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Recommend approval of the Consent Agenda with the exception of items d, f, and g.  (Vote: 3-0-0)

 

1(d).  Commissioner Keller questioned Mr. Ray Shell, Utilities Manager, as to whether large meters would be sold and Mr. Shell responded that this request was for meters less than 1 ½ inches.  Commissioner Keller stated that he wanted to make sure that the County gets the best price available.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Recommend declaring the used water meters as surplus and authorize Utilities Management to sell these meters as scrap metal with all proceeds from the sale returning to the Water and Sewer Operating fund.  (Vote 3-0-0)

 

1(f)  Commissioner Thaw stated that he was not aware of the Subdivision Street Light program and questioned whether it was available for City subdivisions.  Ms. Becky Rowell, Assistant County Administrator stated that it was not.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Recommend adding Millcrest Property Owners Association to the County’s Street Light Program.  (Vote 3-0-0)

 

1(g)  Chairman Lynn informed the Committee that there was an error in the amendment which stated that the New Casino was being renovated instead of the Old Casino.  Commissioner Keller stated that he would rather approve Alternative 2 instead of Alternative 3.  Alternative 2 was to cancel the lease with Coastal Islands Theater, Inc. and execute a new lease agreement after completion of construction.  He stated that the newly renovated facility should be a multi-purpose facility instead of being used only by the theater group.  He preference was that the facility should be available to anyone that wants to use it.  Chairman Lynn stated that there would be no guarantees for use after renovation.  The following motion made by Commissioner Thaw and seconded by Commissioner Keller passed unanimously.

 

Defer action on the request made by the Coastal Islands Theater, Inc. until after the Commissioners meet with members of the Theater group.  (Vote:  3-0-0)

 

2.      Consider authorizing the Recreation Director to use available personnel funds in the General Fund from the FY 04/05 Aquatics Budget and return the Recreation Department to full operation of the Casino pool in FY 04/05 through:

  1. reinstatement of two (2) lifeguard positions in the Aquatics Budget to work at the Casino pool
  2. reinstatement of one (1) recreation site attendant position in the Aquatics Budget to work at the Casino pool
  3. continued charge of $4 per person swim admission rate.  (W. Davis) pages 17-18

 

Mr. Wesley Davis, Recreation Director, presented this item and stated that the net budget impact would be less if the County operates the pool rather than partnering with the Boys and Girls Club as was done last summer.  Chairman Lynn stated that the pool should be under one management group instead of shared with the Boys and Girls Club.  Commissioner Thaw commented that the rates quoted by Mr. Davis are fine and that the County will need to work with the Boys and Girls Club and allow them to bring their children to the pool as in the past.  The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Recommend authorizing the Recreation Director to use available personnel funds in the General Fund from the FY 04/05 Aquatics Budget and return the Recreation Department to full operation of the Casino pool in FY 04/05 through:

a.   reinstatement of two (2) lifeguard positions in the Aquatics Budget to work at the Casino pool

b.   reinstatement of one (1) recreation site attendant position in the Aquatics Budget to work at the Casino pool

c.   continued charge of $4 per person swim admission rate.  (Vote: 3-0-0)

 

3.      Consider awarding a contract to Woodrow Sapp Well Drilling to provide drilling services for Golden Isles #2 Miocene Well in the amount of $168,900.00 with funding to be provided by SPLOST #4.  (M. Davis) pages 19-21

 

Mr. Marshall Davis, Carter Goble Lee, stated that the County received two bids for the project and Woodrow Sapp Well Drilling submitted the lowest responsive bid.  He also stated that the bid was lower than expected as the engineering estimate for the project was $173 thousand.  Funding will be provided by the Splost 4 Tier 1 project for a Miocene well and tank.  The well will be drilled first in order to make sure there is quality water and sufficient flow.  This well will be located about one mile north of the Public Safety Center at Canal Rd/Hwy 99 on property given to the County by International Paper.   The following motion made by Commissioner Keller and seconded by Commissioner Thaw passed unanimously.

 

Recommend awarding a contract to Woodrow Sapp Well Drilling to provide drilling services for Golden Isles #2 Miocene Well in the amount of $168,900.00 with funding to be provided by SPLOST #4.  (Vote: 3-0-0)

 

Ms. Becky Rowell requested that an item be added to the agenda.  The following motion made by Commissioner Lynn and seconded by Commissioner Keller passed unanimously.

 

Motion to add an item to the agenda.  (Vote 3-0-0)

 

4.         Consider billing for Solid Waste Collection on the annual property tax bills.

 

Ms. Rowell stated that staff would like to begin discussions with the Committee in order to obtain approval to place the billings for Solid Waste Collection on the annual property tax bills.  She stated that staff was in favor of this option and that Ms. Florence Dees, Tax Commissioner, had been agreeable to this process in the past.  She commented that staff has some issues to consider such as multi-family properties that currently use dumpsters and properties that have more than one household on a single parcel.  Commissioner Thaw questioned how customers with more than one container would be handled and Ms. Rowell stated that this was a question that staff would need to address.  Chairman Lynn stated that billing for Solid Waste Services on the tax bill is the fair way to handle the billing.

 

5.      Consider process for review of County budgets.

 

Ms. Rowell suggested that the Budget Team present Personnel budget requests to the Committee and then Capital.  Operating expense budgets would be presented last.  She stated that there had been fifteen requests for additional positions and that the Budget Team was recommending that three be approved.  Meetings will be scheduled at a later date to begin the process.

 

6.      Request that Chairman Lynn identify the Finance Committee items which should be included as consent items in the Commission’s Meeting Agenda.

 

Chairman Lynn identified items except # 2 and #3 as consent agenda items.  Item 1(g) was deferred to a later meeting and items #4 and #5 will not be forwarded to the full Board of Commissioners.