MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, AUGUST 6, 1998 AT 6:00 PM











PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

A. Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Chief Carl Alexander, Glynn County Police

Vanessa D. Mincey, County Clerk



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



Approve Minutes of Regular Meeting held Thursday, July 16, 1998.



Motion to approve with any necessary corrections by Commissioner Robertson, seconded by Commissioner Tommy Clark. Unanimously approved.

2. PUBLIC HEARINGS



A. Zoning



(1) GC-2-98 F



Consider Amending the Glynn County Zoning Ordinance, Section 709. St. Simons Village Preservation District, 705.5 General Provisions, regarding pitched roofs and how they are measured. (C. Taylor)



Motion to approve by Commissioner Robertson, seconded by Commissioner Jerome Clark. Unanimously approved.





(2) GC-2-98 G



Consider Amending the Glynn County Zoning Ordinance, Section 302. Definitions, to add definitions for the following: livestock, domestic animals and wildlife. (C. Taylor)



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Dowdy. Unanimously approved as approved as ordinance amendment number 0-1998-12 with the documents filed per #R-06-98 .



B. Alcoholic Beverage License



Consider issuance of 1998 Alcoholic Beverage License to Ann's Place, 4192 Norwich Street Extension, Brunswick, GA. LICENSE TO SELL MALT BEVERAGES AND WINE PACKAGE SALES NOT FOR CONSUMPTION ON PREMISES WITH NO SUNDAY SALE PERMITTED. (Occupational Tax)



Motion to approve by Commissioner Strickland, seconded by Commissioner Dowdy. Vote 6-0-1 with Commissioner Tommy Clark abstaining.



3. CONSENT AGENDA



A. Finance Committee



1. Recommend denial of a request from Mr. Curtis Manning that $128.56 paid in penalties and interest on 1996 Property Taxes be refunded. (Vote: 3-0-0)

2. Recommend denial of a request from Mr. Thomas Barnes that $252.72 paid in penalties and interest on 1996 Property Taxes be refunded. (Vote: 3-0-0)



3. Recommend denial of a request from Mr. W. Pitts Carr that $1,250.00 paid in penalties and interest on 1995 property Taxes be refunded. (Vote: 3-0-0)



4. Recommend denial of a request from Mr. Kenneth Henson, Jr. that $300.02 paid in penalties and interest on 1997 Property Taxes be refunded.

(Vote: 2-0-0)



5. Recommend denial of a request from Mr. Joseph McDonough that $670.82 paid in penalties and interest on 1997 Property Taxes be refunded.

(Vote: 2-0-0)



6. Recommend approval of a request from Mr. & Mrs. Fred Davis that $98.37 paid in penalties and interest on 1995 Property Taxes be refunded. (Vote: 2-0-0)



7. Recommend denial of a request from Ms. Jeanie Pretz that $867.71 paid in interest on 1997 Property Taxes be refunded. (Vote: 2-0-0)



8. Recommend denial of a request from Ms. Joyce LiBethe that $132.46 paid in penalties and interest on 1997 Property Taxes be refunded. (Vote: 2-0-0)



9. Recommend denial of a request from Mr. Curtis Douglas that $14.05 paid in penalties and interest on his tag registration be refunded. (Vote: 2-0-0)



10. Recommend denial of a request from Mr. Ralph Haugen that $25.94 paid in penalties and interest on his tag registration be refunded. (Vote: 2-0-0)



11. Recommend denial of a request from Mr. Benjamin Johnson that $11.00 paid in penalties and interest on his tag registration be refunded. (Vote: 2-0-0)



12. Recommend denial of a request from Ms. Bertha Williams that $47.35 paid in penalties and interest on her tag registrations be refunded. (Vote: 2-0-0)

13. Recommend denial of a request from Mr. Joseph Humphrey that $22.40 paid in penalties and interest on his tag registration be refunded. (Vote: 2-0-0)



14. Recommend denial of a request from Mr. Nathan Mosley that $11.00 paid in penalties and interest on his tag registration be refunded. (Vote: 2-0-0)



15. Recommend denial of a request from Mr. Walter Smith, Jr. that $33.83 paid in penalties and interest on his tag registration be refunded. (Vote: 2-0-0)



16. Recommend denial of a request from Mr. Michael Hammock that $31.62 paid in penalties and interest on his tag registration be refunded (Vote: 2-0-0)



17. Recommend denial of a request from Mr. Vishnu Maharaj that $50.67 paid in penalties and interest on his tag registration be refunded. (Vote: 2-0-0)



18. Recommend authorizing the transfer of $31,000 from Mosquito Control's operating accounts to their Capital accounts. (Vote: 3-0-0)



19. Recommend awarding the bid to purchase a Helo Spray Tank System for Mosquito Control to Isoliar, Inc., Rhododendron, OR, in the amount of $17,745.00 and to Onboard Weighting Systems, Portland, OR, in the amount of $3,100.00. (Vote: 3-0-0)



20. Recommend awarding the bid to purchase Football Uniforms for the Recreation Department to the low bidders as follows: (Vote: 3-0-0)

1) McGregor, Dallas, TX $2,707.85

2) Johannsen Sporting Goods, Augusta, GA 1,258.56

3) B & O Sports, Bwk, GA 4,277.50

4) Pro-Sports, Powder Springs, GA 580.50

5) Anaconda Sports, Lake Katrine, NY 487.92

6) Bill Fritz Sports, Cary, NC 3,544.77



Total……..…………………….……….$12,857.10



21. Recommend authorizing staff to reject and re-bid the A & E Services for the new Animal Control Center. (Vote: 3-0-0)



22. Recommend exercising the 2nd option year for Mental Health Services for the Detention Center with Gateway Community Services Board, Brunswick, GA, for a $1.00 fee for 12 months service and associated medicines. (Vote: 3-0-0)



23. Recommend authorizing staff to (1) cancel bid solicitations to construct bathhouse facilities at Blythe Island Regional Park and (2) become the general contractor soliciting various contractors to complete the multiple tasks to construct bathhouse facilities at Blythe Island Regional Park and at Selden Park. (Vote: 3-0-0)



24. Recommend a well system be installed at Needwood Park and the approximate cost of $4,800.00 be shared equally with the Glynn County Board of Education. (Vote: 3-0-0)



25. Recommend a cellular telephone allowance to the positions recommended by the County Administrator after deleting the position of Commission Chairperson from the list. (Vote: 2-0-0)



26. Recommend authorizing staff to conduct a public auction of surplus County property on Saturday, October 17, 1998, and authorize Commissioner Dowdy to add/delete items on the surplus property list. (Vote: 2-0-0)



27. Recommend a Special Revenue Fund be created as required by State Statues to record Local Insurance Premium Tax transactions. (Vote: 2-0-0)



28. Recommend the following adjustments be made to the Clerk of State Court's FY98-99 Budget: (Vote: 2-0-0)

(1) Increase the salary of the Supervisor I/Bookkeeper $2,400.00

(2) Authorize $1,100.00 for the purchase of a personal computer.

29. Recommend the following Grants be accepted: (Vote: 2-0-0)



Local Local

Description Grant Match In-Kind



A. St. Simons Island Lighthouse

Interpretive Signage $12,000 $3,000 $0



D. Early Warning Radio System $14,625 $0 $4,875

T. Altamaha Boulevard

Pedestrian Path (Jetport) $200,000 $50,000 $0





30. Recommend the fees charged to obtain a Soil Erosion Permit be as follows:

Amount Acres

$100.00 1 - 5 acres

$200.00 6 - 20 acres

$300.00 21 plus acres



with the effective date to be determined by staff. (Vote: 3-0-0)



31. Recommend exercising the 1st option year for Mainland Municipal Solid Waste & Yard Waste Drop Off Center with Chapman Waste Disposal Division, Brunswick, GA, in the amount of $71,688.00. (Vote: 2-0-0)



32. Recommend exercising the 1st option year of the Disposal of Yard Debris Service Agreement with Chapman Waste Disposal Division, Brunswick, GA, in the amount of $24.69 per ton. (Vote: 2-0-0)

B. Personnel Committee

(1) Approve the request from County Engineer Jim Bruner to transfer one crew worker position and the employee currently assigned to that position from the Public Works Department to the Recreation Department with no budgetary impact. (Vote: 2-0)



(2) Approve a request from Environmental Quality Director Keith Flanagan to establish the position of Waste Water Operator I with a salary range of $20,800.00-$33,259.00. (Vote: 2-0)



(3) Approve a request from Southeast Georgia Regional Medical Center to extend a discount for services to county employee using Family Care Centers in Darien, Nahunta, Woodbine and Camden Medical Center. (Vote: 2-0)



(4) Approve a resolution to update the Position Classification Plan and approve the Pay Schedule and Compensation Plan as required by Chapter 2, Section 5 of the Personnel Policy. Approved as resolution #R-46-98, with the documents filed per #R-06-98.



C. Information Technology Committee

Approve a request from the Public Defender's Office to purchase 10 User License caseload management software. (Vote: 2-0-0)

D. General



(1) Authorize release of and issuance of a Letter of Credit for Ridgewood Subdivision, Phase II A Brunswick, GA . Gene Brockington, Developer. (C. Taylor)



Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark to release $1,500.00 LOC and replace $12,645.00 LOC with a LOC in the amount of $2,000.00 effective for 12 months (August, 1999). Unanimously approved.



(2) Authorize release of Letter of Credit #P0770765 for CFJ Properties in the amount of $25,000.00. (L. Gilmour)



Motion to approve by Commissioner Strickland, seconded by Commissioner Dowdy with the exception of items 3-A (30) and 3-D (1) which were pulled for discussion. Unanimously approved.



ITEMS PULLED FROM CONSENT AGENDA FOR DISCUSSION



3. CONSENT AGENDA



A. Finance Committee



30. Recommend the fees charged to obtain a Soil Erosion Permit be as follows:

Amount Acres

$100.00 1 - 5 acres

$200.00 5.1 - 20 acres

$300.00 20.1 plus acres



with the effective date to be determined by staff. (Vote: 3-0-0)



After brief discussion motion to approve by Commissioner Dowdy, seconded by Commissioner Hardman with the above numeric changes. Unanimously approved as ordinance amendment #0-1998-13 with the documents filed per #R-06-98.



D. General



(1) Authorize release of and issuance of a Letter of Credit for Ridgewood Subdivision, Phase II A Brunswick, GA., Gene Brockington, developer. (C. Taylor)



After brief discussion motion by Commissioner Hardman, seconded by Commissioner Jerome Clark to release $1,500.00 LOC and replace $12,645.00 LOC with a LOC in the amount of $2,000.00 effective for 12 months (August, 1999). Unanimously approved.



4. ITEMS DEFERRED FROM PERSONNEL COMMITTEE



Recommend proposal to place existing employees with rehabilitated workers compensation injuries in existing vacant positions. (Vote: 2-0)



Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Dowdy. Unanimously approved.



GENERAL BUSINESS



5. Consider final approval of Historic Courthouse interior renovation plans. (L. Gilmour)



This item deferred to the August 20, 1998 BOC Meeting



6. Authorize participation in the Region IX EMS Mutual Aid Agreement. (C. Johnson)



Motion to approve by Commissioner Hardman, seconded by Commissioner Tommy Clark. Unanimously approved.



7. Project status regarding Letter of Credit #442 for Glynn Haven - Pine Street (FP-98-02) in the amount of $1,500.00. Mr. Larry Bryson, Developer. (C. Taylor)



Motion by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark, to approve subject to developer replacing $1,500.00 LOC with a LOC in the amount of $1,000.00 effective for 12 months (August, 1999). Unanimously approved.



8. Consider appeal by Sea Palms North Cottages, Singleton Properties, Inc., of the June 30, 1998 Tree Advisory Board decision. (L. Gilmour) (This item deferred from the 7/16/98 BOC Meeting.)



After brief discussion, motion by Commissioner Strickland, seconded by Commissioner Dowdy to reluctantly allow the removal of the tree by developer's staff, take the $3,000.00 submitted by developer as a result of removing said tree, and with the aid of Mr. Randy Dobson, Chairman of the Tree Advisory Board, select places to re-plant trees. Vote 6-0-1 with Commissioner Robertson abstaining.



9. Discussion regarding Altamaha Blvd. Pedestrian Path Plans. (J. Bruner)



After brief discussion, motion by Commissioner Robertson, seconded by Commissioner Tommy Clark that the County contribute the $8,900.00 match to fund the Pedestrian/Bike Path project along Altamaha Blvd. Project to be referred to as Phase I. Unanimously approved.



10. South Harrington Boat Ramp. (J. Bruner)



After brief discussion, motion by Commissioner Hardman, seconded by, Commissioner Jerome Clark to defer this item to the Board's 8/20/98 meeting where at such time staff will provide a report regarding the use of a cable concrete ramp system. Unanimously approved.



11. Discussion regarding citizens cutting grass and doing constructive tree trimming on County right-of-way to aid the County. (J. Hardman)



After brief discussion, motion by Commissioner Hardman, seconded by Commissioner Jerome Clark, to amend the tree ordinance to allow the issuance of constructive tree trimming permits from the Tree Advisory Board. Vote 6-0-1 with Commissioner Strickland abstaining.



12. Discussion of a traffic study at the intersection of Scranton Road and Old Jesup Road. (D. Dowdy)



After brief discussion motion to defer to the 8/20/98 meeting by Commissioner Hardman, seconded by Commissioner Tommy Clark, to allow further study of intersection by staff. Unanimously approved.



13. Report regarding the status of the Metro Drug Squad operations.

This item requested from the 7/16/98 BOC Meeting. (D. Dowdy)



For informational purposes only. No action taken nor required by the Board at this time.



14. Report regarding financial status of SPLOST II. (L. Gilmour)



For informational purposes only. No action taken nor required by the Board at this time.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Strickland



1. Request report regarding Emanual Farm Road.



2. Speed limit on Old Cate Road



Motion by Commissioner Strickland, seconded by Commissioner Dowdy authorizing the raising of the speed limit from 15 miles per hour to 25 miles per hour. Unanimously approved.



3. Murray Field Subdivision/Cullingan Landing Phase I

Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark to approve plat subject to developer providing a LOC in the amount of $82,700.00, in favor of Glynn County, effective for one (1) year from submission (August, 1999). Unanimously approved.



Commissioner Hardman - None



Commissioner Robertson - None



Commissioner Dowdy



1. One (1) item regarding Personnel for Executive Session



2. Report regarding MLK Blvd improvements. (Follow up from 7/16/98 meeting)



Motion by Commissioner Tommy Clark, seconded by Commissioner Hardman to rescind the Board's previous 7/16/98 action regarding improvement funding from the General Fund. Unanimously approved.



Motion by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark to fund MLK Blvd. resurfacing from SPLOST III. Unanimously approved.

3. Report regarding award disbursement in the Carl Harris case.



Motion by Chairperson Tullos, seconded by Commissioner Tommy Clark that balance of the $10,000.00 reward be paid according to the same equitable split. Vote 5-0-2 with Commissioner Robertson and Commissioner Dowdy abstaining.



Commissioner Tommy Clark



1. Discussion regarding animal abuse open letter.



2. Report regarding Oyster Road.



Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark to have staff contact the Public Service Commission and Bell South (Southern Bell) regarding the delay in the relocation of utility lines at Oyster Road/Oyster Circle. Unanimously approved.



Commissioner Jerome Clark - None



Chairman Tullos - None



CHIEF OF POLICE ITEMS



Proposed revisions to Policy Statements from ACCG regarding Public Safety and Court Policies.



For informational purposes only. No action taken nor required by the Board



COUNTY ATTORNEY ITEMS



Items of Pending/Potential Litigation for discussion in Executive Session.



ADMINISTRATOR ITEMS



1. Proposed policy for provision of EMS Units at certain public events in the County.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved.



2. Award of bid for North Mainland Water Plant.



Motion by Commissioner Dowdy, seconded by Commissioner Hardman to award to bid to AquaSouth Construction, Inc., Pooler, GA in the amount $499,505.00. Unanimously approved.



3. County participation in "Leadership Glynn" program.



Motion by Commissioner Tommy Clark, seconded by, Commissioner Jerome Clark authorizing Mr. Chuck Taylor, Community Development Director, participation in tbe "Leadership Glynn" program. Unanimously approved



4. Authorize Recreation Department's travel to Florida to pick up golf carts designated for Blythe Island Regional Park.



Motion to approve by Commissioner Dowdy, seconded by, Commissioner Jerome Clark. Unanimously approved

5. Long Term Water Resource Advisory Committee Public Hearing for St. Simons and Mainland with hearing to be conducted by members of the advisory committee.



For informational purposes only. No action taken or required by the Board.



Motion by Commissioner Tommy Clark, seconded by, Commissioner Jerome Clark to adjourn to Executive for discussion Personnel and Pending/Potential ligation items. Unanimously approved



Back in Regular Session



Motion by Commissioner Hardman, seconded by, Commissioner Jerome Clark to approve the minutes of the Executive Session for July 16, 1998 and to approve all recommendations of the County Attorney. Unanimously approved.



Meeting adjourned.



Board of Commissioners

Glynn County Georgia

Attest:





____________________________ ______________________________

Vanessa D. Mincey, County Clerk Fred Tullos, Chairman